Business Evaluation Opportunities During a Move

Posted on August 2, 2016 by - Commercial Relocation

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Moving your company to a new location opens your business to many opportunities. Starting your business anew in a different location allows you to take a step back and evaluate your business. You can check to see if your equipment, furniture, and technology are up to par with the new location and mindset you have. Perhaps you even want to evaluate the processes of your business and determine whether there is a better way to go about completing tasks. A company’s relocation time is the perfect time to challenge the routine it has fallen into and bring it up to date with the rest of the world. You have the reason and the mindset to take on innovative items and ideas that will give your company new life.

Opportunities During a Move for Your Business

Design your office to capitilize on a opportunity during a move.  Furniture

The desks, computer chairs, and guest chairs may be a perfect fit for your current office, but have you considered how they will fit in the new place? The design of your new office may not suit the same design as your previous office. The new work environment may lend itself to a modern or industrial style rather than a contemporary style. Having a well-designed office will make an impression on clients and relay to them a new level of professionalism. Aside from aesthetics, your current furniture may literally not be the best fit for your new office. Spatial and functional office layouts make a huge difference in workflow. If employees have large desks and they will be moving into a narrower working environment, it may be best to order desks that will be more suited to the smaller space. Seizing the opportunity to better your work atmosphere and functionality during a move will save you and your employees many headaches in the future.

Equipment

The technological equipment you have in your office plays an important role in the management of the business. You may not even notice how much you rely upon it however, maintaining functional office equipment is a must. Do your employees constantly have to fix the printer, shredder, or coffee machine? It may seem like a minor inconvenience but that time spent fixing problematic machines adds up and frustrates your workforce. An office move is a great time to pitch out the old machines that are hindering you and your employees and acquire new equipment that will support the work you all do.

Seize the opportunity during a move to update technology. Technology

Not many businesses think about the back-end technology that safeguards the entire company. It’s understandable because it’s not a tangible item that you interact with daily but it is still important for the company to maintain. Computers, off-site servers, digital security programs, and digital system backups are all requirements for a company. Computers that are not updated can be a risk to company confidentiality, and systems that are not backed-up and stored elsewhere can mean complete shutdown for the company. A move is the perfect time to make sure all are up-to-date and secured safely in case the unexpected happens.

Processes

When one change happens another is bound to follow. You are already in the mindset to accept change with the move so it may be time to take a huge step back and evaluate how things are running in the business. With a new office, you have the opportunity to implement new processes that increases efficiency, balance workload, or just makes more sense. A new place with a new way to accomplish work can give new life to your business.

A business’ relocation can be exactly what the business needs for continued progress. While business owners tend to set these factors aside because there are more pressing matters, the fact remains they are important and an integral part of the functioning of a company. During your move, evaluate your business and find aspects of the company that can be improved and seize the opportunity.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Supporting Employees During an Office Move

Posted on July 26, 2016 by - Moving Preparation

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Support Your Employees During a Move

Relocating your company to a new location involves meticulous planning and significant preparation. You have many aspects to consider including the furniture, equipment, and daily essentials. While the item logistics for your move are extremely important for your business, there is another aspect that is a vital part of your business you’ll need to address too. Your employees will need a different kind of support for the move than your business items. For your employees, the move is new and unknown. Supporting them during the change is key to keeping your business running smoothly.

How Moving Impacts Employees

A few days of interrupted work due to the move will not heavily affect your employees work life. An employee can generally recover their work routine easily after an office move because it is not a permanent disruption. While their work life will not be heavily affected by the move, their personal life is another matter. Whether it is an international move or a local move, routines will change because of the relocation. Commutes, daycare pick-up times, and morning routines can all be affected by an office relocation. Your employees will need to adjust to the relocation and have time to plan how they will accommodate the change.

Revealing the Relocation NewsSupport your employees during a move by answering questions.

The initial reveal of the move will likely come as a shock to your employees. While you and your management team may have been excited for the change, you’ve already had time to adjust. Your employees will feel differently and will need time to understand what this means for them. Tell them face-to-face and be ready to answer any questions they may have about the move. You’ll want to tell them as early as you can so they can start their own preparations and begin to plan for themselves and their family. The more time they have to plan the better prepared they will be for the new office.

