Tagged: move planning

Your Move Manager Makes Relocating Easy

Posted on June 27, 2017 by - Commercial Relocation, Facility Installation, Moving Preparation

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Relocate with a Moving Manager and Prevent Workflow Disruption

Relocating can be a very stressful time for any company, big or small. With the added time it takes to plan and execute a move, your business can be seriously disrupted. However, a move doesn’t have to take time away from you running your business as usual. With a skilled manager leading your move, you can do what’s best for you and your business.

 

What is a Move Manager?

move manager leading a corporate moveA move manager is similar to a project manager. They will coordinate your entire move and work with you every step of the way. Your manager will help you plan the time, date, and length of your move, and make sure every step goes according to your wants and needs. From day one, your move manager is there to help you.

Your move manager will assist you during the days leading up to your move and the day of the move to oversee the entire process and ensure the move is a positive experience. You can rely on your move manager to not only help you move, but also to coordinate with vendors. Communicating with vendors can ease any additional moving needs such needing new furniture or new technology for your company.

 

 Move Managers Analyze Your Business

To ensure an easy move, your relocation manager will analyze your business. Before your move, a manager will calculate every detail about the move. They will work with you to plan the best plan and walk you through every step so you know what will be happening.

By coordinating with you directly and listening to your business’s needs, a move manager will design a moving plan, customized specifically for you and your business. Your manager will know every detail about your move from how wide the door frames in your new location will be to how many elevator trips it will take to move your furniture. By building a moving plan based on you and your needs, your relocation will be smooth and seamless.

 

 Move Managers Work With You

Not only will your move manager plan out your move, they will also oversee it. Your manager will stay on site during your move to ensure everything goes according to plan. Rather than being thrown off by unexpected issues that sometimes accompany moves, your move manager will be prepared with a full set of resources in case of an emergency. The goal is to have your move stay on track, and your move manager ensures this happens.

 

A Stress-Free Move

move managers make it easy to focus on your businessMove managers take the stress off of you while moving. Rather than juggling work and planning a move, a manager makes sure you can focus on what is important. With a move manager, you won’t have to worry about the little details while moving. If you need new furniture in your new location, a relocation manager will coordinate the delivery and install with the vendors, so you can focus on keeping business operations going.

Moving can be put off for months if there is too much on your or your company’s plate. With a move manager, you don’t need to worry about straining your business.

At The Quality Group, we make sure our managers work with you every step of the way. Our hands-on approach to your relocation will not only help you move quickly, but efficiently as well. At Quality Group, we are here to help you.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Organizing a Company Move as a New Hire| 5 Steps to Plan a Move

Posted on April 25, 2017 by - Commercial Relocation, Moving Preparation

Hired to Organize a Company Move - 5 Steps to Plan a Company Move

As a relatively new hire, you are ready to help the company accomplish their day-to-day goals. You were surprised, however, to be asked to plan the business’ relocation to a new building. It’s a large task and the last thing you want to do is get something wrong. Begin your business move research here and find out how to plan a business relocation as a new hire in five easy steps.

 Plan an Impressively Organized Company Move as a New Hire with These 5 Steps

  1. Get the Moving Facts

Your first step in planning the company move is determining or getting access to the facts of the move. You’ll need to know the budget of the move, when the relocation needs to take place, and where it is the company is moving. The owner of the company or your supervisor should be able to supply you with this information, as you’ll need it to plan the move.

 

  1. Research Moving Companies

do researchOnce you have the facts of the move, you can begin researching moving companies that will meet your base criteria and can provide an organized relocation. You can also establish additional criteria that the moving company needs to meet in order to provide an easy move. Move planning and vendor coordination, or the planning of additional moving contributors, may be an additional requirement so that all moving aspects are organized and planned by experts. With their knowledge, commercial moving experts can ensure efficiency and reliability.

During this step, you should also research the reputation of the moving companies you are considering. Look at their website to see what services they offer and look at online reviews to know if people were satisfied with the company’s service.

 

  1. Planning the Move

Once you have researched the companies and chosen one for your business’s move, you’ll need to inform your supervisor of the plan and inform the chosen moving company about your current and new office. Let the moving company know what items are being moved from your current workspace and where the items are going in the new place.

