Tagged: business move

The Moving Industry in 2017

Posted on May 23, 2017 by - Commercial Relocation

Moving Industry in 2017

A Move in 2017 is Drastically Different from a Move in 1987

We’ve been in the moving game since 1987, and we’ve seen some changes over the years within the industry. From technological advances to packing methods, we’ve adapted to the changes and surpassed the trends to develop an efficient moving process for you. While it may not seem like improvements have been made in the moving industry, we’ve spotted several that affect your 2017 moving experience.

2017 Relocation Company Options

Other relocation companies, both small and large, have started up throughout the 30 years we’ve been in business. While The Quality Group moves any sized business, other relocation companies tend to focus on providing their services to either small or large businesses based on their capabilities.  No matter their capabilities, the increased number of relocation companies provide businesses with different options when relocating. For businesses needing to move, the additional moving companies offer plenty of options to choose from.

Research is easier now with computersBetter Vetting Systems in 2017

With the additional moving company options came better ways to ensure that you hired one that was qualified. Researching websites for service information, checking online reviews, and asking for recommendations all became part of hiring a relocation company process in 2017. The more accessible information now helps businesses choose and qualify a moving company before they hire them.

Innovative Moving Methods

Moving companies all have their own process that helps businesses relocate in the most efficient way possible. For The Quality Group, we have developed our own streamlined process that minimizes company downtime and takes into account all aspects of your business relocation needs.

From storing your equipment to installing your furniture in the new office, The Quality Group provides every service you may need during your relocation. Our process involves move planning and management so everything is accounted for during your move. We even calculate how many elevator trips it will take to move you to the top floor.

Moving in 2017 is more efficient wit cell phone communicationBetter Moving Equipment in 2017

The first hand-held cell phone debuted in 1983, and it wasn’t until the late 1990s that cell phones became accessible to the public. Moving companies are now able to adapt more quickly to changes in plans and problems thanks to the communication benefits of cell phones.

In addition to communication advancement, moving companies now have access to better packing supplies, loading tools, and shipment vehicles. The new technology and equipment that relocation companies have access to provide you with a better moving experience that takes less time and is more efficient.

In our 30 years of moving experience, we have seen moving trends come and go and technological advances change the moving industry. The industry is better in 2017 than it ever has been and will continue to improve in the coming years to bring businesses better relocation experiences.

Organizing a Company Move as a New Hire| 5 Steps to Plan a Move

Posted on April 25, 2017 by - Commercial Relocation, Moving Preparation

Hired to Organize a Company Move - 5 Steps to Plan a Company Move

As a relatively new hire, you are ready to help the company accomplish their day-to-day goals. You were surprised, however, to be asked to plan the business’ relocation to a new building. It’s a large task and the last thing you want to do is get something wrong. Begin your business move research here and find out how to plan a business relocation as a new hire in five easy steps.

 Plan an Impressively Organized Company Move as a New Hire with These 5 Steps

  1. Get the Moving Facts

Your first step in planning the company move is determining or getting access to the facts of the move. You’ll need to know the budget of the move, when the relocation needs to take place, and where it is the company is moving. The owner of the company or your supervisor should be able to supply you with this information, as you’ll need it to plan the move.

 

  1. Research Moving Companies

do researchOnce you have the facts of the move, you can begin researching moving companies that will meet your base criteria and can provide an organized relocation. You can also establish additional criteria that the moving company needs to meet in order to provide an easy move. Move planning and vendor coordination, or the planning of additional moving contributors, may be an additional requirement so that all moving aspects are organized and planned by experts. With their knowledge, commercial moving experts can ensure efficiency and reliability.

During this step, you should also research the reputation of the moving companies you are considering. Look at their website to see what services they offer and look at online reviews to know if people were satisfied with the company’s service.

 

  1. Planning the Move

Once you have researched the companies and chosen one for your business’s move, you’ll need to inform your supervisor of the plan and inform the chosen moving company about your current and new office. Let the moving company know what items are being moved from your current workspace and where the items are going in the new place.

Some moving companies such as The Quality Group offer a free consultation where they take note of all your equipment and furniture so that they know how to use their resources to better accommodate the business. If your supervisor is expecting to be present for the consultation, be sure to schedule it on a day when they are free. When the consultation is occurring, make sure to show the moving company all the items that will be included in the move so they can plan to work as efficiently as possible.

