Tag: office move

5 Reasons to Buy New Office Furniture When Moving

Buying New Office Furniture for Your New Office can be the Best Option for You

Moving to a new building, whether it is up-sizing or downsizing, can be tough for any business. Will the furniture fit in the new space? Is the furniture even suited for the new space? Today, we’ll be giving you five reasons why selling old furniture and buying new office furniture may be the right, and easy, choice for your company.

 

1. Buy New Office Furniture to Fit In a New Space Searching online to find new office furniture

One of the most obvious reasons to buy new furniture is to avoid the risk of your current furniture not fitting in your new space’s floor-plan. When you purchased your current furniture, you may have had your old office space in mind. Your new location may be smaller or larger than your previous space, and the old furniture just may not fit.

If you buy new furniture for the office you’re moving into though, you have the ability to shape your purchase to your new space. Rather than fitting a large desk into a small room, simply sell the old desk and trade it in for a smaller desk that is better suited for the space.

 

2. Buy New Office Furniture to Fit a New Aesthetic

Just as square footage matters, appearance is also a big deal in a new office. Your furniture needs to match your space’s aesthetic to create a more pleasant atmosphere for both you and your employees. To make sure you create a pleasant atmosphere with appropriate furniture, consider other aspects of your new area outside of the floor plan.

How much natural lighting does the new space have? If the natural lighting differs from your previous space’s lighting, your furniture may change the look of the office entirely.

The color of the walls could clash with your older furniture as well. For instance, dark furniture may clash with a dark color on the walls or make the room feel gloomy. Many problems can be easily avoided by starting with a blank slate and buying new furniture, specific to the new space.

 

3. New Furniture Will Last Longer

Your old furniture may be ready for an update and moving may give you the perfect opportunity to upgrade. Rather than furnishing your new space with older furniture, simply replace it instead. Newer furniture will age with the new building not having the same wear-and-tear as the old furniture. A change in scenery can also be a valuable investment in your employees’ happiness and productivity.

 

4. Allows for Evaluation of What Is and Is Not Necessary

Board room with new office furnitureOver years of being in the same space, offices can get cluttered. You may have gotten a new desk that was a steal at the time but subtracts from the limited space you have available. Think of selling your office furniture as spring cleaning. Selling gives you a chance to consider what is really necessary to your space and what is not.

When having a chance to buy everything again, you may realize that the three plastic filing cabinets you bought last year may be too much. Instead, you may decide to downsize to one or none at all. Moving allows for reevaluation, which can be the best thing for a new space.

 

5. Ultimately, It Is Easier To Sell or Donate

Convenience is another reason to buy new furniture rather than moving old furniture. Rather than focusing on the hassle of packing old furniture, sell it instead. As moving is a stressful time, selling previous furniture can simply make it easier on you.

At The Quality Group, we want to make your job easier by doing our job. Connecting with the industry’s best, we coordinate your move by teaming up with office furniture planners when you want new furniture for your office. We even set up your new space for what’s best for your business. Moving is exciting and stress-free when you have the right help from your movers and furniture suppliers.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

The Moving Industry in 2017

Moving Industry in 2017

A Move in 2017 is Drastically Different from a Move in 1987

We’ve been in the moving game since 1987, and we’ve seen some changes over the years within the industry. From technological advances to packing methods, we’ve adapted to the changes and surpassed the trends to develop an efficient moving process for you. While it may not seem like improvements have been made in the moving industry, we’ve spotted several that affect your 2017 moving experience.

 

2017 Relocation Company Options

Other relocation companies, both small and large, have started up throughout the 30 years we’ve been in business. While The Quality Group moves any sized business, other relocation companies tend to focus on providing their services to either small or large businesses based on their capabilities.  No matter their capabilities, the increased number of relocation companies provide businesses with different options when relocating. For businesses needing to move, the additional moving companies offer plenty of options to choose from.

