Tagged: commercial relocation

5 Reasons to Buy New Office Furniture When Moving

Posted on June 13, 2017 by - Commercial Relocation, Moving Preparation, Office Furniture

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Buying New Office Furniture for Your New Office can be the Best Option for You

Moving to a new building, whether it is up-sizing or downsizing, can be tough for any business. Will the furniture fit in the new space? Is the furniture even suited for the new space? Today, we’ll be giving you five reasons why selling old furniture and buying new office furniture may be the right, and easy, choice for your company.

 

1. Buy New Office Furniture to Fit In a New Space Searching online to find new office furniture

One of the most obvious reasons to buy new furniture is to avoid the risk of your current furniture not fitting in your new space’s floor-plan. When you purchased your current furniture, you may have had your old office space in mind. Your new location may be smaller or larger than your previous space, and the old furniture just may not fit.

If you buy new furniture for the office you’re moving into though, you have the ability to shape your purchase to your new space. Rather than fitting a large desk into a small room, simply sell the old desk and trade it in for a smaller desk that is better suited for the space.

 

2. Buy New Office Furniture to Fit a New Aesthetic

Just as square footage matters, appearance is also a big deal in a new office. Your furniture needs to match your space’s aesthetic to create a more pleasant atmosphere for both you and your employees. To make sure you create a pleasant atmosphere with appropriate furniture, consider other aspects of your new area outside of the floor plan.

How much natural lighting does the new space have? If the natural lighting differs from your previous space’s lighting, your furniture may change the look of the office entirely.

The color of the walls could clash with your older furniture as well. For instance, dark furniture may clash with a dark color on the walls or make the room feel gloomy. Many problems can be easily avoided by starting with a blank slate and buying new furniture, specific to the new space.

 

3. New Furniture Will Last Longer

Your old furniture may be ready for an update and moving may give you the perfect opportunity to upgrade. Rather than furnishing your new space with older furniture, simply replace it instead. Newer furniture will age with the new building not having the same wear-and-tear as the old furniture. A change in scenery can also be a valuable investment in your employees’ happiness and productivity.

 

4. Allows for Evaluation of What Is and Is Not Necessary

Board room with new office furnitureOver years of being in the same space, offices can get cluttered. You may have gotten a new desk that was a steal at the time but subtracts from the limited space you have available. Think of selling your office furniture as spring cleaning. Selling gives you a chance to consider what is really necessary to your space and what is not.

When having a chance to buy everything again, you may realize that the three plastic filing cabinets you bought last year may be too much. Instead, you may decide to downsize to one or none at all. Moving allows for reevaluation, which can be the best thing for a new space.

 

5. Ultimately, It Is Easier To Sell or Donate

Convenience is another reason to buy new furniture rather than moving old furniture. Rather than focusing on the hassle of packing old furniture, sell it instead. As moving is a stressful time, selling previous furniture can simply make it easier on you.

At The Quality Group, we want to make your job easier by doing our job. Connecting with the industry’s best, we coordinate your move by teaming up with office furniture planners when you want new furniture for your office. We even set up your new space for what’s best for your business. Moving is exciting and stress-free when you have the right help from your movers and furniture suppliers.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Storage Units for Moving Offices

Posted on December 20, 2016 by - Commercial Relocation, Moving Preparation

Storage Units

When getting ready to move your business to a new location, it’s important to research storage units to find one that works best for your company, how to pack effectively, and what items should be insured.

Storage Units and You: Finding the Best Options for Moving Your Business

There different types of storage unitsStorage Units:

Deciding what type of storage unit is best for your move comes down to what type of items you’ll be storing. Consider the pros and cons of indoor versus outdoor storage units:

If you will be storing valuable items, personal possessions, furniture, or anything that you’d like to have maximum protection for, an indoor storage unit will be your best option. This type of unit is perfect for protecting your items from water damage, rust, and light.

Keep in mind that temperature controlled does not mean humidity controlled.If you will be storing artwork, antiques, or other collectibles, it’s best to consider special humidity-protected storage options for those items.Most moving and storage companies partner with third-party vendors, who can ensure your items, especially collectibles, are stored in a proper environment. Discuss your options with the moving company and be aware of any special requests or accommodations that need to be made.

