Tag: office furniture

Post-Move Checklist for Your Company

Post-Move Checklist, checklist after your move your business, business moving baton rouge

Moving to a new office can be a positive sign that your business is growing. All the time spent planning and preparing for the move can be overwhelming but moving to a new location where your company can continue to grow and thrive makes it all worth it in the end. Even after the move is complete, there are still many things to do, especially the couple days directly following the relocation. Make sure you have everything covered for your business with this moving checklist so everything runs smoothly after the move. You’ll need a post-move checklist for your company, or you’ll run into all sorts of preventable problems!

Follow this Post-Move Checklist to Avoid Future Problems with Clients and Associates

Distribute Employee Packets

Making sure your employees can access the new office should be at the top of your moving list. Distribute the moving packets to your employees the day of the move with their new passcodes, keycards, desk locations, and parking spots so they have easy access on the first day.

Check Equipment

Directly following a move, assign the task of checking all equipment to your IT department. Include all electronics in the check such as computers, printers, phones, and projectors. Check any other specialty equipment to guarantee that it is working properly. You don’t want to have a client in your office a week after the move and have a technical malfunction occur in the middle of the meeting.

Remove Unnecessary Furniture and Equipment

After the office is arranged for optimal efficiency, you can arrange to have any excess furniture and equipment removed, including furniture from your previous office that doesn’t work with the new furniture. To avoid having any unneeded equipment, you can store, donate, sell, or throw away any excess. You’ll want to do this relatively soon after you move so the office is not crowded and uncomfortable.

Update MaterialsUpdate website information after your move, Post-Move Checklist for Your Company

Double-checking all business materials with the company’s contact information is one of the most important assignments to perform after a move. Do not leave any platform untouched because you don’t want to confuse your clients or customers. Change the contact information on your website and social media accounts, print new brochures and fliers, and reorder all your business cards for consistency.

Know the Area

Mapping out the new area will be critical when making appointments with associates and clients. Knowing traffic conditions, back roads, and transit options will be the difference between being on time for a meeting and not. You can also get a list of appropriate business lunch locations and their busy hours for future reference.

Contact Associates and Clients

Send out a reminder to all your clients and associates about your new location within a few days of the company’s move to prevent future confusion. Contact your clients, the cleaning company, your delivery company, and the USPS. You can confirm that they have your new address so meetings, services, and deliveries still happen and arrive on time.

File any Complaints

Once everything is unpacked and assessed you’ll need to file any complaints and insurance claims with the moving company if any equipment was damaged. If you notice something damaged, it is important to address it immediately to ensure accurate reports and claims.

Leave a Review

Leaving a review of the moving company can wait until a few days after the move. But, it should be done before the week is out. This is another place you can express your concerns and questions with the service. It can also help others make a decision about the company if you had a good experience.

Post-Move Checklist PDF Printout

After you move into the new office, don’t just relax or get back to your normal routine as soon as possible. Make sure you’ve covered your bases. To avoid problems in the future, however, you should keep everything in order. Tell everyone associated with your company where you are, and update all materials. Run through this checklist after your relocation to ensure your business runs smoothly going forward.


Let The Quality Group Take Care of the Move

At The Quality Group, we’re your commercial relocation specialists. We’ve been in operation for more than 30 years, starting in New Orleans. We offer comprehensive business moving services from move planning to furniture installation. And, we want to ensure that you’re post-move goes just as well as your move. We’ll handle the move and even advise on the post-move checklist for your business!

 

Old Office Furniture: Sell, Donate, or Trash?

When the office is ready for new office furniture, you have to decide what to do with the office furniture you no longer want. It can be a tricky decision to decide whether selling, donating, or simply throwing it in the trash is your best option. Before the new items can be delivered though, you have to make a decision so you can arrange a pickup, coordinate a drop-off, or obtain some storage space to make room for the furniture. Whether you are moving and starting over with new furniture or simply upgrading the office, knowing the benefits and downsides of selling, donating, and throwing furniture away will help you make the best decision for your company.

Benefits and Downsides of Selling, Donating, and Throwing Away Old Office Furniture

Selling the Old Office FurnitureSelling old office furniture

Selling the old office furniture may be a great option for the company. You can make back some of the money you originally spent and put it toward the new office furniture. Getting back money previously spent however is the biggest benefit of selling your old office furniture.