Support your employees during a move by offering some assistance. Supporting Your Employees During the Move

Supporting your employees during a move will help them adjust to the new location quicker because they will have one less thing to worry about. Whether you help them plan their new commute or provide a moving care package that pays for their relocation, providing some kind of assistance will relieve a little of their stress. Showing that you are aware of the challenges facing your employees and are putting forth effort to help them through it will go a long way. Whatever assistance you decide to provide to your employees, decide in the planning stages and let them know when you announce the move.

Your employees are a valuable part of your business. Supporting your dedicated workers in the relocation will help you retain happy and hard-working employees. The extra support will also relieve their stress and allow them to stay focused on the job at hand. An office move can be a great new experience for everyone involved with the proper support for and from your employees.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Summer Moving Advice from the Professionals

Posted on July 19, 2016 by - Commercial Relocation

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Tips for A Summer Move

Summer can be a slow time for your company so you might be planning to make it your relocation season. Moving in the summer however, brings its own challenges. While it may be your slow season, the moving season is in full swing and the hot weather can be more of a hinder than a help. We’ve compiled some moving advice to help you maneuver through a summer move so your relocation is smooth and worry-free.

Keeping Cool During Your Summer MoveDuring your summer move, have water available.

One of the main challenges you’ll face during a summer move is staying cool. When you and your employees transport your personal desk items into the new office from the old office be sure both places are ready for you. Make sure the air conditioning is on and running in both offices so you and your employees can stay cool. Also, have water available at both locations. People can become dehydrated quickly during the summer so provide water to everyone involved in the move.

You can also have a casual dress day so your employees can wear cooler outfits to stay comfortable during the move.

Prioritizing During Your Summer Move

Having access to the essentials in the new office will be a priority for you and your employees. The last thing you want is to get to the new office the day after moving and not be able to make some much-needed coffee. The items that you use daily should be packed and marked in specific boxes so you can access them quickly after getting to the new office.

Packing for Your Summer MoveDuring a summer move, pack your electronics last.

It is likely you have many small electronic items in your office. As you probably know, electronic devices and extreme heat do not mix. In order to prevent any malfunction in your electronic devices, be sure to pack them last, avoid letting them sit in a vehicle that is not air conditioned, and unpack them immediately after you get to the new office.

Planning for Your Summer Move

As mentioned before, the summer is a busy time for moving companies. Many businesses take the summer season to relocate since it is their slow season, which results in moving companies booking up quickly. If you are planning to relocate your business during this time as well, we suggest planning ahead and scheduling your move day with the moving company well in advance.

Relaxing After Your Summer Move

After everyone has made it to the new office with all of their desk items, giving them a chance to set everything up will go a long way. You should also give yourself and your employees a chance to celebrate the relocation. Spend the rest of the move day enjoying the new place and getting a feel for how everything flows. Sending out for sandwiches and snacks will add to the festivities and help everyone feel relaxed in the new office and comfortable with the change.

A summer move can be a great chance for the company to relocate at a time that won’t interfere with business. Just remember that summer brings challenges when moving is in involved. With proper planning however, you and your employees can enjoy a smooth relocation that is stress free.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Your Moving Questions Answered

Posted on July 12, 2016 by - Commercial Relocation, Moving Preparation

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Business Relocation Questions Answered

Moving is a taxing time that demands a lot of time and effort. You have many moving parts to coordinate and questions arise about how things should be handled for the relocation. Your moving company probably handles a lot of the process so we’ve compiled a list of questions about the moving process that a lot of business owners have for moving companies. Find out what you need to know so you can coordinate your relocation more effectively.

 

  1. How Do I Get a Price Estimate?Call your movers for a business relocation estimate.

Receiving a price estimate from your local movers should be a simple phone call away. Moving companies vary in how they give estimates but with The Quality Group, we come to your business to do a free move consultation. The consultation includes everything from how we pack up your computer equipment to how many elevator trips it will take to move you out of the building. No matter the method, a moving company will give you a fairly accurate estimate of your move, whether in person or over the phone.