 

Research is easier now with computersBetter Vetting Systems in 2017

With the additional moving company options came better ways to ensure that you hired one that was qualified. Researching websites for service information, checking online reviews, and asking for recommendations all became part of hiring a relocation company process in 2017. The more accessible information now helps businesses choose and qualify a moving company before they hire them.

 

Innovative Moving Methods

Moving companies all have their own process that helps businesses relocate in the most efficient way possible. For The Quality Group, we have developed our own streamlined process that minimizes company downtime and takes into account all aspects of your business relocation needs.

From storing your equipment to installing your furniture in the new office, The Quality Group provides every service you may need during your relocation. Our process involves move planning and management so everything is accounted for during your move. We even calculate how many elevator trips it will take to move you to the top floor.

 

Moving in 2017 is more efficient wit cell phone communicationBetter Moving Equipment in 2017

The first hand-held cell phone debuted in 1983, and it wasn’t until the late 1990s that cell phones became accessible to the public. Moving companies are now able to adapt more quickly to changes in plans and problems thanks to the communication benefits of cell phones.

In addition to communication advancement, moving companies now have access to better packing supplies, loading tools, and shipment vehicles. The new technology and equipment that relocation companies have access to provide you with a better moving experience that takes less time and is more efficient.

In our 30 years of moving experience, we have seen moving trends come and go and technological advances change the moving industry. The industry is better in 2017 than it ever has been and will continue to improve in the coming years to bring businesses better relocation experiences.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Documents During a Corporate Move

Businesses tend to collect a lot of paperwork over the years. Many businesses allow documents to stack up over time without realizing how much paperwork is actually collecting in their file cabinets. While it is important to keep many documents for your own records or to meet standards set forth by laws, it is a good idea to clean records out every once in a while to avoid a paper overload. Moving your company to a new location presents the perfect opportunity to do some paperwork “spring cleaning” for your business.

Find Out How and Why You Should Dispose of Documents During a Corporate Move

During a corporate move clean out your file cabinetsWhy Should I Dispose of Documents During a Corporate Move?

The most obvious reason to get rid of documents you no longer need during a corporate move is that it will save space in your already packed file cabinets. Disposing of unneeded documents will make room for new forms you’ll be collecting in the future.

Another reason to get rid of unnecessary documents is that they could lead to information liabilities. Old documents that no longer pertain to your company could still hold confidential information. If this information gets into the wrong hands it could lead to legal problems and damage your company’s reputation. Getting rid of old documents can help stave off future problems for you and the company.

How Should I Dispose of Documents Before a Corporate Move?

Sensitive documents should be disposed of properly to remove any risk of leaked information. While you may have a document shredder at your office, it might not be sufficient enough to get the job done correctly. Paper shredders that only shred documents into long strips still run the risk of leaking information. It is quite easy to piece the strips back together again. You’ll want to either invest in a crosscut shredder or hire a company to shred your documents for you.

During a corporate move shred your documentsWhat Documents Should I Shred During a Corporate Move?

Keeping essential documents is extremely important for a company. Keeping records of items you haven’t had anything to do with in five years however, may not be the best use of your cabinet space. If you are still worried about shredding the older documents, you can hire a company to help you with record organization and retention.

Moving old, non-essential documents to your new location will just make it cluttered. Removing those documents before your relocation will help you be better organized from the start. Take the time to sort your documents and dispose of any you no longer need and enjoy a smoother relocation process.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Moving Your Business in the Rain

Rain is unavoidable and unfortunately, despite the meteorologist’s best efforts, it is not always predictable. Even when you watch the weather faithfully and schedule your move for a bright and sunny day, it can turn out to be grey and rainy. Moving in the rain may seem trickier than moving on a fair day and you may be tempted to reschedule. After all, you can’t have damage occur to your floors, furniture, and equipment. We at The Quality Group understand your concerns, which is why when the weather decides to take a downward turn we ramp up our efforts.

We never want you to have to reschedule your move because we know you’re on a tight schedule. The Quality Group will move you into your new place on time despite any rain and we’ll make sure your property is well protected.