Some moving companies such as The Quality Group offer a free consultation where they take note of all your equipment and furniture so that they know how to use their resources to better accommodate the business. If your supervisor is expecting to be present for the consultation, be sure to schedule it on a day when they are free. When the consultation is occurring, make sure to show the moving company all the items that will be included in the move so they can plan to work as efficiently as possible.

 

  1. Inform Employees

Once your supervisor has signed off on the moving plans and finalized dates and times, you’ll need to inform the rest of the company. You will need to make sure all employees know the specifics of the move and what their responsibilities will be. Having a meeting where people can ask questions will allow everyone to voice their concerns and get answers they need. Following up the meeting with reminder emails and information packets will ensure nothing is forgotten as the moving date draws closer.

 

  1. Inform Clients and Change the Company Address

Your final responsibility before supervising the actual move is informing company clients about the address change and also updating mailing materials. You can meet up with the email marketing team or request the email list from your inform clients and employeessupervisor and send out an informative email to all the company’s clients about the upcoming move. Updating social media, sending out letters, and sending out reminder emails will also help ensure clients know about the company move.

You will also need to update the company’s address on any company materials and advertising channels. Brochures, business cards, social media profiles, etc., will need to be changed to reflect the new address of the company. Update the mailing address with the post office as well to prevent confusion and mail mix-ups.

Being put in charge of a company move soon after being hired can be nerve-wracking, but you can successfully organize it by following these five simple steps. For easier and more organized commercial relocations, contact a moving company that provides moving consultations and planning. A commercial relocation company that offers a wide-variety of services will help you successfully plan a move and meet the expectations of your new supervisor.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Moving Your Business During Winter

Posted on December 6, 2016 by - Commercial Relocation

Moving in winter

Winter is usually a time for holiday parties, cold weather, and warm drinks. In the business world though, work carries on as usual and if a lease is up or expansion comes knocking you may have to relocate no matter the season. When moving during the winter you’ll need to consider a few more factors than if you were moving during a warmer month. For a seamless winter move keep the following factors in mind.

When Moving During the Winter You’ll Need to Consider Safety and Comfort.

 

Office Building TemperaturesKeep the heat on when moving during the winter

Both the office building you are leaving and the one you are relocating to will be prone to chilly temperatures during winter as movers come in and out of the buildings. While you may want to save on the electric bill, you should consider keeping the heat on in both places during moving day. Not only will the movers and your employees appreciate moving furniture, equipment, and personal desk items into a warm environment, but cold sensitive electronics will be better off as well. Turning the heat on even slightly will be beneficial to your office on moving day.

 

The Weather and Office Equipment

Winter brings unique challenges in the form of unpredictable weather. It could rain, snow, sleet, or hail at any time and unfortunately, your office equipment still needs to go from point A to point B. Plan to cover all walkways movers will need to use to prevent your items from getting damaged. Shovel and salt all pathways to prevent slipping, and ensure your movers wrap all furniture in plastic and utilize plastic tubs instead of cardboard boxes. These precautions will protect your office equipment.

 

Employee Conditions

Employees will want to bring their own personal desk items to their new offices either on moving day or on the day following. It is important for your employees to know the hazards of moving during winter and what they can do to protect themselves. Advise them to layer up when bringing their items so they can move freely but also stay warm. Have warm drinks available for your employees during the move and have the office setup to provide extra comfort.

 

Office Supply PrioritiesIcy walk ways can be a hazard when moving your business in winter

While your staff may want to organize the closet with the brochures and business cards you have saved up, you should make sure they prioritize supplies that are needed for everyday operations. Set up coffee machines, computers, and phone lines before organizing materials that employees use sparingly. This will ensure your business continues to run smoothly during the winter move and employees have everything they need to work.

 

Plans and their Execution

Moving during the winter can be problematic due to unforeseen complications. Talk to your landlord or new property owner ahead of time and ask for leeway on move-out and move-in days in case of severe weather. Be sure to listen to your moving company’s advice during travel as they have experience in moving large equipment, furniture, and electronics during the winter months. Also, create a plan B for the company and employees for unforeseen complications so your business is not taken off guard during the move.