 

  1. Inform Employees

Once your supervisor has signed off on the moving plans and finalized dates and times, you’ll need to inform the rest of the company. You will need to make sure all employees know the specifics of the move and what their responsibilities will be. Having a meeting where people can ask questions will allow everyone to voice their concerns and get answers they need. Following up the meeting with reminder emails and information packets will ensure nothing is forgotten as the moving date draws closer.

 

  1. Inform Clients and Change the Company Address

Your final responsibility before supervising the actual move is informing company clients about the address change and also updating mailing materials. You can meet up with the email marketing team or request the email list from your inform clients and employeessupervisor and send out an informative email to all the company’s clients about the upcoming move. Updating social media, sending out letters, and sending out reminder emails will also help ensure clients know about the company move.

You will also need to update the company’s address on any company materials and advertising channels. Brochures, business cards, social media profiles, etc., will need to be changed to reflect the new address of the company. Update the mailing address with the post office as well to prevent confusion and mail mix-ups.

Being put in charge of a company move soon after being hired can be nerve-wracking, but you can successfully organize it by following these five simple steps. For easier and more organized commercial relocations, contact a moving company that provides moving consultations and planning. A commercial relocation company that offers a wide-variety of services will help you successfully plan a move and meet the expectations of your new supervisor.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Move Your Office with Professionals

Posted on February 28, 2017 by - Commercial Relocation

Move Your Office with the Professionals

Here at the Quality Group, we provide you with not only the best moving experience for your office but also with the most skilled and experienced moving team. These specialists will ensure that your move goes smoothly and professionally, allowing you to return back to work as quickly as possible.  As a company, we are proud of each individual we hire and work hard to ensure they are ready to help your business relocate.

 Professional Moving Teams Care About Your Relocation

Our Moving Team

The efficiency and professionalism of your moving process all begins with the quality of the team doing the work. At the Quality Group, we hold every one of our employees to the same high standards as our managers. Each team member including the owners, managers, newest hire, and everyone in between embodies the company values that we pride ourselves on of commitment, credibility, and professionalism.

It is important that you have the highest quality movers to help your business relocate in order to guarantee a safe and efficient transition. We complete a comprehensive training process in order to prepacking boxespare employees for every aspect of the job. After hiring, we train our employees and provide them with the tools and benefits they need to do their job safely and skillfully, creating the best moving team possible.

 What This Means For You

At the Quality Group, our main focus is serving our clients by providing them with a positive moving team and experience. By creating the best moving team possible, our customers receive endless benefits such as little to no downtime, not-to-exceed pricing, and access to all of our resources.

Through our process of screening and training, we create a group of movers that are exceptionally knowledgeable in the field, enhancing the quality of your office setup after a move. Because we care about our employees and because of the full-time benefits given, our employees are more passionate about their job, which means they will care more and do a better job while working on your move.

Our team-oriented atmosphere allows our highly trained professionals to work together in order to relocate your business as quickly and efficiently as possible. We are all in this business for the long haul and are fully committed to giving our clients a positive moving experience, starting with the quality of our moving team.

professionally moved office Relocating your office can be a stressful experience and it’s our mission to make it run as smooth and professionally as possible. Our team of exclusively selected and highly trained and dedicated movers will ensure that you have an organized and successful move, allowing you to focus on your business. Call the Quality Group for the best moving team and experience in town.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Moving Your Business During Winter

Posted on December 6, 2016 by - Commercial Relocation

Moving in winter

Winter is usually a time for holiday parties, cold weather, and warm drinks. In the business world though, work carries on as usual and if a lease is up or expansion comes knocking you may have to relocate no matter the season. When moving during the winter you’ll need to consider a few more factors than if you were moving during a warmer month. For a seamless winter move keep the following factors in mind.

When Moving During the Winter You’ll Need to Consider Safety and Comfort.

 

Office Building TemperaturesKeep the heat on when moving during the winter

Both the office building you are leaving and the one you are relocating to will be prone to chilly temperatures during winter as movers come in and out of the buildings. While you may want to save on the electric bill, you should consider keeping the heat on in both places during moving day. Not only will the movers and your employees appreciate moving furniture, equipment, and personal desk items into a warm environment, but cold sensitive electronics will be better off as well. Turning the heat on even slightly will be beneficial to your office on moving day.