 

  1. When Should I Call to Schedule my Move?

Generally, the earlier moving companies know about the move, the better options you have. Planning your move in advance allows you to pick your ideal moving date instead of having to work around a booked schedule. Moving companies try their hardest to accommodate clients and schedule something on short notice but it doesn’t always work out optimally. Get an easier experience by booking your move as soon as you know you’re relocating.

 

  1. What Services Can You Provide for the Move?Business relocation companies offer a wide array of services

Different moving companies can provide a varying range of services. At The Quality Group, we are a comprehensive moving company and provide all the services you need for a move, from the move planning to the furniture installation in the new office. Contact your moving company to understand what services they can provide for you and which ones you’ll have to take care of by yourself.

 

  1. How do You Protect My Items?

Professional moving companies take the safety of your items seriously. They pack your items in protective wrapping, place them in cardboard boxes, or put them in plastic tubs, and secure them safely on the truck. On top of handling your items with care, moving companies have the extra precaution of insurance just in case something breaks. At The Quality Group, we are bonded, licensed, and insured for both our protection and yours.

 

  1. Do You Specialize in Moving Businesses?

Moving companies can be flexible in the types of moves they conduct however, every company is not created equal. A moving company that specializes in relocating businesses, like The Quality Group, knows how to handle business equipment. All your technical and specialty equipment can be managed with the resources commercial movers have that residential movers may not. Depending on your office, and how much equipment you have, hiring a dedicated commercial mover may be your safest option.

Having a basis on what your moving company can provide is the key to a successful relocation. At The Quality Group, we make every effort to accommodate our client’s needs so you can have a stress-free move. Contact your moving company today to find out whether they are a good fit for your business relocation.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Benefits of a Local Moving Company

Posted on July 5, 2016 by - Commercial Relocation

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Finding a moving company that will get the job done correctly can take some serious legwork. You have a long list of movers to choose from when relocating your business and you’re looking for just one that will be right for the company.

At The Quality Group, we suggest you choose a local moving company for a seamless and stress-free relocation. You’ll receive some amazing benefits when you move with a local moving company that you may not find elsewhere.

The Benefits of Relocating with a Local Moving Company

Flexible

Local moving companies don’t have hundreds of clients they have to cater to on a daily basis. Due to this, they can be flexible with packing instructions, move times, and specialty equipment when moving your company. Whether you want to move on the weekend to avoid downtime or you want your printer packed a certain way to avoid damage, a local moving company can be flexible with their process in a way larger companies can’t.

Local moving companies are personable, helpful, and friendly. Service

Have you ever compared your experience of a local grocery store to one of a corporation grocery store? Chances are in the local store the workers were friendly, helpful, and professional. Well, you can expect that to transfer to local movers as well. Local moving companies are personable, helpful, friendly, and professional because they are a small team that is dedicated to your moving experience.

Local moving companies are vetted by the community.Credible

When dealing with a local company, word about their services will spread. You probably know someone who has done business with the local moving company you are considering who can tell you all about their moving experience. If your friend vouches for a moving company, the moving company is probably pretty good. A local moving company will also give extra effort to make sure you are satisfied because your word matters within the community.

Competitive Pricing

With a local company, you don’t have to worry about paying extra. When you sign a contract with a local company like the Quality Group, all costs are given to you at the start and there are no hidden fees. Local companies like to be upfront about costs so you aren’t surprised and upset at the end of your move. They also have lower operating costs because they don’t have to travel as far to reach you.

Considering and choosing a local moving company like The Quality Group can be the difference between a long, tedious move and a seamless, stress-free one. With a local moving company, you can experience all the benefits of working with people within your community including flexibility, superior customer service, reliable experiences, and competitive pricing.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Is Plastic or Cardboard Better for Your Move?

Posted on June 28, 2016 by - Commercial Relocation

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Moving companies all have different ways of relocating businesses, whether it’s the way they load the trucks or the packaging they use to pack up your items. One distinction you’ll discover between moving companies is what type of packaging containers they use to box your items. While some moving companies use cardboard boxes, others use plastic tubs. Moving companies will defend their choice in packing supplies, but what is best for your company, cardboard boxes or plastic tubs

Is Plastic or Cardboard Better for Your Move?