You’ll have to consider the time and effort needed to sell your office furniture. If space, time, and effort are not something you can spare then selling might not be your best option. You’ll have to find someone to buy the furniture, store the furniture until the new owner can take it, and be available when the furniture is going to be picked up or delivered.

If the company needs the extra cash and can spare the space, time, and effort then selling may be your best option. If money is not a concern, you may consider donating or throwing it away to save you some extra effort.

Donating the Old Office FurnitureDonate old office furniture you no longer need

Donating office furniture offers its own benefits separate from selling and throwing it into the trash. Donating your old office furniture will help others who cannot afford to buy brand new furniture and support your business’ philanthropic efforts. Donating your office furniture is relatively easy as well, as most organizations would be willing to come pick up any donations at your convenience.

Donating your office furniture will also be tax deductible. Just ensure you ask the donation organization for the required information and papers so you have what you need to get the business tax deduction.

Before you donate any office furniture however, examine it with a scrutinizing eye. Assess whether or not the furniture is in decent condition. Would you utilize the furniture again? If the answer is no because of holes, stains, broken parts, or other wear and tear marks then donating might not be right for the used office furniture. Giving it to someone else to throw away is not helping or benefiting anyone. If the used office furniture is just not in your company’s taste anymore and it’s in good condition, donating it to an organization may be right for your company.

Disposing of Old Office Furniture

Disposing of the furniture in the trash is probably the easiest with a simple arrangement with a waste management company in your area. If you’re not worried about money or getting a tax deduction with your old office furniture then throwing it away may be a good option for your company.

In addition, if your office furniture is in poor condition, throwing it away will be your best option. This is usually a last resort due to the only benefit being convenience, but if selling or donating is not the right decision for you then disposing of the furniture will give you room for the new furniture just as well.

When making room for new office furniture, consider the benefits and downsides of selling, donating, and disposing of it before making a final decision. You may be able to make up some previously spent money or get a tax deduction while making room for the new office furniture. If all else fails or you need space immediately then disposing of the furniture can be your best option. Choose what works best for you and your company and get your office ready for a new look with new furniture.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Business Evaluation Opportunities During a Move

Moving your company to a new location opens your business to many opportunities. Starting your business anew in a different location allows you to take a step back and evaluate your business. You can check to see if your equipment, furniture, and technology are up to par with the new location and mindset you have. Perhaps you even want to evaluate the processes of your business and determine whether there is a better way to go about completing tasks. A company’s relocation time is the perfect time to challenge the routine it has fallen into and bring it up to date with the rest of the world. You have the reason and the mindset to take on innovative items and ideas that will give your company new life.

Opportunities During a Move for Your Business

Business Evaluation Opportunities During a Move, during an office moveFurniture

The desks, computer chairs, and guest chairs may be a perfect fit for your current office, but have you considered how they will fit in the new place? The design of your new office may not suit the same design as your previous office. The new work environment may lend itself to a modern or industrial style rather than a contemporary style. Having a well-designed office will make an impression on clients and relay to them a new level of professionalism. Aside from aesthetics, your current furniture may literally not be the best fit for your new office. Spatial and functional office layouts make a huge difference in workflow. If employees have large desks and they will be moving into a narrower working environment, it may be best to order desks that will be more suited to the smaller space. Seizing the opportunity to better your work atmosphere and functionality during a move will save you and your employees’ many headaches in the future.

Equipment

The technological equipment you have in your office plays an important role in the management of the business. You may not even notice how much you rely upon it however, maintaining functional office equipment is a must. Do your employees constantly have to fix the printer, shredder, or coffee machine? It may seem like a minor inconvenience but that time spent fixing problematic machines adds up and frustrates your workforce. An office move is a great time to pitch out the old machines that are hindering you and your employees and acquire new equipment that will support the work you all do.

Seize the opportunity during a move to update technology. Technology

Not many businesses think about the back-end technology that safeguards the entire company. It’s understandable because it’s not a tangible item that you interact with daily but it is still important for the company to maintain. Computers, off-site servers, digital security programs, and digital system backups are all requirements for a company. Computers that are not updated can be a risk to company confidentiality, and systems that are not backed-up and stored elsewhere can mean complete shutdown for the company. A move is the perfect time to make sure all are up-to-date and secured safely in case the unexpected happens.