 

Moving your business in the winter can have its own benefits such as choice moving day selections, but it brings complications as well. If you are moving your business to a new location during the winter season, have a plan in mind and entrust your relocation to your trained and experienced moving company. Your new office will be up and running in no time with a moving company dedicated to providing a speedy and safe relocation. Talk to the Quality Group today for a consultation on moving your business during the winter.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Benefits of Hiring a Commercial Real Estate Agent

Posted on November 15, 2016 by - Commercial Relocation

Benefits of hiring a commercial real estate agent

Deciding to buy or rent a piece of commercial property is a big step for your company’s future. You’ll need to make sure you choose the right property for your business and that you’re getting the best deal when it comes to pricing. Having a professional commercial real estate agent can help you navigate through buying or renting property for your business. There are several positive benefits in hiring a commercial real estate agent when making this important company decision.

Hiring a Commercial Real Estate Agent is Beneficial for a Move

Time Dedication

As a business owner, you have limited time to spend on matters outside of business operations. Having to spend your free time sifting through listings of potential company buildings is probably not the best use of your limited time. Instead, a commercial real estate agent can provide this service for you and show you only the best options for your company’s needs. This will save you time by allowing someone who specializes in finding exactly what you need to do so on a daily basis until the need is met.

Commercial real estate agents take approved classes by the Louisiana Real Estate CommisionIndustry Knowledge

Real estate agents know their industry inside and out. Not only do they take classes approved by the Louisiana Real Estate Commission, but are also licensed and affiliated with a real estate broker. On top of that, they keep up with the current market and news of the area. That means they’ll know the area where you’ll be looking, the prices of the properties selling in that area or comparable building prices, and what is available on the market. Real estate agents also know many industry-specific resources to check when looking for property for a client.

City Zoning Familiarity 

Your business is unique but unfortunately, the city confines your business into one of several coding zones when you are dealing with property. Your real estate agent will know each property’s zone and about the paperwork that comes with the building zone. You won’t end up with a piece of property you can’t use for your business when you hire a commercial real estate agent who makes a point of knowing city zoning codes.

Negotiation ExpertiseCommercial real estate agents can negotiate property prices

Commercial real estate agents are professionals who know the workings of negotiations when dealing with property. They know the hidden clauses and can sift through the entire document, which can be several stacks of paper tall. Agents can also fight for your case in negotiations, pointing out problems that need to be addressed or that aren’t in your favor. Your agent can negotiate for you in a professional manner that will give you full advantage of the situation.

Professionals Suggestions

Commercial real estate agents can also suggest other professionals you’ll need for the process of buying property. Due to commercial property not having the same consumer protection laws as residential property, having suggestions for people who can help you will be useful. Your real estate agent can save you some potential problems and money by providing suggestions for other professionals that will help provide due diligence on the property. Proposals will be made for those who can perform title checks, environmental hazards investigations, property line identification, and more.

Hiring a commercial real estate agent when you are searching for business property can help your moving experience go smoothly. With the knowledge they possess, the time they can dedicate, and the familiarity they have with the city and other professionals, they will steer you in the right direction and help you find the perfect property for your company.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Supporting Employees During an Office Move

Posted on July 26, 2016 by - Moving Preparation

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Support Your Employees During a Move

Relocating your company to a new location involves meticulous planning and significant preparation. You have many aspects to consider including the furniture, equipment, and daily essentials. While the item logistics for your move are extremely important for your business, there is another aspect that is a vital part of your business you’ll need to address too. Your employees will need a different kind of support for the move than your business items. For your employees, the move is new and unknown. Supporting them during the change is key to keeping your business running smoothly.

How Moving Impacts Employees

A few days of interrupted work due to the move will not heavily affect your employees work life. An employee can generally recover their work routine easily after an office move because it is not a permanent disruption. While their work life will not be heavily affected by the move, their personal life is another matter. Whether it is an international move or a local move, routines will change because of the relocation. Commutes, daycare pick-up times, and morning routines can all be affected by an office relocation. Your employees will need to adjust to the relocation and have time to plan how they will accommodate the change.

Revealing the Relocation NewsSupport your employees during a move by answering questions.

The initial reveal of the move will likely come as a shock to your employees. While you and your management team may have been excited for the change, you’ve already had time to adjust. Your employees will feel differently and will need time to understand what this means for them. Tell them face-to-face and be ready to answer any questions they may have about the move. You’ll want to tell them as early as you can so they can start their own preparations and begin to plan for themselves and their family. The more time they have to plan the better prepared they will be for the new office.

