Relocating an office requires planning and forethought. It can be exciting and stressful at the same time. Packing all the knickknacks on desks is the easy part. There are still chairs, files, desks, computers, and plenty of electrical devices that need attending to. Businesses depend on technology to accomplish their everyday duties. Computers, printers, and copiers are important equipment need to handle the daily tasks of running the company. Because of their importance, great care should be taken to ensure your electronics arrive safely. The professional commercial movers in Baton Rouge at The Quality Group can help you with that by packing up your delicate pieces of equipment, transporting them, and unpacking them.
Suggestions for Packing Your Office Equipment
If you choose to pack up your computers, copiers, and other electronics, utilize these suggestions to reduce potential damage:
- Review the owner’s manual. Remember that handy little book you probably didn’t read? It is full of helpful information for safe storage and packing. It will give guidelines about moisture, outside temperature, and exposure to sunlight.
- Back up data. Before powering down your computer in preparation for the move, it makes sense to back up all data to the cloud or on an external hard drive. If the equipment gets damaged, you can still access vital data.
- Remove batteries and ink cartridges. Batteries can overheat, corrode, or leak during a relocation. It’s a good idea to pull out all batteries and put them in a safe place until you unpack. It’s also important to remove ink cartridges from printers to keep them from potential damage.
- Color code unplugged cables. Even if the designated individual on your team has an excellent memory, it can be frustrating trying to hook computers back up after the move. Using color coding can ease this frustration.
- Grab the vacuum. Keep dust from getting trapped in crevices during the move by vacuuming keyboards and fan vents.
- Wrap things up. After all this prep work, grab bubble wrap or towels to wrap up your electronics. It’s a good idea to cover vents and fans with a piece of paper. This will prevent loose particles from infiltrating the openings.
- Pack up the electronics. Ideally, you will want to pack your equipment in its original boxes. If those are unavailable, use sturdy boxes and pack things tightly to prevent shifting.
Commercial Movers Make Transporting Electronics Simple
Take the stress out of your office move when you enlist the services of The Quality Group. Our team of professionals has the experience and knowledge needed to come in, pack up everything, move it, and unpack it safely. We can even plan and manage your move from Day One to Day Done. Give us a call today!
Call The Quality Group at 833-756-0103 to book our commercial movers in Baton Rouge. You can also contact us online or stop by our office to get a free quote.
Moving a commercial office is already a huge undertaking, but medical facilities are much more challenging. These offices and laboratories have delicate instruments and equipment that must be handled with care. You need to know that your medical office moving experience goes off without a hitch, especially when you have patients depending on you. The Quality Group has the expertise to meticulously pack up your equipment, office furniture, and files, transport them, and unpack them effortlessly. We will have your new office ready quickly so you can serve your patients. Having a checklist ensures you have a seamless transition.
Medical Office Moving Checklist
If you are considering relocating your practice or another medical facility, use this checklist to keep you on task:
- Find the right new location: Not every office for lease is beneficial to a medical practice. Sometimes it makes sense to build from scratch. To aid you in your search, consider utilizing the services of a commercial real estate broker specializing in medical spaces. They’re better equipped to understand a medical practice’s unique needs and requirements.
- Choose a quality medical office moving company: Do not try to move your laboratory on your own. Trained professionals understand how to disassemble sensitive equipment, pack it, and safely move it to the new location. They can also handle the relocation of other equipment like exam tables, office furniture, workstations, and IT equipment.
- Order new printed materials: You need appointment cards, prescription pads, and letterhead with your new address. You will probably need new signage, too. Work with a quality printer a couple of months ahead of time to ensure you have what you need when you are in the new facility.
- Notify vendors and payees of the address change: It’s wise to make a list of who you need to alert to your address change. For example, you need to notify Medicare, Medicaid, and In-Network providers. Other vendors need to know where your new office is, including attorneys, bankers, insurance representatives, medical waste disposal, and billing services.
- Prepare patients for the move: This step requires several different ways of notifying your patients. You can start with signs in and around your current office. You may add a notice to your phone greeting or publish a statement in the local newspaper. Additional notifications include email, mail, website, social media accounts, and in-person appointments.
Make the Move Easy – Choose Reliable Medical Office Movers
Take the time to thoroughly plan your medical office move and seek out the services of The Quality Group. Our team is well-trained and ready to handle your medical office moving process. We have the experience to handle all aspects of your relocation, including managing the entire moving operation. Contact us today for more information.