If you need to store vehicles, heavy equipment, machinery, or other bulky items, an outdoor storage unit will do the job. Generally, this is the less expensive option and is better suited for larger items that do not require an indoor setting or temperature-controlled protection. If affordability is your primary concern, an outdoor storage unit may be the right option for you.

Packing Effectively:

To eliminate unwanted moisture that could lead to mold while in outside storage, wipe down the inside of machines that hold water with baking soda. Also, avoid using cardboard boxes for long-term storage unless it is inside a temperature-controlled unit. Cardboard is susceptible to humidity and could also attract unwanted pests to your belongings. Generally, the best storage containers are plastic boxes or totes with tightly secured lids.

When storing items in a unit for long-term storage, will you need to have access to any of those items while they are in storage? If you think you will need to retrieve items from the storage unit, store those items last or consider self-storage.

Moving heavy and cumbersome appliances will sometimes require third-party assistance from experts. It is important to hire a professional to remove any appliances that require disconnecting hoses and sealing gas valves to prevent leaking. For example, refrigerators and dishwashers require emptying water and draining lines and can cause damage to floors during the removal process if not done properly.

As a general rule of thumb, the less you have to pack, the less stress you are likely to endure. Because costs are based on the amount of equipment you have, the best time to organize and decide what items to keep and what items are no longer needed is before the moving truck pulls up.

Get insurance for your moveGetting Insurance:

When considering what items to insure in your storage units, consider the most valuable and irreplaceable items. Any valuables that will be transported or stored for long periods of time stand the possibility of damage and/or devalue. Because there are generally many levels of protection to choose from, it’s best to research all of your options and pick the insurance plan that works for your business. Try to pick an insurance plan that will provide reimbursement if your items are damaged in transportation or storage.

Before the big move, do your research on insuring your equipment, determine the type of storage unit you’ll need, and use these tips to pack effectively so your move will go smoothly and efficiently.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Business Evaluation Opportunities During a Move

Posted on August 2, 2016 by - Commercial Relocation

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Moving your company to a new location opens your business to many opportunities. Starting your business anew in a different location allows you to take a step back and evaluate your business. You can check to see if your equipment, furniture, and technology are up to par with the new location and mindset you have. Perhaps you even want to evaluate the processes of your business and determine whether there is a better way to go about completing tasks. A company’s relocation time is the perfect time to challenge the routine it has fallen into and bring it up to date with the rest of the world. You have the reason and the mindset to take on innovative items and ideas that will give your company new life.

Opportunities During a Move for Your Business

Design your office to capitilize on a opportunity during a move.  Furniture

The desks, computer chairs, and guest chairs may be a perfect fit for your current office, but have you considered how they will fit in the new place? The design of your new office may not suit the same design as your previous office. The new work environment may lend itself to a modern or industrial style rather than a contemporary style. Having a well-designed office will make an impression on clients and relay to them a new level of professionalism. Aside from aesthetics, your current furniture may literally not be the best fit for your new office. Spatial and functional office layouts make a huge difference in workflow. If employees have large desks and they will be moving into a narrower working environment, it may be best to order desks that will be more suited to the smaller space. Seizing the opportunity to better your work atmosphere and functionality during a move will save you and your employees many headaches in the future.

Equipment

The technological equipment you have in your office plays an important role in the management of the business. You may not even notice how much you rely upon it however, maintaining functional office equipment is a must. Do your employees constantly have to fix the printer, shredder, or coffee machine? It may seem like a minor inconvenience but that time spent fixing problematic machines adds up and frustrates your workforce. An office move is a great time to pitch out the old machines that are hindering you and your employees and acquire new equipment that will support the work you all do.

Seize the opportunity during a move to update technology. Technology

Not many businesses think about the back-end technology that safeguards the entire company. It’s understandable because it’s not a tangible item that you interact with daily but it is still important for the company to maintain. Computers, off-site servers, digital security programs, and digital system backups are all requirements for a company. Computers that are not updated can be a risk to company confidentiality, and systems that are not backed-up and stored elsewhere can mean complete shutdown for the company. A move is the perfect time to make sure all are up-to-date and secured safely in case the unexpected happens.

Processes

When one change happens another is bound to follow. You are already in the mindset to accept change with the move so it may be time to take a huge step back and evaluate how things are running in the business. With a new office, you have the opportunity to implement new processes that increases efficiency, balance workload, or just makes more sense. A new place with a new way to accomplish work can give new life to your business.

