Month: October 2015

Tips for Your Onsite Office Relocation

Office buildingA new building in your office complex just opened up, and it’s going to be your offices’ new home base. You’re excited about this new venture for your business, and mostly because it’s not a far move. You’re moving right around the corner. You don’t even need a car to go from your old location to your new location.

You might think you can plan the week of for this move because it is short and quick. But, the risks are great when you decide to wait until the last minute. We want to make sure you know that it’s not as quick and easy as you think. So, to save you from stress and any problems, we’re going to give you some tips.

First things first. As soon as your company is officially moving to the new location, begin planning your move logistics. The biggest mistake you can make is to leave planning your move to the last minute. Just because your office building is next door does not mean that it takes less planning. You’re still going to have to move all of the stuff that occupies your current office, into your new one. And although you’re not going far, it still has to be moved.

You might want to have your employees just move their own stuff because of how close your new office is. You may even think that commercial moving companies don’t do moves like this because it won’t require a truck. Well, you may want to re-think that decision. Commercial moving companies, like The Quality Group, will move your business no matter how close you are to your previous location.

Office space with IT equipmentWe suggest a commercial relocation company for many reasons. One, so that you’re not stressed out planning the move yourself, and two, so that none of your equipment gets lost or broken in the process of the move. Believe us, it’s worth the time and effort spent researching for a quality commercial moving company so that you don’t incur any unexpected business costs, or stress.

With a professional relocation company, you can ensure that your important files, IT equipment and furniture will be handled with care and securely packed so that nothing gets damaged. You may just be going around the corner, but that still leaves time for accidents to happen. The risk is too high so we do not recommend doing the move yourself.

As a commercial relocation company, office relocations are our specialty. We have office moves down to a science. We do them quickly, safely and securely so that your company loses no operational down time. If you have your employees carry their stuff around the corner, it’ll take a lot longer than you think.

So do your research on commercial relocation companies, and plan ahead for your onsite office move. You’ll be glad you did.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Your IT Move Check List

In an age where technology is the lifeline of your business, you can’t afford to have something go wrong, go missing or just not work. There are a lot of things that go into making your IT equipment function properly. So, when it comes time to move your office, you want to make sure you properly packed up all of your IT equipment, have services transferred with no interruptions and have all IT accessories in line so you’re sure that you aren’t forgetting a thing. After all, you don’t want to lose valuable business hours because of misplaced adapters, no Internet connection and non-functioning laptops. So, we’ve put together an IT move check list so that you can be sure you’re not forgetting to cover all your bases.

 

  1. Always plan ahead. Always. At least two to three months before your move contact your ISPS and all other technology companies to let them know about your move. You wouldn’t want your services not transferred and lose valuable business time because of it.
  2. Writing down a checklist for movingMake a checklist. Plan a visit to your new office location. We suggest making a checklist of things you want to make sure the office has so you know what you’ll still need to get. On this visit, make sure you check out the offices’ network cabling requirements, decide where you want and don’t want computer workstations, pick out locations for fax machines, printers, scanners and routers, and locate a secure, cool room for your server.
  3. Back-up your data. You can never be too careful, so we highly recommend you back-up your data before you move. Make copies of your firewalls and servers and store in a secure location.
  4. Look into new IT equipment. Out with the old, in with the new is what they say right? Well, moving is the perfect time to live up to this saying. You’re moving to a brand new office, so why not take a look at some other things that may need to be updated as well. We suggest:
  • Computers lined up on a deskInspecting your IT equipment and deciding whether or not it’s time for an upgrade.
  • Taking inventory of what equipment you currently have.
  • Writing down anything you might need to update or replace.
  • Properly disposing of the aged or broken equipment you might have.
  1. Get all communication set up. Getting your phone lines set up is vital. Before moving, we recommend:
  • Reviewing your phone line capacity with your provider to make sure you don’t have too much, or too little.
  • Taking a look at your current phone system and decide if it’s what will be best for your new office.
  • Setting up call forwarding if you’re changing your phone number.
  • Establishing and ordering your Internet access.
  1. Moving IT equipment. Moving IT equipment is very risky. We strongly suggest hiring professional commercial movers to help you safely and securely move your expensive equipment to your new location. Don’t risk broken or lost equipment. Research commercial movers who will move these goods, so you don’t have to.

Coordinating all things IT can be a hassle. Take this checklist and make sure you’re taking care of the necessities before your move. If you want a little extra help and less stress, look into commercial movers that can help you through every stage of your move, even the vendor coordination and technology set up.

Don’t let your office move run you. Get ahead of the game, make a plan and make a check list so that you can get to crossing things off your list and you can get to enjoying your new office sooner.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Five Tips to Plan Your Commercial Move

You don’t know where to start. Your office is moving in a few months, and there’s a bunch of things you need to get lined up. Where should you begin first?