Support your employees during a move by offering some assistance. Supporting Your Employees During the Move

Supporting your employees during a move will help them adjust to the new location quicker because they will have one less thing to worry about. Whether you help them plan their new commute or provide a moving care package that pays for their relocation, providing some kind of assistance will relieve a little of their stress. Showing that you are aware of the challenges facing your employees and are putting forth effort to help them through it will go a long way. Whatever assistance you decide to provide to your employees, decide in the planning stages and let them know when you announce the move.

Your employees are a valuable part of your business. Supporting your dedicated workers in the relocation will help you retain happy and hard-working employees. The extra support will also relieve their stress and allow them to stay focused on the job at hand. An office move can be a great new experience for everyone involved with the proper support for and from your employees.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

4 Organizing Tips to Easy Office Relocation

Posted on June 14, 2016 by - Moving Preparation

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Preparing for an office move can be stressful for the whole office. It is disruptive of the work flow and nerve-racking to all employees involved. Successful organization before your move however, can lead to a seamless and easy office relocation and as well as stress-free unpacking.

Have an Easy Office Relocation with these 4 Organizing Tips

1. Label EverythingLabel personal items for an easy office relocation.

While your moving company will move all of the big equipment and furniture, ensuring correct installation and relocation of these items, you and your employees will need to take care of the small and personal items. Labeling your small and personal items will ensure your equipment is relocated correctly and lead to a smoother move as well as an effortless unpacking process. Labeled files will end up in the correct filing cabinet while kitchen supplies will make it into the kitchen area instead of the lobby.

Use color coded labels for even more organization.

 

2. Use ChecklistsChecklists help you ensure all aspects of moving are covered.

When getting ready for the move, use checklists to ensure that every aspect of packing is covered and all items are organized before the movers arrive. Your list might include checking in with every employee and confirming they are prepared for the move or completing a walk through of the communal areas to verify that all is packed. You could also have a general inventory list to confirm that everything is accounted for in each area of the office.

 

3. Delegate TasksPut one person in charge of a specific task to ensure things get done.

Who packed the kitchen supplies? Where are the communal office supplies? To avoid these questions, delegate communal space packing to certain employees to guarantee all communal packing is complete before the big move. Delegating tasks will also ensure that nothing is left behind. Putting one person in charge of a specific area will provide your employees with a sense of responsibility and give you a point person to talk to if an area is left unpacked.

 

4. Assign New OfficesFor an easy office relocation, assign new offices before you get there.

Before the move, give your employees their new office numbers or cubical locations. Provide them with a layout of the new office space so they can familiarize themselves with the arrangement. Have them label their personal office boxes with their new office numbers or names. This can help prevent an office scramble after the move.

At Quality Group, we can help you plan your layout and optimize it for workflow efficiency and assist you in office assignments. Having a third party assign offices can lead to fewer arguments between employees fighting for the “best” office space.

Moving an office is stressful enough, but taking a little time before the relocation to organize yourself and your employees can lead to a harmonious and easy office relocation. Use these tips to ensure that packing and unpacking your office goes smoothly.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Writing Your Business Relocation Letter

Posted on May 24, 2016 by - Moving Preparation

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Informing those who interact with you on a daily basis about an upcoming move is an essential part of keeping your business running normally. Your clients, vendors, partners, and mail deliverers need to know your new location if they are going to continue to interact with the business in an efficient manner. A well-written and timely business relocation letter will help everyone associated with your company accept your transition to a new location.

Business Relocation Letters Notify Your Associates of Your Move in a Timely Manner

Start preparing your business relocation letter two months outPrepare

Giving enough time for everyone to get used to your move is an important part of moving. You’ll want to start preparing to send out the letter two months prior to your move date in order to get everything assembled. Start preparing the letter as soon as you know the move date.

Construct the Mailing List

Chances are your list of contacts is extensive. The first step in sending out your business relocation letter is sifting through all your contacts to determine who needs a notification of your move and who does not. For example, a client you haven’t interacted with in five years may not be your first recipient, however, this does create an opportunity to reach out to that client and update them on your services or how your business has changed. The client who you see every quarter however, should be made aware of your business relocation as soon as you’re ready to send them out.