Call The Quality Group at 833-756-0103 to learn more about our medical office moving services. Contact us online or stop by one of our offices in Jackson, MS, New Orleans, and Baton Rouge, LA, to get a free quote.
Running an office is hard work. There are office supplies to keep on top of, employees to manage, and customers to support. At some point, your company may consider relocating to a better part of town or to meet space needs. The pandemic showed many companies that some employees can do all their work from home. That discovery resulted in some businesses moving to different office spaces to accommodate flexible scheduling and maximize their space rental budgets.
The Quality Group has helped many enterprises readjust where they do business. As preferred office movers in New Orleans, we understand the process and the decisions that go into undertaking this type of operation. As the popularity of remote work increases, we support our customers in all their commercial moving needs.
3 Questions to Ask Before Relocating Your Office
Moving an office is a massive project that you shouldn’t undertake without some forethought and strategy. As more people come back to the office and companies establish hybrid work situations, it may be time for your business to take the plunge and relocate. Before you do, take a moment with your team to answer these questions:
- Will you have to break an existing lease? Start by researching the specifics of your lease. What’s the earliest date you can move without breaking leasing obligations? Is subleasing to another occupant an option, keeping in mind that you will still be accountable for fixing any damage from a sub-lessee? If your office is in a popular area, your leasing company may be willing to negotiate with you.
- What kind of floor plan will work for your team’s needs? Does your team need areas to collaborate or do they prefer the privacy of offices? Many locations offer open floor plans to encourage collaboration. You may want a mix of office and open areas to meet differing needs. If your current facility doesn’t measure up to what you think you need, it may be time to move.
- Do you need virtual collaboration capabilities? Virtual meetings are likely not going anywhere any time soon. It’s helpful to have an area that will support virtual collaborations. Consider if your current office can keep up with a hybrid workplace.
Depend on Professional Office Movers in New Orleans
Once you decide to relocate your office, contact the team at The Quality Group. Our project managers will work with you to ascertain the best options and floor plans for your new location. We handle the move from beginning to end and can also address the decommissioning of your old office. We have the experience you need to rest easier and leave the hard work to us.
Call The Quality Group at 833-756-0103 to learn more about our office movers in New Orleans. Contact us online or stop by our office to get a free quote.
Over the past few years, businesses had to make decisions on how many people to keep in the office or to send home. Remote working is more popular than ever before, and that leaves many companies reevaluating their current physical office space. Choosing to move locations is an enormous undertaking requiring a well thought out strategy and the help of professional office movers. One consideration of any relocation is what to do with the furniture and other items left at the old location. Many commercial leases stipulate offices need to be vacated in certain specific conditions. If they’re unfulfilled, you may lose out on deposits or incur steep fines. Moving companies that provide decommissioning services makes the process much simpler.
Benefits of Hiring Decommissioning Services
Working with a company that offers to decommission your old location properly ensures you meet all your lease requirements. It will also save you headaches from trying to keep up with all aspects of the move. Here are additional benefits of hiring a decommissioning service such as The Quality Group:
- Saves time: You have a business to run and a team to lead. It would be best if you could keep that focus. Having experts handle the moving and decommissioning process frees up time for you to keep things rolling smoothly in the office. They can help you liquidate existing furniture, cubicles, and office equipment so you don’t have to.
- Reduce carbon footprint: Instead of tossing old but usable furniture into a landfill, your furniture, equipment, and appliances can be sold, repurposed, refurbished, or recycled. Your company can stand by its pledge to be greener.
- Save money: You will lose money if you leave your previous location in a mess. Decommissioning services do the hard work to ensure you meet your end of the lease deal. Some will assist with finding buyers for old furniture, so you can get money back or tax benefits if the items are donated.
Choose an Experienced Commercial Mover for Your Decommissioning Project
You don’t have to struggle to complete the move and properly decommission the old location. Choose the experts at The Quality Group for all your moving and decommissioning needs. Our decommissioning services include:
- Breaking down and removing furniture, fixtures, and equipment
- Removing confidential information from electronics and furniture
- Removing all data and voice cabling
- Cleaning all areas
- Repairing damaged areas
- Canceling vendor services
Not only will we handle your move out of the previous location, but we can easily handle all your new office relocation needs too. We offer project management services to so you are free to grow your business. Look to us to pack up your office, move all furniture and equipment, and get you set up quickly.
Call The Quality Group at 833-756-0103 to learn more about our decommissioning services. Contact us online or stop by one of our offices in Jackson, MS, New Orleans, and Baton Rouge, LA, to get a free quote.