A business’ relocation can be exactly what the business needs for continued progress. While business owners tend to set these factors aside because there are more pressing matters, the fact remains they are important and an integral part of the functioning of a company. During your move, evaluate your business and find aspects of the company that can be improved and seize the opportunity.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Summer Moving Advice from the Professionals

Posted on July 19, 2016 by - Commercial Relocation

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Tips for A Summer Move

Summer can be a slow time for your company so you might be planning to make it your relocation season. Moving in the summer however, brings its own challenges. While it may be your slow season, the moving season is in full swing and the hot weather can be more of a hinder than a help. We’ve compiled some moving advice to help you maneuver through a summer move so your relocation is smooth and worry-free.

Keeping Cool During Your Summer MoveDuring your summer move, have water available.

One of the main challenges you’ll face during a summer move is staying cool. When you and your employees transport your personal desk items into the new office from the old office be sure both places are ready for you. Make sure the air conditioning is on and running in both offices so you and your employees can stay cool. Also, have water available at both locations. People can become dehydrated quickly during the summer so provide water to everyone involved in the move.

You can also have a casual dress day so your employees can wear cooler outfits to stay comfortable during the move.

Prioritizing During Your Summer Move

Having access to the essentials in the new office will be a priority for you and your employees. The last thing you want is to get to the new office the day after moving and not be able to make some much-needed coffee. The items that you use daily should be packed and marked in specific boxes so you can access them quickly after getting to the new office.

Packing for Your Summer MoveDuring a summer move, pack your electronics last.

It is likely you have many small electronic items in your office. As you probably know, electronic devices and extreme heat do not mix. In order to prevent any malfunction in your electronic devices, be sure to pack them last, avoid letting them sit in a vehicle that is not air conditioned, and unpack them immediately after you get to the new office.

Planning for Your Summer Move

As mentioned before, the summer is a busy time for moving companies. Many businesses take the summer season to relocate since it is their slow season, which results in moving companies booking up quickly. If you are planning to relocate your business during this time as well, we suggest planning ahead and scheduling your move day with the moving company well in advance.

Relaxing After Your Summer Move

After everyone has made it to the new office with all of their desk items, giving them a chance to set everything up will go a long way. You should also give yourself and your employees a chance to celebrate the relocation. Spend the rest of the move day enjoying the new place and getting a feel for how everything flows. Sending out for sandwiches and snacks will add to the festivities and help everyone feel relaxed in the new office and comfortable with the change.

A summer move can be a great chance for the company to relocate at a time that won’t interfere with business. Just remember that summer brings challenges when moving is in involved. With proper planning however, you and your employees can enjoy a smooth relocation that is stress free.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Your Moving Questions Answered

Posted on July 12, 2016 by - Commercial Relocation, Moving Preparation

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Business Relocation Questions Answered

Moving is a taxing time that demands a lot of time and effort. You have many moving parts to coordinate and questions arise about how things should be handled for the relocation. Your moving company probably handles a lot of the process so we’ve compiled a list of questions about the moving process that a lot of business owners have for moving companies. Find out what you need to know so you can coordinate your relocation more effectively.

 

  1. How Do I Get a Price Estimate?Call your movers for a business relocation estimate.

Receiving a price estimate from your local movers should be a simple phone call away. Moving companies vary in how they give estimates but with The Quality Group, we come to your business to do a free move consultation. The consultation includes everything from how we pack up your computer equipment to how many elevator trips it will take to move you out of the building. No matter the method, a moving company will give you a fairly accurate estimate of your move, whether in person or over the phone.

 

  1. When Should I Call to Schedule my Move?

Generally, the earlier moving companies know about the move, the better options you have. Planning your move in advance allows you to pick your ideal moving date instead of having to work around a booked schedule. Moving companies try their hardest to accommodate clients and schedule something on short notice but it doesn’t always work out optimally. Get an easier experience by booking your move as soon as you know you’re relocating.

 

  1. What Services Can You Provide for the Move?Business relocation companies offer a wide array of services

Different moving companies can provide a varying range of services. At The Quality Group, we are a comprehensive moving company and provide all the services you need for a move, from the move planning to the furniture installation in the new office. Contact your moving company to understand what services they can provide for you and which ones you’ll have to take care of by yourself.