1_01-QualityGroup-Blog-MovingInRain_protectionProtecting the Floors

When your company ends up moving in the rain we take steps to ensure your floors are well protected from the water that will undoubtedly be tracked into the office. We protect your floors with a sturdy layer of floor protection. Where ever we need to walk in order to load up your equipment we’ll lay down the layer of floor protection so your floors stay in great condition. We will also put some protection outside the doors that will capture and knock off any excess debris we pickup so it doesn’t get tracked into your office.You don’t have to worry about water and mud damaging your floors when moving with The Quality Group.

Shielding Your Furniture

Another concern of yours during a move in the rain may be your furniture and equipment getting wet. When we move your property from your old building to the truck and then into your new office you might think it’s the perfect opportunity for your property to become sodden with extra moisture. We address that concern by shielding your furniture and equipment with a thorough layering of waterproof plastic. We wrap all your furniture and equipment with the waterproof plastic so your equipment stays safe and dry.

Safe Driving

Safety is always a concern when the roads are slippery due to rain. The Quality Group knows that poor weather conditions could jeopardize your move if not properly prepared for the rain. We counter poor weather with extreme caution, professional drivers, and highly maintained moving trucks. We take extra care when driving in rain and we maintain all safety precautions for driving in inclement weather to ensure your move is successful. We also take the time to check that our trucks are in top condition before every move and double check tire traction. You’ll have one less thing to worry about during a move in the rain with The Quality Group.

1_01-QualityGroup-Blog-MovingInRain_cleanClean-Up After

With rain comes the possibility of tracking water and mud into your space. While we lay down two layers of floor protection to safeguard your flooring, sometimes that stray drop of water or mud finds its way to an unprotected area. This can be a major concern, as you don’t want your old or new office floors dirtied and wet. If that becomes the case when moving in the rain, rest assured that The Quality Group cleans up after moving your items. You won’t have to worry that your office will be dirty after we finish moving you.

In addition, our special process provides an extra precaution to ensure water and mud won’t be tracked into your office. When we pack your items they never touch the ground and we don’t stack items on top each other when moving your office. Your items stay on the dolly the entire time when being loaded and unloaded. There is no opportunity for mud, asphalt, or dirt to attach itself to the bottom of your property when moving. This is just one more way The Quality Group prevents your move in the rain from causing you extra work.

Moving in the rain might sound like your worst nightmare but The Quality Group takes extra measures during bad weather to ensure your move runs as smoothly as if the weather was sunny. Rain or shine, we do whatever it takes to move you into your new office on time.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Will You Move My Small Office?

Your business is unique. It has carefully picked and appreciated employees, special equipment you’ve invested in for optimal performance, and extra items that show who you are as a business and express your personality. You’ve put a lot of effort into building your small business and now that it’s time to pick up and move elsewhere, you want someone who will show the same dedication to your relocation as you do to your customers.

That’s where the Quality Group comes in, because no matter how small your office is, they commit to your move 100 percent.

A Quality Move

The Quality Group dedicates itself to providing a superior relocation experience every time no matter the size of the move. That means it follows the same procedure for every move and dedicates all their resources to you when the move day comes. Your small business gets the same dedicated teams as other businesses including the origin team, the destination team, and the driving team.

We help small businesses move with little down time.Quick Turn Around

We know your small business can’t be out of operation for long because of the time sensitive work you do. We offer a quick turnaround so you are up and running again without noticeable downtime. With our three dedicated teams that are each assigned their own station, each move is executed efficiently. The Quality Group ensures that you’ll never be left waiting for the movers to arrive.

Specialty Focused

We understand that as a small business you may have specific limitations or special equipment that needs extra care during a move. With our commitment to you, we will find a solution for every concern by fulfilling special requests and committing 100 percent of our attention and resources to your small business. We have experience moving all kinds of equipment, from hospital technology to regular computers and can meet the required care your equipment needs. We also have worked within varied timelines and can work out one for your specific needs.

