How to: Keep Your Employees Productive During an Office Move

Posted on December 1, 2014 by - Commercial Relocation, Uncategorized

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A big move can stop your office’s productivity in its tracks. Follow these tips to keep your office running at peak performance during your commercial move.

 

Make Employees Aware of Their Responsibilities Before the Move

Are employees expected to box up their office? When do they need to start going to the new office? Part of your commercial moving plan should include briefing employees on their jobs during the move. If everyone knows what’s expected of them, they can focus on their jobs instead of worrying about the impending move.

Don’t Let Move Planning Distract Your Employees

Keep the potential stress of moving between those who need to know about it. The team dedicated to planning your commercial move should only discuss moving details during assigned meeting times. This will keep office moving chatter from distracting other employees. Separating move planning from regular work duties will also help the planning team stay productive.

Give Employees an Outlet to Answer Questions and Voice Concerns

Be there for your employees. If they are feeling overwhelmed from helping plan the move, help them manage their responsibilities. If they have questions about the move, answer them. If you take care of employee concerns, they can focus on their job with the peace of mind that the move will go smoothly.

 

With proactive communication and understanding on both sides, you can keep your employees productive during your commercial move. And to avoid unintended office closures and move complications, trust The Quality Group to keep your move running on time with our timeline guarantee.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

How To: Help Your Employees Through an Office Move

Posted on November 24, 2014 by - Commercial Relocation, Uncategorized

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An office move can bring new opportunities for your business. But how does it affect your employees? When you move your business, your hard working employees are about to go through a lot of changes. Make it easier for them by helping your employees through your commercial move.

 

Keep the Employee-Employer Communication Line Open Throughout the Move
Tell employees what’s going on through each step of the moving process. Keep them updated via email, in person, and also post accessible information around the office. Give employees the chance to voice their concerns and give feedback on the move. Collaboration may help the moving process and will show your employees that you value their opinion.
BONUS: Make employees feel comfortable giving feedback by allowing them to do it anonymously.

 

Let Your Employees Know What Will Be Changing and When
As soon as details like office location are set in stone, you need to brief your employees. The location you choose could affect how they get to work, where they choose to live, or if they can continue to work for the company. By giving your employees advanced notice, you can help them get their personal life ready for the changes in their professional life.
BONUS: If your employee’s schedule will be turned upside-down by your move, consider adopting a flexible work schedule.

 

Get Employees Involved in Your Office Move
Making your employees part of the moving process will not only help them with the transition, but will also help you improve productivity in your new office. Create a discussion where employees can voice their opinions about office layout and the working environment. Their day-to-day experience can yield great ideas to implement in your new office.
BONUS: Help employees get used to their new surroundings by taking them out to a restaurant or coffee shop near your new office.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

5 Things You Need to Do Before You Move Your Business

Posted on November 17, 2014 by - Commercial Relocation, Uncategorized

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Change Your Business Phone and Internet

Once you know your move-in date, schedule phone and internet services to stop at your old office and begin at your new one. Avoid down-time and confusion by having your utilities up and running when you move in.

 

 Keep Your Old Phone Number and Forward it to Your New Local Number

The best way to avoid confusing customers when you move is to make it easy for them to get in touch with you. Set up your old phone number to forward to your new, local business number.

 

Tell Friends and Referral Sources That You are Moving

Before you move, let friends and referral partners know where you’ll be moving and if you will be offering the same services. The heads up will keep referral sources from sending customers to the wrong office and will keep your business relationships strong. And your referral partners may able help you get new local leads so you can hit the ground running in your new location.

 

File a Change of Address with Appropriate Parties

Notify the post office, IRS, your Secretary of State and local taxing and licensing agencies of your new address. Filing all the proper paperwork ahead of time while ensure you can get to work as soon as you move into your new office.

 

Schedule Your Move Outside of Business Hours

A big commercial move is hardly business as usual, but you can avoid lost productivity and revenue by scheduling your move outside of business hours. Moving on a weekend can ensure that your business closes on time on Friday and opens on time on Monday. This means uninterrupted service for your customers and uninterrupted productivity for your business. At The Quality Group, we specialize in eliminating operational downtime during your commercial move. Request a quote to learn more about our timeline guarantee.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

You’re Ready to Move Your Office. Where Do You Start?

Posted on November 10, 2014 by - Commercial Relocation, Uncategorized

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Are you ready to move? Maybe you’re opening a new branch, or you’ve outgrown your office and you’re looking to grow in a bigger space. But moving your office is a huge undertaking. Answer these quick questions to start thinking about your commercial move.

 

What size office do you need?

Do you know the square footage of your current office? If you’re looking for a bigger office, you should know how much space you expect to need in the future before you plan an office move. You also need to create a floor plan that allows space for all of your furniture, office elements and employees.

 

Are you looking to buy or rent?

Buying and renting a commercial space are two completely different processes. If you’re looking to buy, enlist the help of a commercial real estate agent who can help you consider all the important buying factors. If you plan to lease an office space, discuss with management how long of a lease you’re prepared to sign. Decide this before you began to look for a new office.