Write Your Letter

There are several aspects you’ll need to include when writing your relocation letter. All of your contact information including mailing addresses, phone numbers, email, and social media profiles needs to be included on your letter so recipients can contact you with any questions or concerns. If your contact information is changing, put both forms in your letter and the dates when that contact information will be valid.

Follow this format for your letter:

All contact information

Greeting

Introduction paragraph

o   The announcement of the move and the date when the new office will be open.

Secondary paragraph

o   Explanation of the move. This can include why you are moving, any service changes that will be a result of the move, and what they can expect for the future.

Current and future contact information with effective dates

Closing paragraph

o   This is a positive message about the move and a thank you to the recipients for their understanding and support. It also includes directions for contacting you with concerns.

Closing and signature

Send your business relocation letter through the mail, email, and post it social mediaSend the Letter

Printing and sending the letter to your recipients is the last step in completing your business relocation letter. You’ll need to print out the copies either in-house or get a print shop to print them for you, along with the envelopes. Once mailed, follow through by sending the letter in email form as well as posting it to your social media pages to ensure everyone sees the update. Getting the letter to clients through multiple channels will ensure your message is received. Send out your notification of the move through mail, email, and social media posts at least one month before the move date. You can also send out reminders or countdown letters and emails reminding everyone of the move as it draws closer. Giving a month’s time will allow people to make necessary adjustments or ask questions about the move.

An organized business relocation letter can do wonders for your clients, vendors, and associates when you are moving to a new location. Simply giving them formal notification can prevent confusion and awkward phone calls about your location. A business relocation letter and proper follow through plan will help everyone take your company’s move in stride.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Updating Your Address Business Moving Checklist

Posted on May 17, 2016 by - Commercial Relocation, Moving Preparation

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Updating your address during a business move can be a bit of a hassle. It used to be an easy update informing the post office and your clients of the move. Today however, there is a lot more to worry about. With the multiple channels you utilize to stay current in the market, you also need to be concerned about keeping those channels updated to ensure current and future clients can find you. Make sure to update your address during a business move on everything in this checklist to keep your clients informed.

Update Your Address During a Business Move to Avoid Client Confusion

 

  • Website

Your website is where most people are going to look in order to find where you are located. Informing your web company of the move and requesting them to change your address is a top priority.

 

  • Business Card

You give business cards to every potential client and acquaintance you meet. If you set up a meeting with someone and they are basing your location off of the information you personally handed to them, it better be correct or the relationship will be strained before it even begins.

 

  • Marketing Materials

Many businesses utilize some type of marketing material whether it is flyers, brochures, billboards, newspaper ads, or magazine ads. Update your address on these materials to avoid confusion with your clients.

 

  • Social Media

This one is easy to forget about but extremely important to remember. With more and more people spending increasing amounts of time on social media, having updated information on these platforms is crucial for your business. Correct information on social media will keep you current on the online sphere and ensure your followers you are active as a company.

 

  • GoogleUpdate your business address on Google Maps

This encompasses updating your business’ location on Google Maps and on your paid search campaigns. Many people search for your business on Google Maps because it is easy and accurate. It is crucial to ensure the listing stays accurate so people end up at your new location. Also, updating your paid search campaigns to the new address will prevent your clients from being

 

  • Online Directories

If you’re listed as a location in any online directories such as, Yelp, Angie’s List, Yellow Pages, Foursquare, etc., make sure to have your information updated across these channels. As different viewers will find you in different ways online, its important that these show the most current information.

 

  • Billing Address

Many bills are paid electronically now, but it is still important to update your address to the new location with the billing companies. In the event that a bill is sent via mail or you need to request an invoice for your books, making sure they have the current address will prevent future headaches.

 

  • Return Labels/StampsUpdate your address on your stamps during a business move

This is a minor detail that is often overlooked. Acquiring updated return labels or stamps, however, will prevent someone in your office from having to hand write hundreds of return addresses on letters that need to be sent out quickly.

 

We’ll try to keep the move as stress free as possible, but we know there are plenty of other items to take care of during relocation. While updating your address can get pushed down on the To Do list (or even seem a little daunting), it’s extremely important to your company and your clients. The last thing you want after a successful move is to get multiple calls from clients asking where you are right before your meeting time. To avoid problems and unnecessary headaches, be sure to follow this list and update your address on all channels.