 

The Weather and Office Equipment

Winter brings unique challenges in the form of unpredictable weather. It could rain, snow, sleet, or hail at any time and unfortunately, your office equipment still needs to go from point A to point B. Plan to cover all walkways movers will need to use to prevent your items from getting damaged. Shovel and salt all pathways to prevent slipping, and ensure your movers wrap all furniture in plastic and utilize plastic tubs instead of cardboard boxes. These precautions will protect your office equipment.

 

Employee Conditions

Employees will want to bring their own personal desk items to their new offices either on moving day or on the day following. It is important for your employees to know the hazards of moving during winter and what they can do to protect themselves. Advise them to layer up when bringing their items so they can move freely but also stay warm. Have warm drinks available for your employees during the move and have the office setup to provide extra comfort.

 

Office Supply PrioritiesIcy walk ways can be a hazard when moving your business in winter

While your staff may want to organize the closet with the brochures and business cards you have saved up, you should make sure they prioritize supplies that are needed for everyday operations. Set up coffee machines, computers, and phone lines before organizing materials that employees use sparingly. This will ensure your business continues to run smoothly during the winter move and employees have everything they need to work.

 

Plans and their Execution

Moving during the winter can be problematic due to unforeseen complications. Talk to your landlord or new property owner ahead of time and ask for leeway on move-out and move-in days in case of severe weather. Be sure to listen to your moving company’s advice during travel as they have experience in moving large equipment, furniture, and electronics during the winter months. Also, create a plan B for the company and employees for unforeseen complications so your business is not taken off guard during the move.

 

Moving your business in the winter can have its own benefits such as choice moving day selections, but it brings complications as well. If you are moving your business to a new location during the winter season, have a plan in mind and entrust your relocation to your trained and experienced moving company. Your new office will be up and running in no time with a moving company dedicated to providing a speedy and safe relocation. Talk to the Quality Group today for a consultation on moving your business during the winter.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Benefits of Hiring a Commercial Real Estate Agent

Posted on November 15, 2016 by - Commercial Relocation

Benefits of hiring a commercial real estate agent

Deciding to buy or rent a piece of commercial property is a big step for your company’s future. You’ll need to make sure you choose the right property for your business and that you’re getting the best deal when it comes to pricing. Having a professional commercial real estate agent can help you navigate through buying or renting property for your business. There are several positive benefits in hiring a commercial real estate agent when making this important company decision.

Hiring a Commercial Real Estate Agent is Beneficial for a Move

Time Dedication

As a business owner, you have limited time to spend on matters outside of business operations. Having to spend your free time sifting through listings of potential company buildings is probably not the best use of your limited time. Instead, a commercial real estate agent can provide this service for you and show you only the best options for your company’s needs. This will save you time by allowing someone who specializes in finding exactly what you need to do so on a daily basis until the need is met.

Commercial real estate agents take approved classes by the Louisiana Real Estate CommisionIndustry Knowledge

Real estate agents know their industry inside and out. Not only do they take classes approved by the Louisiana Real Estate Commission, but are also licensed and affiliated with a real estate broker. On top of that, they keep up with the current market and news of the area. That means they’ll know the area where you’ll be looking, the prices of the properties selling in that area or comparable building prices, and what is available on the market. Real estate agents also know many industry-specific resources to check when looking for property for a client.

City Zoning Familiarity 

Your business is unique but unfortunately, the city confines your business into one of several coding zones when you are dealing with property. Your real estate agent will know each property’s zone and about the paperwork that comes with the building zone. You won’t end up with a piece of property you can’t use for your business when you hire a commercial real estate agent who makes a point of knowing city zoning codes.

Negotiation ExpertiseCommercial real estate agents can negotiate property prices

Commercial real estate agents are professionals who know the workings of negotiations when dealing with property. They know the hidden clauses and can sift through the entire document, which can be several stacks of paper tall. Agents can also fight for your case in negotiations, pointing out problems that need to be addressed or that aren’t in your favor. Your agent can negotiate for you in a professional manner that will give you full advantage of the situation.

Professionals Suggestions

Commercial real estate agents can also suggest other professionals you’ll need for the process of buying property. Due to commercial property not having the same consumer protection laws as residential property, having suggestions for people who can help you will be useful. Your real estate agent can save you some potential problems and money by providing suggestions for other professionals that will help provide due diligence on the property. Proposals will be made for those who can perform title checks, environmental hazards investigations, property line identification, and more.