 

  1. How do You Protect My Items?

Professional moving companies take the safety of your items seriously. They pack your items in protective wrapping, place them in cardboard boxes, or put them in plastic tubs, and secure them safely on the truck. On top of handling your items with care, moving companies have the extra precaution of insurance just in case something breaks. At The Quality Group, we are bonded, licensed, and insured for both our protection and yours.

 

  1. Do You Specialize in Moving Businesses?

Moving companies can be flexible in the types of moves they conduct however, every company is not created equal. A moving company that specializes in relocating businesses, like The Quality Group, knows how to handle business equipment. All your technical and specialty equipment can be managed with the resources commercial movers have that residential movers may not. Depending on your office, and how much equipment you have, hiring a dedicated commercial mover may be your safest option.

Having a basis on what your moving company can provide is the key to a successful relocation. At The Quality Group, we make every effort to accommodate our client’s needs so you can have a stress-free move. Contact your moving company today to find out whether they are a good fit for your business relocation.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Is Plastic or Cardboard Better for Your Move?

Posted on June 28, 2016 by - Commercial Relocation

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Moving companies all have different ways of relocating businesses, whether it’s the way they load the trucks or the packaging they use to pack up your items. One distinction you’ll discover between moving companies is what type of packaging containers they use to box your items. While some moving companies use cardboard boxes, others use plastic tubs. Moving companies will defend their choice in packing supplies, but what is best for your company, cardboard boxes or plastic tubs

Is Plastic or Cardboard Better for Your Move?

Plastic containers are sturdier during a move. The Benefits of Your Moving Company Using Plastic Tubs

 

  • Reusable

Plastic tubs reduce waste because they can be reused multiple times. Moving companies that use plastic tubs for relocating businesses effectively reuse the tubs for many business moves. When the tubs finally break, they are often recyclable.

 

  • Sturdy

Plastic tubs are made of some extremely tough plastic. As a result, your items are more securely packed into a sturdier container and are better protected when bumping along down the road. In addition to extra protection for your items, plastic tubs are sturdier on the bottom as well. This means you don’t have to worry about your heavier items falling through the bottom.

 

  • Water Proof

Sometimes, there is no getting around rain during a move. Plastic packing tubs are exceptionally water resistant and will keep your items dry even during a rainy moving day. Also, water will not seep through the bottom and soak your invaluable paper related items.

 

The Benefits of Your Moving Company Using Cardboard Boxes

 

Cardboard boxes are inexpensive for a move.

  • Recyclable

Cardboard boxes are highly recyclable and can be disposed of relatively easily in any recycling bin. There is no need to divide your cardboard boxes when recycling and it is easy to manage thanks to its flexibility.

 

  • Inexpensive

Cardboard boxes are relatively cheap and can be found in just about any home improvement or office supply store. With cardboard boxes, you will never have to worry about a large extra cost if you are planning on supplying your own packing containers.

 

  • Different Sizes

Cardboard boxes come in an astounding amount of sizes and dimensions. Whether you need skinny tall boxes or large squat boxes, chances are you’ll be able to find the size you need. No matter what item you need to pack, there is likely a cardboard box that will fit it perfectly.

Finding a company that uses your preferred packing containers should not be too difficult. Companies will often take requests as well, although there may be an extra fee depending on the contract.

At the Quality Group we choose to use plastic containers because they combine the best protection for your belongings with the advantage that they are recyclable when they finally do break.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Documents During a Corporate Move

Posted on June 21, 2016 by - Moving Preparation

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Businesses tend to collect a lot of paperwork over the years. Many businesses allow documents to stack up over time without realizing how much paperwork is actually collecting in their file cabinets. While it is important to keep many documents for your own records or to meet standards set forth by laws, it is a good idea to clean records out every once in a while to avoid a paper overload. Moving your company to a new location presents the perfect opportunity to do some paperwork “spring cleaning” for your business.

Find Out How and Why You Should Dispose of Documents During a Corporate Move

During a corporate move clean out your file cabinetsWhy Should I Dispose of Documents During a Corporate Move?

The most obvious reason to get rid of documents you no longer need during a corporate move is that it will save space in your already packed file cabinets. Disposing of unneeded documents will make room for new forms you’ll be collecting in the future.

Another reason to get rid of unnecessary documents is that they could lead to information liabilities. Old documents that no longer pertain to your company could still hold confidential information. If this information gets into the wrong hands it could lead to legal problems and damage your company’s reputation. Getting rid of old documents can help stave off future problems for you and the company.