Why You Need a Move Consultation

Posted on May 3, 2016 by - Commercial Relocation, Moving Preparation

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A Move Consultation Helps Provides a Seamless Moving Experience

Moving your office is a big project and considerable planning, organization, and management is required for a smooth office relocation. It takes serious logistics to move all of your equipment and furniture in a timely and efficient fashion and that’s where we step in to help. The Quality Group offers a complete on-site move consultation as part of our services to work out the details of your move. We assess all of your assets and your time frame to build a moving plan that works for you. During your move consultation we determine the necessary equipment, vehicles, and team members we’ll need to provide to perform a seamless move.

Using the Best Equipment

A move consultation will get you the right equipment for an effective move.Each business is unique and has different furniture, technology, and tools. One of the main reasons we provide a move consultation is to determine what equipment will be necessary to move your office safely and securely. We pack your office using specific equipment and materials to ensure all items arrive soundly at the new place. During the consultation we will also determine if your move will require specialty equipment or if any obstacles need to be accommodated for while moving. The Quality Group takes into consideration elevators, ramps, steps, doorways, hallways, and much more so we can plan your move with precision.

The Right Moving Vehicles

A move consultation will get you the right sized truck for your move. The Quality Group has various sized trucks standing ready for your business move. As we can move any sized office no matter how big or small, one key part in our move consultation is determining which size moving truck will suit your business. Our aim is to take as little time as possible moving you from one location to another, which means picking the right truck is important. If one small truck is sufficient there is no need to risk delaying your move with using two. If you need three large trucks we won’t waste time packing one small one seven times. Packing up the right truck is a key factor in moving you with efficiency and we take that seriously.

The Ideal Moving Team

Having the optimal amount of team members is an integral part in making your move seamless. In order to provide you with that optimal amount, we use part of our move consultation to determine how many team members need to be working on your relocation. With our three dedicated teams each assigned to their own specific station, we work with efficiency and eliminate unnecessary wait time.

The Quality Group tailors its moving services to each and every business. Providing a move consultation as part of our services allows us to customize each move and give you truly strategized moving experience. We’d like you not to notice your move so you can continue business as usual, so call us today to receive our moving consultation services and relocate into your new office with ease.

HR Communication During a Company Move

Posted on April 19, 2016 by - Commercial Relocation, Moving Preparation

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HR Can Be a Positive Influence on a Company During a Move.

As the HR manager, during a move your focus is on the staff. Giving them the right information for the move and making sure they maintain a positive mindset is where your efforts will go. Check out these tips to be an effective HR manager during your company’s move and ease the staff’s minds into the new office.

Know Why You are Moving

The initial news of the move will be shocking to your staff. Some of the employees may be anxious and some will be excited. Knowing why you are you moving and being able to illustrate this when people come to ask will be key. Conveying the vision behind the move will help ease minds.

Offer Support Channels

Be a part of the planning and communication from the start so you know what is going on and when it will be happening. Knowing each step of the plan will allow you to answer any questions that come your way from confused staff. Be sure to give staff multiple channels to voice their concerns and questions, whether it’s through social media, email, an online forum, or in person.

Map out the new office as part of your HR tasks. Map it Out

Providing maps to staff and clients will be essential to avoiding frustration after the move. Let them know visually and directionally where the new office is and how they can get there. Providing a map of the new office’s layout will also be helpful for staff.

Train Staff

New equipment may come with the new office and may require training to ensure proper use. Schedule out some training time for the new equipment.

Stay Positive

Rumors and bitter feelings may be swirling around the office due to the upcoming change. Staying positive with the vision of the new location and what it means will help dispel negativity. Keep staff updated on news so misinformation is not spread and the move is successful.

As the HR manager, you should plan a celebration after the move. Celebrate

Moving your office to a new location can be stressful so remember to celebrate after the successful move. Celebrating will get your office started with a positive attitude and help people get used to the new place.

Ask for Feedback

Including staff in the move so they know their opinion matters to the company is important. Get feedback from them after the move on what can make the new office more comfortable. In a new place, feeling comfortable can go a long way.

Communicating the right information during the move will benefit everyone and relieve loads of stress. As the HR manager, you can help be a positive influence during your company’s move into a new office.