 

Where do you want to move your office?

Whether you’re moving across the country or across town, location can make all the difference for your business. Do your research and get help from real estate experts to determine the ideal location for your new office. This will narrow down your search and help speed up your business moving process.

 

What is your budget for office space?

Don’t just have an idea of your budget before you move. You need to have a concrete, ironed-out budget set before you begin the commercial moving process. This will also make your search for a new office easier and faster.

 

What is your business moving timeline?

A clear, realistic moving timeline separates a chaotic move from a smooth one. At least six months before your move, you need to start planning. Monthly and weekly deadlines will keep your commercial move on track and keep everyone in your office on the same page. Once you answer these questions, you’re ready to start planning your commercial move! Then you need to answer one more important question: Who are you going to trust move your office? The Quality Group will work with you and help you set up and stick to a moving timeline. We make sure your commercial move runs smoothly and is finished on time.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

How To: Move Your Business in a Weekend

Posted on November 3, 2014 by - Commercial Relocation, Facility Installation, Uncategorized

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Believe it or not, business moving doesn’t have to be chaotic and overwhelming. If you follow the right steps and put the proper planning in place, you can move your office with little to no operational downtime.

 

Step 1: It’s Never Too Early to Start Planning

To move your office without losing your sanity, you need to have a plan. The earlier you start planning, the better. A year to six months from when you want to move, you need to decide on a location, office size, and a budget for both moving expenses and the new office space. This is a good time to choose a relocation company as well. That way, your moving company can help you through the planning and moving process. The earlier you start planning, the more options you have when it comes to office space and available moving companies. And the more time you have to plan your move, the easier it will be to come up with a comprehensive plan.

 

Step 2: Plan for Every Possible Factor

The more factors you can nail down, the better chance of your move going seamlessly. Planning for small things like extra traffic can make a big difference in whether your move is finished before Monday morning. Once you set a deadline for the move to be finished, work backwards to create a schedule that takes into account landlord availability, location limitations and travel time. Planning for every factors help you mitigate risks and eliminate them, so you can stick to your move schedule and finish on time.

 

Step 3: Get a Timeline Guarantee

When you choose a commercial moving company, make sure they can guarantee that they will finish your move on time. The right company can work with you throughout the move planning process and put together a moving schedule that ensures a stress-free move. Without a timeline guarantee, you can’t be sure that your office will be moved on time, and you may have to shut down your business while the move is finished. With The Quality Group’s unique timeline guarantee, you can be confident your planning and hard  work will result in an on-time, stress-free move.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

How to: Avoid Downtime During Your Commercial Move

Posted on October 27, 2014 by - Commercial Relocation

commercial moves made easy

When you’re moving your office, you can’t just shut down. You have clients, customers and employees depending on you to keep conducting business, even while you’re moving it. Believe it not, there are ways to reduce and even eliminate your operational downtime during a commercial move. Follow these steps to make your office move easier.

 

Prepare Your Staff

Can your employees work remotely? Can they work flexible hours temporarily? Do you have access to temporary office space? These are some possible solutions to keep your staff working while you move your office. It’s also a good idea to create a guide to help your employees work with clients during the move. A set of temporary processes, including who to call, where to meet clients and what to do in case of an emergency, help your staff feel comfortable and keep business moving as usual.

Prepare Your Customers

Nothing turns away customers faster than bad service. Keep your customers in the loop during your move by letting them know what’s going on and assuring them that their services won’t be interrupted. Keeping you customers aware of your office move removes any confusion or miscommunication that could happen during the chaos of moving. Most customers are understanding. As long as they know you’re in the commercial moving process, they’ll still be your loyal customers when you finish your move. Find out how to prepare your customers here.

Take Care of as Much as You Can Before-hand

Small packing preparations make a big difference during your office move. Take inventory of your office and let movers know the different equipment and tools that they will be moving. This way, your commercial movers show up with the right packing materials to keep your property safe during your move. Remove trash and unnecessary items before the move. Movers can take care of this, but if this step is already finished, your move can be completed even faster.

Hire Movers that Guarantee Their Timelines

Reduce your business’s downtime during your move by hiring movers that offer a timeline guarantee. That way, you know your move will be finished on time and you can get back to work. At The Quality Group, our highest priority is to make your move seamless, so you don’t lose any business. We move on weekends to get your office moved, set up and ready to go as fast as possible. Streamline your commercial move by letting everyone, including your customers, staff and movers, know about your office move. That, and hiring a company that guarantees your move on time, will take the stress out of moving and keep your business running smoothly.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Does Your Moving Company REALLY Provide Office Relocation Services?

Posted on October 20, 2014 by - Commercial Relocation

an office relocation in progress

A lot of companies say they provide “office relocation services.” But what does that really mean?