Plastic containers are sturdier during a move. The Benefits of Your Moving Company Using Plastic Tubs

 

  • Reusable

Plastic tubs reduce waste because they can be reused multiple times. Moving companies that use plastic tubs for relocating businesses effectively reuse the tubs for many business moves. When the tubs finally break, they are often recyclable.

 

  • Sturdy

Plastic tubs are made of some extremely tough plastic. As a result, your items are more securely packed into a sturdier container and are better protected when bumping along down the road. In addition to extra protection for your items, plastic tubs are sturdier on the bottom as well. This means you don’t have to worry about your heavier items falling through the bottom.

 

  • Water Proof

Sometimes, there is no getting around rain during a move. Plastic packing tubs are exceptionally water resistant and will keep your items dry even during a rainy moving day. Also, water will not seep through the bottom and soak your invaluable paper related items.

 

The Benefits of Your Moving Company Using Cardboard Boxes

 

Cardboard boxes are inexpensive for a move.

  • Recyclable

Cardboard boxes are highly recyclable and can be disposed of relatively easily in any recycling bin. There is no need to divide your cardboard boxes when recycling and it is easy to manage thanks to its flexibility.

 

  • Inexpensive

Cardboard boxes are relatively cheap and can be found in just about any home improvement or office supply store. With cardboard boxes, you will never have to worry about a large extra cost if you are planning on supplying your own packing containers.

 

  • Different Sizes

Cardboard boxes come in an astounding amount of sizes and dimensions. Whether you need skinny tall boxes or large squat boxes, chances are you’ll be able to find the size you need. No matter what item you need to pack, there is likely a cardboard box that will fit it perfectly.

Finding a company that uses your preferred packing containers should not be too difficult. Companies will often take requests as well, although there may be an extra fee depending on the contract.

At the Quality Group we choose to use plastic containers because they combine the best protection for your belongings with the advantage that they are recyclable when they finally do break.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Documents During a Corporate Move

Posted on June 21, 2016 by - Moving Preparation

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Businesses tend to collect a lot of paperwork over the years. Many businesses allow documents to stack up over time without realizing how much paperwork is actually collecting in their file cabinets. While it is important to keep many documents for your own records or to meet standards set forth by laws, it is a good idea to clean records out every once in a while to avoid a paper overload. Moving your company to a new location presents the perfect opportunity to do some paperwork “spring cleaning” for your business.

Find Out How and Why You Should Dispose of Documents During a Corporate Move

During a corporate move clean out your file cabinetsWhy Should I Dispose of Documents During a Corporate Move?

The most obvious reason to get rid of documents you no longer need during a corporate move is that it will save space in your already packed file cabinets. Disposing of unneeded documents will make room for new forms you’ll be collecting in the future.

Another reason to get rid of unnecessary documents is that they could lead to information liabilities. Old documents that no longer pertain to your company could still hold confidential information. If this information gets into the wrong hands it could lead to legal problems and damage your company’s reputation. Getting rid of old documents can help stave off future problems for you and the company.

How Should I Dispose of Documents Before a Corporate Move?

Sensitive documents should be disposed of properly to remove any risk of leaked information. While you may have a document shredder at your office, it might not be sufficient enough to get the job done correctly. Paper shredders that only shred documents into long strips still run the risk of leaking information. It is quite easy to piece the strips back together again. You’ll want to either invest in a crosscut shredder or hire a company to shred your documents for you.

During a corporate move shred your documentsWhat Documents Should I Shred During a Corporate Move?

Keeping essential documents is extremely important for a company. Keeping records of items you haven’t had anything to do with in five years however, may not be the best use of your cabinet space. If you are still worried about shredding the older documents, you can hire a company to help you with record organization and retention.