Office moves can be complicated, and may seem like a full-time job. But, we’re going to make this process easy so that you know exactly what you need to do. Here are five things you should do to get organized for your commercial move:

  1. 1GetATimeline
    Get a timeline.
    The first thing you want to ask yourself and your co-workers is when the best time to move would be. Is there a particular time when business is hectic? Or, do you need to be out of your current office at a particular time? Whatever the answers to those questions may be, you need to nail down a time when your business would feel most comfortable moving.
  2. Research Commercial Movers
    Research commercial movers.
    Whatever you do, do not try to move your whole office yourself. It may seem like a good idea, but it’s not. Your office and your employees specialize in your business’ practices, not in commercial moving. There’s a high risk involved when you decide to have your employees move things like computers, scanners, printers, etc. Research professional moving companies in your surrounding area. We also suggest talking to other business owners who have moved and looking at reviews of various commercial moving companies before making your decision. Your business’ stuff is important. It’s your lifeline, so don’t trust it to just anyone. Do your homework.
  3. Contact Vendors
    Contact vendors.
    After you nail down a timeline, and get a commercial mover to move your business during that time frame, it’s time to think about everyone you need to contact to let know that you’re moving. You don’t want your promotional materials to have your old address on them, or have important business materials being shipped to the wrong location. So contacting your vendors is a necessity.
  4. Delegate tasks to employees
    Delegate tasks to employees.
    When we said you should leave the moving to the commercial movers, we meant it. But, that doesn’t mean that you can’t delegate certain tasks to employees. Chances are you don’t want to take everything with you to your new location. You might want to ditch your old furniture, and look for new furniture. Or, you may want to clean out and shred some old paperwork that’s taking up space. Delegate these tasks and any others you might think of to your employees so that your load won’t be so heavy.
  5. Relax during your move
    Relax.
    This is going to be the hardest thing to do because moving takes a lot of coordination, and stress. But, if you pick the right commercial mover that plans in advance, meets with you about timelines and helps you with all of the coordinating so you don’t lose any business hours, then you have nothing to stress about.

Take these small tips to get you started and to get your thoughts organized. So, get out a pen and paper, make a list and get ready to get things moving.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Three Common Mistakes Made During a Commercial Move

You may not think there are things that you can do wrong when it comes to an office move, but believe us, there are. And, these mistakes could cost your business time, money and lots of headaches. We don’t want you to get caught up and fall into the trap of these mistakes, so we’ve put together a few common mistakes that you should be aware of before your office decides to relocate.

 

conferenceroom

  1. Not choosing professional commercial relocation specialists for the move. Your goal is to move from one location to another. You don’t think it would be a big deal to have each employee move their designated station over to the new office. Well, let’s think about it. If you have all of your employees move their computer monitors, laptops, printers, scanners and all other expensive IT equipment you run the risk of these items being damaged. Your employees could leave them in their hot cars, not wrap them properly and have the items break or even lose some of the materials needed to make the equipment function properly. By hiring a professional commercial moving company, you can ensure that all of your precious business materials will be properly packaged, properly stowed and carefully transported to your new location. If your employees damage the equipment, you lose that employee’s work time, and you have to eat the cost to replace or fix the damaged item. It’s worth the time, research and money to find a professional commercial moving company that will carefully move all of your businesses materials. Don’t make this mistake and risk losing or damaging your businesses important equipment. It’s not worth the headaches, or money wasted, we promise.

 

  1. Not enough time to plan your commercial move. To properly execute your move, a lot of time, effort and planning is needed to make sure everything runs smoothly. Don’t procrastinate. As soon as you know that your business is moving, begin taking the steps needed to plan each part of the moving process. When your business is left with little time to plan the move, it’s difficult to get everything seamlessly transitioned. What if there’s a hiccup and you don’t have enough time to properly mend the situation? Bottom line; plan ahead so that you can move your business with as little stress as possible.

3. Not realizing how much is involved in the commercial relocation process. The previous mistake and this mistake go hand in hand. You may think there’s not a lot of stuff to do before the move, but you need to think again. A lot more goes into it then you think. You have to get a new location, pick the best time to move, choose a moving company, contact your business’ vendors and your clients to let them know you’re moving, coordinate employees, order new furniture, purge the clutter in your old office, plan out your new office space, and more. There are so many details involved in this process that they’re easy to overlook. Don’t get caught up in the big picture so much that you forget about all you have to do to achieve the end goal of a successful move.

officespaceSo, if you’re planning a commercial move, begin thinking about the little things you need to do in order to make your office move as successful as possible. Remember, it’s better to be over prepared instead of under prepared.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.