No Cost SurprisesThe Quality Group gives small businesses upfront quotes so there are no surprises.

Sometimes as a small business you have to be price conscious, and The Quality Group understands that, which is why we operate on a not-to-exceed pricing basis. That means you’ll never be surprised by hidden or unexpected fees. The cost of your move will never exceed your quote so you can be confident that your move is affordable.

As a small business that provides unique services in a personal manner, you deserve the full attention of a moving company when you are ready to relocate. Experience that dedication with The Quality Group today, and let us help you move to your new office.

Get a Quick Easy Office Moving Checklist

During a move, ask your employees to label their itemsWhen you’re faced with the stress of moving your office, it can be easy to forget some of the simpler details. Having an office moving checklist will prevent this from happening. It will also ensure that everything is done in the correct order.

Take the time before your move to make sure the following commonly forgotten steps are completed:

  • Drain out all equipment that holds liquids to avoid leakage. For items such as copiers and faxes that use liquid ink, be sure to take extra precautions to safely transport them and any open cartridges.
  • Empty out all of your desks before moving. Arrange for your staff members to pack and label their belongings.
  • Ask your professional moving company to pack paintings, pictures, bulletin boards, etc., with their fixtures so you can easily hang them up in your new office.
  • When you move, alert your cleaning companyGet rid of any old stationary that is labeled with the old office address.
  • Clear out filing cabinets, or if the contents must stay in cabinet and are private, be sure that the cabinets are locked, and the keys to open them are labelled properly.
  • If your new office is separated across floors, it’s a good idea to color-code each floor’s belongings. That way, identical furniture won’t get mixed up.
  • Make sure you notify your office cleaning company of your move. You should also arrange to receive quotes from 3 office cleaning companies, for your new office cleaning contract.

Making a checklist with these steps beforehand will potentially save you some trouble and headaches later on.

The Team You’ll Need When Preparing for Your Commercial Move

An office move is a lot of work, no matter how big or small your company may be. Most businesses only move office every three to five years and therefore are not well versed in moving. Successful moving is a collaborative effort, and requires that you hire external services. Here are people you can hire that will help your move run smoothly.

Tenant Representative or Commercial Real Estate Agent

Getting to the new office with your belongings

An experienced and local tenant representative or commercial real estate agent will find the best office space that meets your needs, and negotiate the best possible deal on your behalf, which will save you money. Be sure to define who exactly will pay the representative or agent fees because the landlord will not always pay them. Having one of these however, can give you significant leverage in the leasing process.

Real Estate Lawyer

Hiring a real estate lawyer ensures that all of your interests are fully protected when negotiating and documenting the fine details of your office lease. He or she will make sure that everything you and the landlord agree upon is accurately reflected in the office lease.

Office Interior Specialists

Office interior specialists picking out colors

It’s a good idea to hire a team of office interior specialists when you find your new office. The office interior specialists will help design and build out your new office in a way that is most suitable to you and your business. This goes a long way because your company requires the office to feature everything you may need to operate at maximum productivity.

Office Moving Company

Getting all of your office’s belongings from point A to point B is of critical importance. It’s essential that not only everything get where it needs to go, but that it all arrives on time, and in one piece. A professional moving company will take care of this for you, and help you prepare by packing everything safely for the moving day.

Moving your office can be a daunting task, but these specialists will help you and all your belongings get where they need to go. With a little help, your move will be seamless and your new office will be up and running in not time.

Tips for Your Onsite Office Relocation

Office buildingA new building in your office complex just opened up, and it’s going to be your offices’ new home base. You’re excited about this new venture for your business, and mostly because it’s not a far move. You’re moving right around the corner. You don’t even need a car to go from your old location to your new location.

You might think you can plan the week of for this move because it is short and quick. But, the risks are great when you decide to wait until the last minute. We want to make sure you know that it’s not as quick and easy as you think. So, to save you from stress and any problems, we’re going to give you some tips.