Hiring a commercial real estate agent when you are searching for business property can help your moving experience go smoothly. With the knowledge they possess, the time they can dedicate, and the familiarity they have with the city and other professionals, they will steer you in the right direction and help you find the perfect property for your company.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Post-Move Checklist for Your Company

Posted on November 1, 2016 by - Commercial Relocation

Post-Move Checklist

Moving to a new office can be a positive sign that your business is growing. All the time spent planning and preparing for the move can be overwhelming but moving to a new location where your company can continue to grow and thrive makes it all worth it in the end. Even after the move is complete, there are still many things to do, especially the couple days directly following the relocation. Make sure you have everything covered for your business with this moving checklist so everything runs smoothly after the move.

Follow this Post-Move Checklist to Avoid Future Problems with Clients and Associates

Distribute Employee Packets

Making sure your employees can access the new office should be at the top of your moving list. Distribute the moving packets to your employees the day of the move with their new passcodes, keycards, desk locations, and parking spots so they have easy access on the first day.

Check Equipment

Directly following a move, assign the task of checking all equipment to your IT department. Include all electronics in the check such as computers, printers, phones, projectors, and any other specialty equipment to guarantee that it is working properly. You don’t want to have a client in your office a week after the move and have a technical malfunction occur in the middle of the meeting.

Remove Unnecessary Furniture and Equipment

After the office is arranged for optimal efficiency, you can arrange to have any excess furniture and equipment removed, including furniture from your previous office that doesn’t work with the new furniture. To avoid having any unneeded equipment, you can store, donate, sell, or throw away any excess. You’ll want to do this relatively soon after you move so the office is not crowded and uncomfortable.

Update MaterialsUpdate website information after your move

Double-checking all business materials with the company’s contact information is one of the most important assignments to perform after a move. Do not leave any platform untouched because you don’t want to confuse your clients or customers. Change the contact information on your website and social media accounts, print new brochures and fliers, and reorder all your business cards for consistency.

Know the Area

Mapping out the new area will be critical when making appointments with associates and clients. Knowing traffic conditions, back roads, and transit options will be the difference in being on time for a meeting and not. You can also get a list of appropriate business lunch locations and their busy hours for future reference.

Contact Associates and Clients

Send out a reminder to all your clients and associates about your new location within a few days of the company’s move to prevent future confusion. Contact your clients, the cleaning company, your delivery company, and the USPS to confirm they have your new address so meetings, services, and deliveries still happen and arrive on time.

File any Complaints

Once everything is unpacked and assessed you’ll need to file any complaints and insurance claims with the moving company if any equipment was damaged. If you notice something damaged, it is important to address it immediately to ensure accurate reports and claims.

Leave a Review

Leaving a review of the moving company can wait until a few days after the move but should be done before the week is out. This is another place you can express your concerns and questions with the service and even help others make a decision about the company if you had a good experience.

Post Move Checklist PDF Printout

After the move into the new office, you may be tempted to relax or get back to your normal routine as soon as possible. To avoid problems in the future however, you should keep everything in order, tell everyone associated with your company where you are, and update all materials. Run through this checklist after your relocation to ensure your business runs smoothly going forward.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Business Evaluation Opportunities During a Move

Posted on August 2, 2016 by - Commercial Relocation

1_01-QG_EvaluationOpportunites

Moving your company to a new location opens your business to many opportunities. Starting your business anew in a different location allows you to take a step back and evaluate your business. You can check to see if your equipment, furniture, and technology are up to par with the new location and mindset you have. Perhaps you even want to evaluate the processes of your business and determine whether there is a better way to go about completing tasks. A company’s relocation time is the perfect time to challenge the routine it has fallen into and bring it up to date with the rest of the world. You have the reason and the mindset to take on innovative items and ideas that will give your company new life.

Opportunities During a Move for Your Business

Design your office to capitilize on a opportunity during a move.  Furniture

The desks, computer chairs, and guest chairs may be a perfect fit for your current office, but have you considered how they will fit in the new place? The design of your new office may not suit the same design as your previous office. The new work environment may lend itself to a modern or industrial style rather than a contemporary style. Having a well-designed office will make an impression on clients and relay to them a new level of professionalism. Aside from aesthetics, your current furniture may literally not be the best fit for your new office. Spatial and functional office layouts make a huge difference in workflow. If employees have large desks and they will be moving into a narrower working environment, it may be best to order desks that will be more suited to the smaller space. Seizing the opportunity to better your work atmosphere and functionality during a move will save you and your employees many headaches in the future.