To us, “office relocation” means exactly what it sounds like – your office, just in a different place. Office relocation is more than just packing up file cabinets and trucking them over to your new office. A true office relocation means you walk into your office, ready to get to work. That means no mess to clean up, no computers to plug in and no downtime for your business. Before you choose a moving company, ask movers these questions to make sure you get the office relocation you deserve.

 

1. Do you move technology like computers and electronics?

Very few commercial moving companies are capable of safely moving sensitive technological equipment. If you have to move your computers yourself, you’re not getting a full office relocation.

2. Do your services include set-up and re-connection?

Capable movers will pack up and move your office equipment and supplies. But will they hook everything back up and put it together? Asking this question should give you some piece of mind and weed out the less adequate movers.

3. Do you clean up after your staff?

The last thing you want to first in your new office is pick up trash. Choose a moving company that will clean up your office and leave it ready for you to do business in.

 

These questions are easy to overlook, but left unanswered, they can make the difference between an office move and an office relocation. The goal of office relocation companies like The Quality Group is to leave your office move-in ready. We don’t just move things around, we set up your office the way you want it and we re-connect your equipment and electronics. When we finish your relocation, you can walk into your office and get back to work immediately. When you’re gathering quotes and interviewing movers, remember these questions to make sure you get the best moving experience possible.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Don’t Lose Customers During Your Commercial Move

Posted on October 13, 2014 by - Commercial Relocation, Uncategorized

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Your office relocation doesn’t just affect you and your employees. It has an impact on your customers, too. Your customers don’t see everything that goes into your office move. They don’t see the preparation and stress you go through to provide them a better product, service and company experience. All your customer sees is that when they need you, you’re not there. So how do you keep your customers in the loop during your commercial move?

Brief Your Customers and Clients on Your Big Move
Before your move, mail and e-mail cards to your customers, letting them know about your move. Prominently display your new address and when you will begin operations there. This simple gesture lets your customer know that you care about them and that you want to provide them with the best service possible.

Give Your Customers Back-up Service Options during Your Move
The biggest thing your customers care about is that they can get to you when they need you. During your office move, make sure you have a plan in place to take care of your clients. Whether you set up an emergency service line or help customers online, create a plan to so your customer isn’t ever left out in the cold. Keeping their service uninterrupted will keep them happy and loyal customers.

Follow Through and Finish Your Commercial Move on Time
One of the biggest reasons customers leave businesses is poor service. When you tell your clients something, the importance of follow-through cannot be overstated. To make sure your customers aren’t left hanging, hire a moving company that can guarantee your commercial move is finished on time. Most companies can’t give you an on-time guarantee, and increased moving time can cost you customers. That’s why The Quality Group’s commercial movers pride ourselves on finishing every move on time. We put as much, if not more, preparation into your office move as you do. Our goal is to finish your move with no operational downtime. Before you choose a commercial mover, think about your customers. Make the right choice for both you and them.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Why Should You Use Recycled Office Furniture?

Posted on October 6, 2014 by - Office Furniture

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Recycled and refurbished furniture is a trend on the rise. The internet is full of ways to reuse, recycle or “up-cycle” chairs, desks, tables, cabinets etc. But what about for offices? Should you invest in recycled office furniture for your commercial facility? Whether you’re about to move offices or just considering renovating, refurbished furniture can save you money, help your community and get good press for your business.

Save Money

Office moves and renovations are expensive. From moving costs to lost productivity, expenses add up fast. Check new office furniture off your list by reusing what you have or finding recycled or refurbished furniture. Imagine how many employees your office has. Now imagine buying brand new office furniture for every one of them. With recycled office furniture, you can save as much as $7,000 per workstation. And according to leading workplace supplier Steelcase, reusing existing furniture after your commercial move may help you towards LEED® certification, qualifying you for government incentives.

Save the Planet

Believe it or not, people notice what your office looks like. Visiting clients look around, and your work environment speaks to the type of company you are. A feature like recycled office furniture stands out. An office that makes an effort to reduce their environmental impact is a company who cares. This kind of commitment to sustainability will be noticed by local media and the community, garnering good press for your business and a favorable impression from your customer base.

Savor Your Style

Many companies want a clean, modern look to their offices. Especially when moving into a new office. Part of the excitement of moving into a commercial facility or getting an office makeover is having a fresh new space to work in. But you don’t have to buy new to look new. You can find modern, efficient workspace furniture that’s up-cycled from old furniture. Check out some examples to see just how good recycling can look.

 

 

Considering recycled office furniture? The Quality Group can help. We specialize in finding the right furniture to maximize your office’s productivity. We’ll even get rid of your old furniture for you. Before you spend a fortune on new office furniture, give The Quality Group a call.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Avoid These 3 Big Hidden Costs During Your Office Move

Posted on September 29, 2014 by - Commercial Relocation

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A lot of emphasis is put on how much movers will cost. Before your commercial move, you gather quotes from different companies. If you’re looking at dollar signs, though, you’re not seeing the whole picture. There are more factors to your office move than just the cost of movers. Consider these moving costs before you choose the lowest bidder. (more…)