How Should I Dispose of Documents Before a Corporate Move?

Sensitive documents should be disposed of properly to remove any risk of leaked information. While you may have a document shredder at your office, it might not be sufficient enough to get the job done correctly. Paper shredders that only shred documents into long strips still run the risk of leaking information. It is quite easy to piece the strips back together again. You’ll want to either invest in a crosscut shredder or hire a company to shred your documents for you.

During a corporate move shred your documentsWhat Documents Should I Shred During a Corporate Move?

Keeping essential documents is extremely important for a company. Keeping records of items you haven’t had anything to do with in five years however, may not be the best use of your cabinet space. If you are still worried about shredding the older documents, you can hire a company to help you with record organization and retention.

Moving old, non-essential documents to your new location will just make it cluttered. Removing those documents before your relocation will help you be better organized from the start. Take the time to sort your documents and dispose of any you no longer need and enjoy a smoother relocation process.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Moving Your Business in the Rain

Posted on May 10, 2016 by - Commercial Relocation

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Rain is unavoidable and unfortunately, despite the meteorologist’s best efforts, it is not always predictable. Even when you watch the weather faithfully and schedule your move for a bright and sunny day, it can turn out to be grey and rainy. Moving in the rain may seem trickier than moving on a fair day and you may be tempted to reschedule. After all, you can’t have damage occur to your floors, furniture, and equipment. We at The Quality Group understand your concerns, which is why when the weather decides to take a downward turn we ramp up our efforts.

We never want you to have to reschedule your move because we know you’re on a tight schedule. The Quality Group will move you into your new place on time despite any rain and we’ll make sure your property is well protected.

1_01-QualityGroup-Blog-MovingInRain_protectionProtecting the Floors

When your company ends up moving in the rain we take steps to ensure your floors are well protected from the water that will undoubtedly be tracked into the office. We protect your floors with a sturdy layer of floor protection. Where ever we need to walk in order to load up your equipment we’ll lay down the layer of floor protection so your floors stay in great condition. We will also put some protection outside the doors that will capture and knock off any excess debris we pickup so it doesn’t get tracked into your office.You don’t have to worry about water and mud damaging your floors when moving with The Quality Group.

Shielding Your Furniture

Another concern of yours during a move in the rain may be your furniture and equipment getting wet. When we move your property from your old building to the truck and then into your new office you might think it’s the perfect opportunity for your property to become sodden with extra moisture. We address that concern by shielding your furniture and equipment with a thorough layering of waterproof plastic. We wrap all your furniture and equipment with the waterproof plastic so your equipment stays safe and dry.

Safe Driving

Safety is always a concern when the roads are slippery due to rain. The Quality Group knows that poor weather conditions could jeopardize your move if not properly prepared for the rain. We counter poor weather with extreme caution, professional drivers, and highly maintained moving trucks. We take extra care when driving in rain and we maintain all safety precautions for driving in inclement weather to ensure your move is successful. We also take the time to check that our trucks are in top condition before every move and double check tire traction. You’ll have one less thing to worry about during a move in the rain with The Quality Group.

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With rain comes the possibility of tracking water and mud into your space. While we lay down two layers of floor protection to safeguard your flooring, sometimes that stray drop of water or mud finds its way to an unprotected area. This can be a major concern, as you don’t want your old or new office floors dirtied and wet. If that becomes the case when moving in the rain, rest assured that The Quality Group cleans up after moving your items. You won’t have to worry that your office will be dirty after we finish moving you.

In addition, our special process provides an extra precaution to ensure water and mud won’t be tracked into your office. When we pack your items they never touch the ground and we don’t stack items on top each other when moving your office. Your items stay on the dolly the entire time when being loaded and unloaded. There is no opportunity for mud, asphalt, or dirt to attach itself to the bottom of your property when moving. This is just one more way The Quality Group prevents your move in the rain from causing you extra work.

Moving in the rain might sound like your worst nightmare but The Quality Group takes extra measures during bad weather to ensure your move runs as smoothly as if the weather was sunny. Rain or shine, we do whatever it takes to move you into your new office on time.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

HR Communication During a Company Move

Posted on April 19, 2016 by - Commercial Relocation, Moving Preparation

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HR Can Be a Positive Influence on a Company During a Move.

As the HR manager, during a move your focus is on the staff. Giving them the right information for the move and making sure they maintain a positive mindset is where your efforts will go. Check out these tips to be an effective HR manager during your company’s move and ease the staff’s minds into the new office.