Processes

When one change happens another is bound to follow. You are already in the mindset to accept change with the move so it may be time to take a huge step back and evaluate how things are running in the business. With a new office, you have the opportunity to implement new processes that increases efficiency, balance workload, or just makes more sense. A new place with a new way to accomplish work can give new life to your business.

A business’ relocation can be exactly what the business needs for continued progress. While business owners tend to set these factors aside because there are more pressing matters, the fact remains they are important and an integral part of the functioning of a company. During your move, evaluate your business and find aspects of the company that can be improved and seize the opportunity.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Avoid Moving Twice with New Furniture

Moving logistics can be a nightmare when trying to coordinate all variables. From the moving company, keeping clients informed of your schedule, interior designs, system installers and everyday vendors, the stress can add up quickly. The Quality Group can help alleviate much of this stress and can help our clients that use this time to update their office furniture as well. Whether it is due to normal wear and tear or the desire to keep the office atmosphere consistent with the new location, businesses can often add another layer of complexity with scheduling when making this decision. What happens if you order and it is scheduled to arrive after you’ve already moved? What happens if it arrives too early? We have some advise on how the Quality Group can help.

Don’t Let New Furniture Result in You Moving Twice

Avoid Moving TwiceYou can avoid moving twice with help from The Quality Group.

A common practice in the business world when relocating is to essentially move twice. You may think this is absurd, but it happens more often than you think. Many companies will move into their new office with their old furniture, then pay someone to come and get the old furniture and then pay someone else to bring in the new furniture. Businesses lose a production day when this procedure is followed, but they often don’t see another option. Companies have to keep old furniture until new furniture arrives and scheduling pick-ups and deliveries for the same time is virtually impossible. You can however, avoid moving your furniture twice with a little help and planning.

Purchase and Ship Your New Furniture Early

To avoid moving twice, purchase your furniture early in the moving process. You can avoid a large amount of stress by researching and purchasing your new office furniture before you start attempting to coordinate companies. Purchasing the large items early will also give you leeway on deciding when and where you want it delivered. Instead of shipping your new furniture to your old location where you don’t have room for it, or having it shipped to your new place weeks after you’ve moved in, you can ship it to your moving company: The Quality Group.

Store Your New Furniture with the Quality GroupAvoid moving twice by shipping your furniture to The Quality Group

Storing your new furniture with The Quality Group can reduce the amount of work you have to do by cutting down coordination requirements and streamlining the time needed to get your new office up to par. When you purchase your furniture from an outside vendor, The Quality Group is able to safely store it until moving day. When you ship the furniture to The Quality Group, you remove the need to find storage elsewhere and you avoid moving twice. The Quality Group receives, inspects, corrects any mistakes, and stores your furniture until you are ready to move into your new office.

Enjoy the New Furniture at the New Office

When your move day comes, The Quality Group brings and installs the furniture to your specifications. With this process you don’t need to worry about having your old furniture in your new office until the new ones arrive. You also don’t have to worry about coordinating multiple companies, into your move. The Quality Group will already know your move schedule and relocate the new furniture into your office at the same time as moving all of your other equipment, thus avoiding operational downtime. The whole process will happen on the same day and you will avoid the double move situation.

Storing new furniture with your moving company can greatly reduce the stress and work that comes with business relocation. Excess company coordination is removed and aesthetics are not sacrificed when everything arrives at the new office at the same time. The Quality Group aims to ease your moving process by helping to manage your furniture substitution by storing your office furniture until the day you move into your new office.


Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

The Modern Office

The New Modern Office is Trending

It’s 2016 and the workforce is slowly shifting from the baby boomer generation to the millennial generation. With that workforce shift comes a shift in office space and lifestyle expectations. Keeping your new work force motivated and happy at work can have a huge effect on their happiness and productivity. Many millennials now want to be part of the open office trend, which means you might be looking into a new office space and an openly designed office layout. While you are shifting your office over to the new modern office trend, keep The Quality Group in mind as we can help you get into your new office with ease.a modern office

Location

The millennial generation puts emphasis on balancing work and home life. Having an office in an urban area with high walkability access will sit well with millennials who are big on convenience. Easy access to work and entertainment in an urban area will be exactly the kind of convenient balance of work and life they are searching for in their life. They also like the option to choose where they work. Finding an office that has multiple workspace options, including outside options, can go a long way with your upcoming employees. While moving into a new office can seem daunting, planning for the happiness of your future employees is important. The Quality Group can ease your move into that modern office by taking every detail into account. We even calculate how many elevator trips it will take to move you and do so at a time that won’t interrupt business.