Moving old, non-essential documents to your new location will just make it cluttered. Removing those documents before your relocation will help you be better organized from the start. Take the time to sort your documents and dispose of any you no longer need and enjoy a smoother relocation process.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

4 Organizing Tips to Easy Office Relocation

Posted on June 14, 2016 by - Moving Preparation

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Preparing for an office move can be stressful for the whole office. It is disruptive of the work flow and nerve-racking to all employees involved. Successful organization before your move however, can lead to a seamless and easy office relocation and as well as stress-free unpacking.

Have an Easy Office Relocation with these 4 Organizing Tips

1. Label EverythingLabel personal items for an easy office relocation.

While your moving company will move all of the big equipment and furniture, ensuring correct installation and relocation of these items, you and your employees will need to take care of the small and personal items. Labeling your small and personal items will ensure your equipment is relocated correctly and lead to a smoother move as well as an effortless unpacking process. Labeled files will end up in the correct filing cabinet while kitchen supplies will make it into the kitchen area instead of the lobby.

Use color coded labels for even more organization.

 

2. Use ChecklistsChecklists help you ensure all aspects of moving are covered.

When getting ready for the move, use checklists to ensure that every aspect of packing is covered and all items are organized before the movers arrive. Your list might include checking in with every employee and confirming they are prepared for the move or completing a walk through of the communal areas to verify that all is packed. You could also have a general inventory list to confirm that everything is accounted for in each area of the office.

 

3. Delegate TasksPut one person in charge of a specific task to ensure things get done.

Who packed the kitchen supplies? Where are the communal office supplies? To avoid these questions, delegate communal space packing to certain employees to guarantee all communal packing is complete before the big move. Delegating tasks will also ensure that nothing is left behind. Putting one person in charge of a specific area will provide your employees with a sense of responsibility and give you a point person to talk to if an area is left unpacked.

 

4. Assign New OfficesFor an easy office relocation, assign new offices before you get there.

Before the move, give your employees their new office numbers or cubical locations. Provide them with a layout of the new office space so they can familiarize themselves with the arrangement. Have them label their personal office boxes with their new office numbers or names. This can help prevent an office scramble after the move.

At Quality Group, we can help you plan your layout and optimize it for workflow efficiency and assist you in office assignments. Having a third party assign offices can lead to fewer arguments between employees fighting for the “best” office space.

Moving an office is stressful enough, but taking a little time before the relocation to organize yourself and your employees can lead to a harmonious and easy office relocation. Use these tips to ensure that packing and unpacking your office goes smoothly.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Avoid Moving Twice with New Furniture

Posted on June 7, 2016 by - Commercial Relocation, Facility Installation, Moving Preparation, Office Furniture

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Moving logistics can be a nightmare when trying to coordinate all variables. From the moving company, keeping clients informed of your schedule, interior designs, system installers and everyday vendors, the stress can add up quickly. The Quality Group can help alleviate much of this stress and can help our clients that use this time to update their office furniture as well. Whether it is due to normal wear and tear or the desire to keep the office atmosphere consistent with the new location, businesses can often add another layer of complexity with scheduling when making this decision. What happens if you order and it is scheduled to arrive after you’ve already moved? What happens if it arrives too early? We have some advise on how the Quality Group can help.

Don’t Let New Furniture Result in You Moving Twice

Avoid Moving TwiceYou can avoid moving twice with help from The Quality Group.

A common practice in the business world when relocating is to essentially move twice. You may think this is absurd, but it happens more often than you think. Many companies will move into their new office with their old furniture, then pay someone to come and get the old furniture and then pay someone else to bring in the new furniture. Businesses lose a production day when this procedure is followed, but they often don’t see another option. Companies have to keep old furniture until new furniture arrives and scheduling pick-ups and deliveries for the same time is virtually impossible. You can however, avoid moving your furniture twice with a little help and planning.

Purchase and Ship Your New Furniture Early

To avoid moving twice, purchase your furniture early in the moving process. You can avoid a large amount of stress by researching and purchasing your new office furniture before you start attempting to coordinate companies. Purchasing the large items early will also give you leeway on deciding when and where you want it delivered. Instead of shipping your new furniture to your old location where you don’t have room for it, or having it shipped to your new place weeks after you’ve moved in, you can ship it to your moving company: The Quality Group.