Know Why You are Moving

The initial news of the move will be shocking to your staff. Some of the employees may be anxious and some will be excited. Knowing why you are you moving and being able to illustrate this when people come to ask will be key. Conveying the vision behind the move will help ease minds.

Offer Support Channels

Be a part of the planning and communication from the start so you know what is going on and when it will be happening. Knowing each step of the plan will allow you to answer any questions that come your way from confused staff. Be sure to give staff multiple channels to voice their concerns and questions, whether it’s through social media, email, an online forum, or in person.

Map out the new office as part of your HR tasks. Map it Out

Providing maps to staff and clients will be essential to avoiding frustration after the move. Let them know visually and directionally where the new office is and how they can get there. Providing a map of the new office’s layout will also be helpful for staff.

Train Staff

New equipment may come with the new office and may require training to ensure proper use. Schedule out some training time for the new equipment.

Stay Positive

Rumors and bitter feelings may be swirling around the office due to the upcoming change. Staying positive with the vision of the new location and what it means will help dispel negativity. Keep staff updated on news so misinformation is not spread and the move is successful.

As the HR manager, you should plan a celebration after the move. Celebrate

Moving your office to a new location can be stressful so remember to celebrate after the successful move. Celebrating will get your office started with a positive attitude and help people get used to the new place.

Ask for Feedback

Including staff in the move so they know their opinion matters to the company is important. Get feedback from them after the move on what can make the new office more comfortable. In a new place, feeling comfortable can go a long way.

Communicating the right information during the move will benefit everyone and relieve loads of stress. As the HR manager, you can help be a positive influence during your company’s move into a new office.

 

Understanding an Office Lease

Posted on April 5, 2016 by - Commercial Relocation

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Know the Fundamentals of a Commercial Office Lease.

If you are shopping around for an office space, chances are you are serious about signing a lease. Whether you are a seasoned veteran and you have signed multiple commercial leases or this is your first office lease, it’s good to have a fundamental understanding of commercial office leases. Below you’ll find a few of the basics of an office lease that might concern you when negotiating. Addressing them early on will ensure you are left with no surprises when you sign.

Type of Lease

Knowing what type of lease you are signing is essential to renting an office space. Because there are various types of office leases, knowing which type you are dealing with will be helpful when budgeting. Below are a few types of leases you’ll come across when office hunting.

  1.  Full Service Lease – This type of lease is all-inclusive for you as the lessee. The landlord pays for all expenses including the taxes, insurance, utilities, and maintenance costs. This lease is easy to manage as the lessor because you’ll know exactly what you’ll pay each month.
  2. Triple Net Lease – This lease type is the most common and leaves the lesser to pay for the base rent, plus all of the property taxes, insurance, and maintenance costs. It requires more involvement and greater responsibility.

Business Restrictions

Commercial lease may restrict what type of business you can have at a certain location. Landlords or city ordinances may restrict the commercial property you want to lease to certain businesses. It’s important to know from the beginning if you can use the property for your type of business. Restrictions you may find include restrictions for restaurants, retail, and medical facilities.

Common Areas

For spaces you may be sharing with other tenants, you’ll want to find out what the commercial lease states about common area maintenance requirements. Knowing how much you’ll be charged for the upkeep of public spaces and what percentage you are responsible for when damages occur will help you to avoid any unforeseen costs.

Maintenance

The commercial lease will state who is responsible for maintenance. Once again, you’ll want to know what costs you are responsible for when repairs or improvements are needed. Will you be responsible for paying when the air conditioning unit fails? Also, do you want to be responsible for repairs or improvements so you know it will be completed in a timely manner? Negotiating the maintenance details in the commercial lease will improve your renting experience.

Signs

As a business, it’s important to label your company to clients and potential clients as part of your advertising. Although it may not seem like a big deal, being able to put a sign outside the building with your name on it is important to your business. Make sure you discuss this part of the commercial lease so you know about any restrictions on signage.

Commercial property leases are complex bindings between the lessor and lessee that will determine how positive of an experience you have while renting a space. Knowing some of the fundamentals of the lease will help you improve your office search and help you to know what you’ll want to negotiate for when you are ready to sign. Be sure to get a real estate lawyer for protection and full understanding of commercial leases. Always remember that commercial leases can be negotiated.