Space Planning

The modern office trend that the millennial generation expects comes with a whole different setup from the cubicles that used to be popular. Open-concept design and collaborative furniture are now on the rise and require spaces where more than one person can sit. The Quality Group has partners who can help any office optimize its space for the new workforce. They can optimize your office for your workers who need open spaces and for those who need individual spaces.

Furniture

The Quality Group partners with interior design companies that can help any office plan, design, and equip their office with the right furniture. From collaboration furniture to individual workspaces, they can help create your modern office with a perfect blend of open and individual workspaces with furniture professionally modern office furnitureassembled by the Quality Group. Whether you are bringing your previous furniture with you or are looking for new furniture, The Quality Group can help by moving, arranging, and collaborating with you on your furniture needs.

The millennial generation may have a different idea of an office from previous generations but The Quality Group is here to help you get a handle on moving. When you find the new office that will suit your workforce’s expectations, let The Quality Group come and seamlessly move you and create a workspace your new employees will love.


 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

The Quality Group Takes Care of Your Furniture Needs

Here at The Quality Group, we take care of your furniture during your move, no matter what stage of its life cycle it’s in.  We make sure all your furniture needs are taken care of so there is no extra work for you.

Recycle

We donate unwanted furniture You’ve taken a look around the office and noticed that your furniture is not what it used to be. It has some scuffs and scrapes, it’s a little out of date and not all of it even matches anymore.  With the move coming up, you decide to throw out the old and bring in the new. The problem is you don’t know what to do with the old. The Quality Group however, knows exactly what to do with your old furniture and they will even do it for you.

When your office moving date arrives, The Quality Group will take the furniture you no longer want and donate it to Habitat for Humanity, on your company’s behalf. You get to free up your space for new furniture without extra work, and Habitat for Humanity gets to use your old furniture for a good cause.

Store

It’s come to your attention that you don’t quite know where to put some of the office furniture in the new office. The new office has a different layout and while you’ve discussed where it can go, you’re still not quite convinced. You don’t want to put it there yet and you don’t want to get rid of it yet either.  Not to worry, during your dilemma, The Quality Group can store your furniture until you are ready to make a decision. Once you’ve decided, just let The Quality Group know and they will help you carry the decision out.

Sell furniture

We sell you furniture perfect for your new officeYour company doesn’t have any furniture for the new office you are moving into because of the different space requirements.  You can’t have your clients sit on cardboard boxes when they come to visit and you can’t expect your employees to sit on them either.

If your new office is going to be looking bare, then let The Quality Group know during your move. They will consult with you about your furniture needs and make suggestions from their assortment of office furniture that they sell. They will ensure that everyone in the office is happy and comfortable with the new furniture.

Furniture is one of the biggest things to worry about during a move, whether you are getting rid of it, keeping it or even if you are unsure about what to do with it. Whichever stage you find yourself in with your furniture during your move, The Quality Group is happy to help.

Finding the Right Office Furniture for Your New Space

When you move, you and your business get a fresh start. New office, new surroundings and a new feel to go along with it. As you look around your current office space, you begin to contemplate where you’re going to put things. You’re not sure if your furniture will fit and look best in your new location. So, where should you begin to solve this problem?

rightoffice_furnitureFirst, start with your moving company. You should ask your commercial movers what furniture they suggest, if they can recommend a furniture brand/style to best fit your new office and business operations and if they can install it.

If your commercial movers do not provide these services, then we have some tips for you to remember. When you shop for your new office furniture make sure your shopping not only for a reasonable price, but also for functionality. You don’t want to buy hundreds of cubicles when your business operations require employee collaboration. If you buy office furniture that isn’t functional for your business operations, it could also lead to unproductive employees. You need to foster a productive work environment for your business and your employees. So, if you’re shopping for new office furniture make sure to keep functionality, operations and employee productivity in the forefront of your mind.