Store Your New Furniture with the Quality GroupAvoid moving twice by shipping your furniture to The Quality Group

Storing your new furniture with The Quality Group can reduce the amount of work you have to do by cutting down coordination requirements and streamlining the time needed to get your new office up to par. When you purchase your furniture from an outside vendor, The Quality Group is able to safely store it until moving day. When you ship the furniture to The Quality Group, you remove the need to find storage elsewhere and you avoid moving twice. The Quality Group receives, inspects, corrects any mistakes, and stores your furniture until you are ready to move into your new office.

Enjoy the New Furniture at the New Office

When your move day comes, The Quality Group brings and installs the furniture to your specifications. With this process you don’t need to worry about having your old furniture in your new office until the new ones arrive. You also don’t have to worry about coordinating multiple companies, into your move. The Quality Group will already know your move schedule and relocate the new furniture into your office at the same time as moving all of your other equipment, thus avoiding operational downtime. The whole process will happen on the same day and you will avoid the double move situation.

Storing new furniture with your moving company can greatly reduce the stress and work that comes with business relocation. Excess company coordination is removed and aesthetics are not sacrificed when everything arrives at the new office at the same time. The Quality Group aims to ease your moving process by helping to manage your furniture substitution by storing your office furniture until the day you move into your new office.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Writing Your Business Relocation Letter

Posted on May 24, 2016 by - Moving Preparation

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Informing those who interact with you on a daily basis about an upcoming move is an essential part of keeping your business running normally. Your clients, vendors, partners, and mail deliverers need to know your new location if they are going to continue to interact with the business in an efficient manner. A well-written and timely business relocation letter will help everyone associated with your company accept your transition to a new location.

Business Relocation Letters Notify Your Associates of Your Move in a Timely Manner

Start preparing your business relocation letter two months outPrepare

Giving enough time for everyone to get used to your move is an important part of moving. You’ll want to start preparing to send out the letter two months prior to your move date in order to get everything assembled. Start preparing the letter as soon as you know the move date.

Construct the Mailing List

Chances are your list of contacts is extensive. The first step in sending out your business relocation letter is sifting through all your contacts to determine who needs a notification of your move and who does not. For example, a client you haven’t interacted with in five years may not be your first recipient, however, this does create an opportunity to reach out to that client and update them on your services or how your business has changed. The client who you see every quarter however, should be made aware of your business relocation as soon as you’re ready to send them out.

Write Your Letter

There are several aspects you’ll need to include when writing your relocation letter. All of your contact information including mailing addresses, phone numbers, email, and social media profiles needs to be included on your letter so recipients can contact you with any questions or concerns. If your contact information is changing, put both forms in your letter and the dates when that contact information will be valid.

Follow this format for your letter:

All contact information

Greeting

Introduction paragraph

o   The announcement of the move and the date when the new office will be open.

Secondary paragraph

o   Explanation of the move. This can include why you are moving, any service changes that will be a result of the move, and what they can expect for the future.

Current and future contact information with effective dates

Closing paragraph

o   This is a positive message about the move and a thank you to the recipients for their understanding and support. It also includes directions for contacting you with concerns.

Closing and signature

Send your business relocation letter through the mail, email, and post it social mediaSend the Letter

Printing and sending the letter to your recipients is the last step in completing your business relocation letter. You’ll need to print out the copies either in-house or get a print shop to print them for you, along with the envelopes. Once mailed, follow through by sending the letter in email form as well as posting it to your social media pages to ensure everyone sees the update. Getting the letter to clients through multiple channels will ensure your message is received. Send out your notification of the move through mail, email, and social media posts at least one month before the move date. You can also send out reminders or countdown letters and emails reminding everyone of the move as it draws closer. Giving a month’s time will allow people to make necessary adjustments or ask questions about the move.

An organized business relocation letter can do wonders for your clients, vendors, and associates when you are moving to a new location. Simply giving them formal notification can prevent confusion and awkward phone calls about your location. A business relocation letter and proper follow through plan will help everyone take your company’s move in stride.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.