Equipment

The technological equipment you have in your office plays an important role in the management of the business. You may not even notice how much you rely upon it however, maintaining functional office equipment is a must. Do your employees constantly have to fix the printer, shredder, or coffee machine? It may seem like a minor inconvenience but that time spent fixing problematic machines adds up and frustrates your workforce. An office move is a great time to pitch out the old machines that are hindering you and your employees and acquire new equipment that will support the work you all do.

Seize the opportunity during a move to update technology. Technology

Not many businesses think about the back-end technology that safeguards the entire company. It’s understandable because it’s not a tangible item that you interact with daily but it is still important for the company to maintain. Computers, off-site servers, digital security programs, and digital system backups are all requirements for a company. Computers that are not updated can be a risk to company confidentiality, and systems that are not backed-up and stored elsewhere can mean complete shutdown for the company. A move is the perfect time to make sure all are up-to-date and secured safely in case the unexpected happens.

Processes

When one change happens another is bound to follow. You are already in the mindset to accept change with the move so it may be time to take a huge step back and evaluate how things are running in the business. With a new office, you have the opportunity to implement new processes that increases efficiency, balance workload, or just makes more sense. A new place with a new way to accomplish work can give new life to your business.

A business’ relocation can be exactly what the business needs for continued progress. While business owners tend to set these factors aside because there are more pressing matters, the fact remains they are important and an integral part of the functioning of a company. During your move, evaluate your business and find aspects of the company that can be improved and seize the opportunity.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Supporting Employees During an Office Move

Posted on July 26, 2016 by - Moving Preparation

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Support Your Employees During a Move

Relocating your company to a new location involves meticulous planning and significant preparation. You have many aspects to consider including the furniture, equipment, and daily essentials. While the item logistics for your move are extremely important for your business, there is another aspect that is a vital part of your business you’ll need to address too. Your employees will need a different kind of support for the move than your business items. For your employees, the move is new and unknown. Supporting them during the change is key to keeping your business running smoothly.

How Moving Impacts Employees

A few days of interrupted work due to the move will not heavily affect your employees work life. An employee can generally recover their work routine easily after an office move because it is not a permanent disruption. While their work life will not be heavily affected by the move, their personal life is another matter. Whether it is an international move or a local move, routines will change because of the relocation. Commutes, daycare pick-up times, and morning routines can all be affected by an office relocation. Your employees will need to adjust to the relocation and have time to plan how they will accommodate the change.

Revealing the Relocation NewsSupport your employees during a move by answering questions.

The initial reveal of the move will likely come as a shock to your employees. While you and your management team may have been excited for the change, you’ve already had time to adjust. Your employees will feel differently and will need time to understand what this means for them. Tell them face-to-face and be ready to answer any questions they may have about the move. You’ll want to tell them as early as you can so they can start their own preparations and begin to plan for themselves and their family. The more time they have to plan the better prepared they will be for the new office.

Support your employees during a move by offering some assistance. Supporting Your Employees During the Move

Supporting your employees during a move will help them adjust to the new location quicker because they will have one less thing to worry about. Whether you help them plan their new commute or provide a moving care package that pays for their relocation, providing some kind of assistance will relieve a little of their stress. Showing that you are aware of the challenges facing your employees and are putting forth effort to help them through it will go a long way. Whatever assistance you decide to provide to your employees, decide in the planning stages and let them know when you announce the move.

Your employees are a valuable part of your business. Supporting your dedicated workers in the relocation will help you retain happy and hard-working employees. The extra support will also relieve their stress and allow them to stay focused on the job at hand. An office move can be a great new experience for everyone involved with the proper support for and from your employees.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

4 Organizing Tips to Easy Office Relocation

Posted on June 14, 2016 by - Moving Preparation

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Preparing for an office move can be stressful for the whole office. It is disruptive of the work flow and nerve-racking to all employees involved. Successful organization before your move however, can lead to a seamless and easy office relocation and as well as stress-free unpacking.

Have an Easy Office Relocation with these 4 Organizing Tips

1. Label EverythingLabel personal items for an easy office relocation.

While your moving company will move all of the big equipment and furniture, ensuring correct installation and relocation of these items, you and your employees will need to take care of the small and personal items. Labeling your small and personal items will ensure your equipment is relocated correctly and lead to a smoother move as well as an effortless unpacking process. Labeled files will end up in the correct filing cabinet while kitchen supplies will make it into the kitchen area instead of the lobby.