QG_rightofficeThe next thing you want to think about is furniture storage. You need to be prepared if either some of your new furniture, or some of the old furniture doesn’t work in your new space. If you find yourself in this situation, we recommend you ask your commercial mover about any solutions they might have. They should be able to either store it, or dispose the unwanted office furniture. If they have storing capabilities, make sure the storage facility is secure so that all of your office furniture is safe and sound.

You spend a lot of time in your office and at your desk, so you need to ensure that both you and your employees have functional office furniture. You don’t want to find yourself with too much furniture for your new space, or with furniture that doesn’t flow properly in your new office. Take some time to consult with your commercial movers, think about the best way to organize your office to streamline your business productions and then shop for that perfect office furniture that will make your new office the office of your dreams!

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

 

 

Is Modular Furniture Right for Your Office?

Modular office furniture pieces are pre-made work surfaces or units that can be combined in different ways to furnish a room. This often includes walls, desks, cubicles, cabinets and other storage solutions. Modular furniture can be expensive, but if it’s right for your business, it could save you time, money and headaches in the long run.

Are you renting an office? It’s hard to pour money into an office renovation when you don’t own the building. Plus, landlord expectations can make any structural changes hard to consider. With modular furniture, you can separate your space into offices, workstations, common areas, whatever you need, without making any permanent changes to the owner’s building. And better yet, you can pack up your whole office and take it with you when you move.

 

ModularFurniture-businesschanging

Is your business changing? Whether your company is growing or downsizing, your office needs are changing. Maybe you need more space, or you need larger offices. Modular furniture adapts to be anything you need it to be. Did you just hire a new executive? Give them a corner office with movable walls and desks. Are you downsizing and want to open up more common space? Simply fold flat and pack up the modular pieces you’re not using. Instead of paying to move your business to a better-suited space, make your office work with flexible furniture.

 

ModularFurniture-Disorganization

Is disorganization ruining your office’s productivity? Employees that are too crammed together can’t be productive. Neither can employees who can’t find the materials and supplies they need. Modular furniture helps you visualize and organize your office into distinct work zones that can be relocated, depending on employee needs. Modular furniture saves you space and can optimize your office’s workflow.

Modular furniture is flexible, adaptive and designed to encourage productivity in your workplace. It might even pay for itself in saved moving costs and streamlined office operations.

The Quality Group works with the biggest brands in the modular furniture industry, like Steelcase, Allsteel and more. We can find the best modular office furniture for your space, deliver it and install it. We’ll even haul away and recycle your old furniture. If you think modular furniture could be right for your office, let’s get in touch.

 

Work with The Quality Group At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Why Should You Use Recycled Office Furniture?

Recycled and refurbished furniture is a trend on the rise. The internet is full of ways to reuse, recycle or “up-cycle” chairs, desks, tables, cabinets etc. But what about for offices? Should you invest in recycled office furniture for your commercial facility? Whether you’re about to move offices or just considering renovating, refurbished furniture can save you money, help your community and get good press for your business.

Save Money

Office moves and renovations are expensive. From moving costs to lost productivity, expenses add up fast. Check new office furniture off your list by reusing what you have or finding recycled or refurbished furniture. Imagine how many employees your office has. Now imagine buying brand new office furniture for every one of them. With recycled office furniture, you can save as much as $7,000 per workstation. And according to leading workplace supplier Steelcase, reusing existing furniture after your commercial move may help you towards LEED® certification, qualifying you for government incentives.

Save the Planet

Believe it or not, people notice what your office looks like. Visiting clients look around, and your work environment speaks to the type of company you are. A feature like recycled office furniture stands out. An office that makes an effort to reduce their environmental impact is a company who cares. This kind of commitment to sustainability will be noticed by local media and the community, garnering good press for your business and a favorable impression from your customer base.

Savor Your Style

Many companies want a clean, modern look to their offices. Especially when moving into a new office. Part of the excitement of moving into a commercial facility or getting an office makeover is having a fresh new space to work in. But you don’t have to buy new to look new. You can find modern, efficient workspace furniture that’s up-cycled from old furniture. Check out some examples to see just how good recycling can look.

 

 

Considering recycled office furniture? The Quality Group can help. We specialize in finding the right furniture to maximize your office’s productivity. We’ll even get rid of your old furniture for you. Before you spend a fortune on new office furniture, give The Quality Group a call.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.