We get it, moving can be extremely stressful. Trying to run a company while having constant commotion in the office during a move can be a bad combination. The Quality Group is here to help. No one wants their office to be shut down for days while the move happens at a glacial pace.
The 12-Step Guide to Moving Your Office, Quickly & Efficiently
If you are responsible for planning the move for your company, here is a 12-step guide to moving your office.
To accurately plan a move, you will need to know the who, what, when, where, and how much of your office relocation. Having a full scope of the what will be involved will give you an idea of how best to go about the moving process.
Gather Moving Supplies
The “better safe than sorry” model most definitely applies to moving your office. Stocking up on moving supplies early on will help ease the process later on when it comes time to actually move. Some of the supplies you should look into buying include:
- Bubble wrap
- Cardboard boxes of various sizes
- Zip ties
- Packing peanuts
These are just a few to start out with. Depending on your company and the scope of your move, you may need more or less.
Clean and Condense
To help the process move along quicker, it is important to encourage people to take home personal items so that they will not be in the way of movers and to ensure they do not get lost or damaged.
Rid Your Life of Extra Stress (Old or Damaged Furniture)
Our next step in the 12-step guide to moving your office is to say goodbye to old furniture that is only going to make your move more extensive and clutter your new space. If you are a hoarder and the thought of throwing something away disgusts you, there are other options! You can resell, donate, recycle or liquidate your old furniture. One man’s trash is another’s treasure.
If you know that your office moving day is at the end of June, it may be a good idea to contact the utility company in May to ensure that the electricity and water will be working when you do move. Preparation is key.
This simple tip can end up saving you and your coworkers hours deciphering what box contents go where. Organization is a major key to success whenever moving offices. Something as simple as creating a system of numbering or coloring to establish what boxes go where in the office can save you so much time and stress.
Remove Files and Paperwork from File Cabinets
Whether your important files are actually in filing cabinets or stored somewhere else is irrelevant. The point is that whatever confidential, important, or sensitive files that are in your office should be given special attention in the moving process. You wouldn’t want to lose an important document or a whole folder of important documents during this process. Find somewhere safe for these guys to avoid strife down the road.
No matter what kind of industry you’re in, you are bound to have computers or some basic level of technology. One of the biggest fears companies have when moving is how their IT equipment will be handled. Not only are these assets expensive, but they are essential to your company’s ability to work. It’s a good idea to use zip ties to keep all cords under wraps and bubble wrap to provide protection.
Don’t Leave Your Stuff Unsupervised
When moving day does come, it is essential to be there. This will allow you to have control over the situation and provide management or answers if something goes wrong. Facilitation during the moving process is a good way to make sure that your stuff makes it to your new home safely.
Get Your Camera Ready
We highly recommend taking pictures of your old office as well as your new office. This will not only help you plan where to put things, but it acts as a kind of “evidence” of what you had in case you have a hunch that something went missing. Hopefully, you won’t have any damage to your things, but if you do during the moving process pictures always act as a good way to ensure proper compensation.
Keep Clients/Customers in the Know
This is one of the most important steps in our 12-step guide to moving your office. If customers try reaching you at your old office and fall short, they may become extremely frustrated. Communication with your customers is an essential part of your office move.
Moving Your Office With The Quality Group
If you choose The Quality for Your Next Business Relocation, you won’t have to stress about the moving process. Our team will ensure that every step of your move runs smoothly, guaranteed. Our last step in our 12-step guide to moving your office? Choose The Quality Group. Contact us today to get more information about our capabilities.