You’ve spent long hours and precious resources buying specialized equipment, connecting electronics, and streamlining workflows that are essential for your business operations. Unfortunately, when it comes time to move, you will need to undo all your hard work. This process is called office decommissioning.
Office decommissioning can mean a lot of things. Typically, it’s the process of removing all equipment, furniture, and other items from an office space. It may also require repairing walls, ceilings, and removing electronic cables. In this article, our office decommissioning specialists explain the five steps you need to take to ensure you understand your responsibilities and are able to fulfill them before leaving your current location for a new one.
What are the Steps to Office Decommissioning?
- Review your lease: Every lease will have specific conditions for properly vacating your office space. This can include repair requests, fixture removal, and cleaning standards. It’s important to carefully read these requirements and understand what will be required to return your space to the conditions listed in your contract.
- Make a plan: Before picking up a screwdriver or a paintbrush, you need to formulate a plan. An office decommissioning requires a lot of individual tasks that may be difficult to organize if your team isn’t on the same page. Give yourself a realistic timeline; this project won’t be finished in a day.
- Dispose and recycle: Part of a new start includes leaving the past behind. Be sure to sort through your files and properly dispose of anything that won’t be of use in your new office. This also applies to technology. Outdated or broken computers, electronics, and equipment should be properly recycled.
- Remove fixtures: Everything you’ve used to create your ideal space must be removed when vacating your office. This includes any furniture, TV mounts, shelving, custom lighting, and wiring. For many of these bulky items, it’ll be necessary to carefully disassemble them before removal.
- Cosmetic fixes: The last step to your office’s decommissioning will be refreshing the space for the next tenants. You may need to repair any walls, ceilings, or flooring that have been damaged during your occupation of the space. As a finishing touch, be sure to sweep the office and leave it squeaky clean for your landlord’s inspection.
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When you’re decommissioning your office, it’s important to follow best practices to ensure that your space is returned to the conditions specified in your leasing contract. Fortunately, The Quality Group can help make this process much easier. Our team of office decommissioning specialists is highly experienced in performing this task for businesses in all industries. We will work closely with you to create a comprehensive plan that stays on schedule and meets the needs of your situation.
Call The Quality Group at 833-756-0103 to learn more about our office decommissioning services. Interested in a free quote? Contact us online or stop by one of our offices in Jackson, MS, New Orleans, or Baton Rouge, LA.