An important step in relocating your office is setting up a timeline for moving. The timeline will give you a rough idea of how long each stage in the office relocation process will take, and will allow you to schedule sufficient time for both the move and your normal business operations. Without a timeline, your company may not have sufficient time to plan for the office relocation process, causing you to make rushed or uninformed decisions.
Below are the main steps of office relocation and the approximate timeframes of how long they should take you:
Finding the new office space: This stage of office relocation involves figuring out your office space requirements, finding your tenant rep broker, and viewing potential office spaces. According to the commercial real estate firm Austin Tenant Advisors, this process should take you about 2-6 weeks but can last longer depending on your market. After those steps are finished, negotiating the terms of your lease with your landlord, and finalizing office lease terms should take about 8 weeks.
The legal process: The legal process includes clarifying office lease terms with your real estate lawyer, ensuring you understand tenant obligations, liabilities, and that your interests are protected. This step should take about 4-8 weeks.
Space planning, office design, and build-out: Furnishing your new office to meet all of your requirements, takes a lot of planning. The actual build-out also takes a while. Allow about 4-8 weeks for this step in the process, and adjust for even more time in the case of larger offices.
Office moving stage: This phase is physically moving your office, and it is estimated that this will take 2-12 weeks, depending on everything you have to move, and if any improvements need to be made.
How long your office relocation actually takes depends on your resources, requirements, and individual circumstances. Having an established timeline beforehand helps ensure that the relocation stays on track, and that the process is easier for you.
In this increasing do-it-yourself world, moving your office someplace new by yourself might seem like the perfect solution. You’ll save money, make sure everything is packed the way you want it to be, and stick to the schedule you’ve planned, right? Think again. There are many things that can go wrong during a move and you’re probably not equipped to handle some of those things the way professional movers are.
Hiring a professional moving company can prevent many headaches and strains, not to mention stress.
Cost and Time Organization
Moving by yourself doesn’t necessarily mean you’ll save time or money. It just means the costs will be spread out through different pieces of the process and that you have to schedule everything yourself. You’ll have to keep track of all those different pieces to ensure a smooth move. Scheduling and paying for the daily use of the moving van, moving within a set time frame and paying for the gas to do it, securing the packing supplies on time, paying for the insurance and managing any unexpected surprises can be overwhelming. A moving company will wrap all your costs together with a custom quote and simplify your list of things to worry about with a comprehensive schedule.
Making the decision to move by yourself also means you’re making the decision to pack and load everything up as well. Getting the right equipment and enough people to help you move can be a hassle in and of itself. Moving all your computer equipment safely and maneuvering all your furniture without damaging your walls can be nearly impossible by yourself. A professional moving company has done this thousands of times though, the experienced movers know exactly how to turn your desk to fit it through doorways, and on the first try too. All computers will be packed securely as well, so you won’t have to worry about remembering which way the screen should face to avoid breaking it.
Do you have a plan in case there is an emergency during your move, for instance are you prepared if you drop your equipment and it breaks or the moving truck breaks down during the move? Things happen on moves that you weren’t planning for and if you don’t know how to handle the problem then your whole schedule might be altered and your business operations stopped. Professional movers however, are insured for your equipment and have extra trucks in case the first one does break down. A moving company takes into account all manner of possible incidents and plans for the worst so you can have peace of mind knowing that your office equipment will arrive in tact and on time.
A professional moving company can make your move smooth and seamless and relieve you of a lot of undue stress. When searching for moving companies, consider The Quality Group’s specialized team. As a full-service moving company, they will have you set up and in your new office with no down time at all, plus you won’t have to worry about anything but your business.
Here at The Quality Group, we take care of your furniture during your move, no matter what stage of its life cycle it’s in. We make sure all your furniture needs are taken care of so there is no extra work for you.
You’ve taken a look around the office and noticed that your furniture is not what it used to be. It has some scuffs and scrapes, it’s a little out of date and not all of it even matches anymore. With the move coming up, you decide to throw out the old and bring in the new. The problem is you don’t know what to do with the old. The Quality Group however, knows exactly what to do with your old furniture and they will even do it for you.
When your office moving date arrives, The Quality Group will take the furniture you no longer want and donate it to Habitat for Humanity, on your company’s behalf. You get to free up your space for new furniture without extra work, and Habitat for Humanity gets to use your old furniture for a good cause.
It’s come to your attention that you don’t quite know where to put some of the office furniture in the new office. The new office has a different layout and while you’ve discussed where it can go, you’re still not quite convinced. You don’t want to put it there yet and you don’t want to get rid of it yet either. Not to worry, during your dilemma, The Quality Group can store your furniture until you are ready to make a decision. Once you’ve decided, just let The Quality Group know and they will help you carry the decision out.
Your company doesn’t have any furniture for the new office you are moving into because of the different space requirements. You can’t have your clients sit on cardboard boxes when they come to visit and you can’t expect your employees to sit on them either.
If your new office is going to be looking bare, then let The Quality Group know during your move. They will consult with you about your furniture needs and make suggestions from their assortment of office furniture that they sell. They will ensure that everyone in the office is happy and comfortable with the new furniture.
Furniture is one of the biggest things to worry about during a move, whether you are getting rid of it, keeping it or even if you are unsure about what to do with it. Whichever stage you find yourself in with your furniture during your move, The Quality Group is happy to help.
The New Year is about setting goals and making a fresh start. This year your business is making a fresh start with a move to a new office. The move is the first step in making some major changes in the way your business is run. You’ll want to make sure the changes start right in the beginning with the relocation so you can carry that momentum through the year.
Here are some New Year goals for your business you can begin working on during your move and that you can carry forward throughout the New Year.
Businesses burn through a lot of material, including recyclable material like paper and plastic. In addition, employees of businesses go through their own materials including water bottles, soda cans and sandwich bags. Set up a few recycle bins in the office while you start your move and recycle the materials that won’t be following you to the new location. Once you are in the new place, keep the recycle bins alive and encourage your employees to recycle their materials as well. Your business will become more earth friendly and you will feel better about your business.
Similar to recycling, during your move you might find some equipment that you no longer use or have replaced a while back with newer versions. Instead of throwing those items out, donate it to other companies that might need it or to stores that take donated items that will resell it. Just be sure to erase any stored information on the equipment to ensure your business’ safety. Donating these items will reduce how much you have to pack from your current office and store in your new office. Supplies that are no longer being used are always appreciated any time of year.
Relieve the extra stress
Moving is a stressful job and adds more to your already huge pile of things to do. To relieve some of that stress set aside time to relax and to ensure that there is no down time in your business operations, hire a full-service moving company that will unpack everything for you. This will help you stay calm during the move and the service will remove some of the things you have to worry about. Your employees will be able to walk inand start working Monday morning, as if nothing has changed. Setting aside time to relax during the week is a good practice to keep going throughout the year as well, you’ll feel more relaxed and ready to get to work when you need to.
With the New Year here and your business starting fresh in a new place, take some time to set goals for your business as well as for yourself. After all, the New Year is all about making improvements and there is always room for improvements, even in the business world.