First things first. As soon as your company is officially moving to the new location, begin planning your move logistics. The biggest mistake you can make is to leave planning your move to the last minute. Just because your office building is next door does not mean that it takes less planning. You’re still going to have to move all of the stuff that occupies your current office, into your new one. And although you’re not going far, it still has to be moved.

You might want to have your employees just move their own stuff because of how close your new office is. You may even think that commercial moving companies don’t do moves like this because it won’t require a truck. Well, you may want to re-think that decision. Commercial moving companies, like The Quality Group, will move your business no matter how close you are to your previous location.

Office space with IT equipmentWe suggest a commercial relocation company for many reasons. One, so that you’re not stressed out planning the move yourself, and two, so that none of your equipment gets lost or broken in the process of the move. Believe us, it’s worth the time and effort spent researching for a quality commercial moving company so that you don’t incur any unexpected business costs, or stress.

With a professional relocation company, you can ensure that your important files, IT equipment and furniture will be handled with care and securely packed so that nothing gets damaged. You may just be going around the corner, but that still leaves time for accidents to happen. The risk is too high so we do not recommend doing the move yourself.

As a commercial relocation company, office relocations are our specialty. We have office moves down to a science. We do them quickly, safely and securely so that your company loses no operational down time. If you have your employees carry their stuff around the corner, it’ll take a lot longer than you think.

So do your research on commercial relocation companies, and plan ahead for your onsite office move. You’ll be glad you did.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Three Common Mistakes Made During a Commercial Move

You may not think there are things that you can do wrong when it comes to an office move, but believe us, there are. And, these mistakes could cost your business time, money and lots of headaches. We don’t want you to get caught up and fall into the trap of these mistakes, so we’ve put together a few common mistakes that you should be aware of before your office decides to relocate.

 

conferenceroom

  1. Not choosing professional commercial relocation specialists for the move. Your goal is to move from one location to another. You don’t think it would be a big deal to have each employee move their designated station over to the new office. Well, let’s think about it. If you have all of your employees move their computer monitors, laptops, printers, scanners and all other expensive IT equipment you run the risk of these items being damaged. Your employees could leave them in their hot cars, not wrap them properly and have the items break or even lose some of the materials needed to make the equipment function properly. By hiring a professional commercial moving company, you can ensure that all of your precious business materials will be properly packaged, properly stowed and carefully transported to your new location. If your employees damage the equipment, you lose that employee’s work time, and you have to eat the cost to replace or fix the damaged item. It’s worth the time, research and money to find a professional commercial moving company that will carefully move all of your businesses materials. Don’t make this mistake and risk losing or damaging your businesses important equipment. It’s not worth the headaches, or money wasted, we promise.

 

  1. Not enough time to plan your commercial move. To properly execute your move, a lot of time, effort and planning is needed to make sure everything runs smoothly. Don’t procrastinate. As soon as you know that your business is moving, begin taking the steps needed to plan each part of the moving process. When your business is left with little time to plan the move, it’s difficult to get everything seamlessly transitioned. What if there’s a hiccup and you don’t have enough time to properly mend the situation? Bottom line; plan ahead so that you can move your business with as little stress as possible.

3. Not realizing how much is involved in the commercial relocation process. The previous mistake and this mistake go hand in hand. You may think there’s not a lot of stuff to do before the move, but you need to think again. A lot more goes into it then you think. You have to get a new location, pick the best time to move, choose a moving company, contact your business’ vendors and your clients to let them know you’re moving, coordinate employees, order new furniture, purge the clutter in your old office, plan out your new office space, and more. There are so many details involved in this process that they’re easy to overlook. Don’t get caught up in the big picture so much that you forget about all you have to do to achieve the end goal of a successful move.

officespaceSo, if you’re planning a commercial move, begin thinking about the little things you need to do in order to make your office move as successful as possible. Remember, it’s better to be over prepared instead of under prepared.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.