Use color coded labels for even more organization.

 

2. Use ChecklistsChecklists help you ensure all aspects of moving are covered.

When getting ready for the move, use checklists to ensure that every aspect of packing is covered and all items are organized before the movers arrive. Your list might include checking in with every employee and confirming they are prepared for the move or completing a walk through of the communal areas to verify that all is packed. You could also have a general inventory list to confirm that everything is accounted for in each area of the office.

 

3. Delegate TasksPut one person in charge of a specific task to ensure things get done.

Who packed the kitchen supplies? Where are the communal office supplies? To avoid these questions, delegate communal space packing to certain employees to guarantee all communal packing is complete before the big move. Delegating tasks will also ensure that nothing is left behind. Putting one person in charge of a specific area will provide your employees with a sense of responsibility and give you a point person to talk to if an area is left unpacked.

 

4. Assign New OfficesFor an easy office relocation, assign new offices before you get there.

Before the move, give your employees their new office numbers or cubical locations. Provide them with a layout of the new office space so they can familiarize themselves with the arrangement. Have them label their personal office boxes with their new office numbers or names. This can help prevent an office scramble after the move.

At Quality Group, we can help you plan your layout and optimize it for workflow efficiency and assist you in office assignments. Having a third party assign offices can lead to fewer arguments between employees fighting for the “best” office space.

Moving an office is stressful enough, but taking a little time before the relocation to organize yourself and your employees can lead to a harmonious and easy office relocation. Use these tips to ensure that packing and unpacking your office goes smoothly.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Writing Your Business Relocation Letter

Posted on May 24, 2016 by - Moving Preparation

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Informing those who interact with you on a daily basis about an upcoming move is an essential part of keeping your business running normally. Your clients, vendors, partners, and mail deliverers need to know your new location if they are going to continue to interact with the business in an efficient manner. A well-written and timely business relocation letter will help everyone associated with your company accept your transition to a new location.

Business Relocation Letters Notify Your Associates of Your Move in a Timely Manner

Start preparing your business relocation letter two months outPrepare

Giving enough time for everyone to get used to your move is an important part of moving. You’ll want to start preparing to send out the letter two months prior to your move date in order to get everything assembled. Start preparing the letter as soon as you know the move date.

Construct the Mailing List

Chances are your list of contacts is extensive. The first step in sending out your business relocation letter is sifting through all your contacts to determine who needs a notification of your move and who does not. For example, a client you haven’t interacted with in five years may not be your first recipient, however, this does create an opportunity to reach out to that client and update them on your services or how your business has changed. The client who you see every quarter however, should be made aware of your business relocation as soon as you’re ready to send them out.

Write Your Letter

There are several aspects you’ll need to include when writing your relocation letter. All of your contact information including mailing addresses, phone numbers, email, and social media profiles needs to be included on your letter so recipients can contact you with any questions or concerns. If your contact information is changing, put both forms in your letter and the dates when that contact information will be valid.

Follow this format for your letter:

All contact information

Greeting

Introduction paragraph

o   The announcement of the move and the date when the new office will be open.

Secondary paragraph

o   Explanation of the move. This can include why you are moving, any service changes that will be a result of the move, and what they can expect for the future.

Current and future contact information with effective dates

Closing paragraph

o   This is a positive message about the move and a thank you to the recipients for their understanding and support. It also includes directions for contacting you with concerns.

Closing and signature

Send your business relocation letter through the mail, email, and post it social mediaSend the Letter

Printing and sending the letter to your recipients is the last step in completing your business relocation letter. You’ll need to print out the copies either in-house or get a print shop to print them for you, along with the envelopes. Once mailed, follow through by sending the letter in email form as well as posting it to your social media pages to ensure everyone sees the update. Getting the letter to clients through multiple channels will ensure your message is received. Send out your notification of the move through mail, email, and social media posts at least one month before the move date. You can also send out reminders or countdown letters and emails reminding everyone of the move as it draws closer. Giving a month’s time will allow people to make necessary adjustments or ask questions about the move.

An organized business relocation letter can do wonders for your clients, vendors, and associates when you are moving to a new location. Simply giving them formal notification can prevent confusion and awkward phone calls about your location. A business relocation letter and proper follow through plan will help everyone take your company’s move in stride.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.