A commercial move requires coordination from all employees. But, on moving day, and weeks before you move, you need to appoint someone in your office to coordinate with your commercial movers. You have a lot of options, but how do you know who will be best for the job? What are the responsibilities this person will have? Well, we have some tips so you can choose the right person to be your commercial movers’ “go-to” contact person.
At The Quality Group, we call our clients’ key contact person, the “Move Captain”. You can definitely have more than one contact person if you feel like you need to. But, one captain will definitely do the job. It’s all about what you prefer and feel comfortable with.
The person you appoint will be involved in all aspects of the move and will be involved in the planning, coordination and, of course, should be present at the time of the move. This person is helping to coordinate the entire move.
How do you know who to pick to lead the pack on moving day? We’ll make it easy for you. Here are some characteristics we think would be best for your key contact to have.
First, we suggest the person you choose to be your key contact for the move to be a leader. This person needs to know how to direct traffic, if traffic needs to be directed (hypothetically speaking, of course). They need to know what needs to happen, and convey that to your commercial movers with confidence. If the movers have a question, the key contact needs to know how to answer it, or know who to contact in order to get the question answered.
Another quality this “go-to” employee should have is knowledge of all business operations. When the move is being planned, the key contact should be able to convey to the movers how the furniture needs to be set up in order for the office to be functional for its operations. Functionality is vital, and it’s important that your key contact can help plan out the best way for your new office to be set up so that your business operations will run smoothly. You don’t want someone who works in one department of your office, and has no idea what any of your other departments. If that’s the case, you may end up with a collaborative meeting room filled with computers and cubicles, when that’s not what your business operations need in that particular room.
Problem solving is another characteristic your key contact should have. If your movers have a question or concern, your “go-to” employee should be able to help solve the problem.
No matter what commercial relocation company you choose, you should always have a key contact for your business so your movers can easily coordinate and immediately ask any questions. You want your move to go smoothly, so appoint an employee who has great leadership skills, knows your business inside and out and who is a great problem solver.
Now that you know what it takes to be the key contact for moving day, go scope out your office and decide who will be your “go-to” for your office move!
Work with The Quality Group
At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.