Category: Moving Preparation

Business Evaluation Opportunities During a Move

Posted on August 2, 2016 by - Commercial Relocation, Moving Preparation

Moving your company to a new location opens your business to many opportunities. Starting your business anew in a different location allows you to take a step back and evaluate your business. You can check to see if your equipment, furniture, and technology are up to par with the new location and mindset you have. Perhaps you even want to evaluate the processes of your business and determine whether there is a better way to go about completing tasks. A company’s relocation time is the perfect time to challenge the routine it has fallen into and bring it up to date with the rest of the world. You have the reason and the mindset to take on innovative items and ideas that will give your company new life.

Opportunities During a Move for Your Business

Business Evaluation Opportunities During a Move, during an office moveFurniture

The desks, computer chairs, and guest chairs may be a perfect fit for your current office, but have you considered how they will fit in the new place? The design of your new office may not suit the same design as your previous office. The new work environment may lend itself to a modern or industrial style rather than a contemporary style. Having a well-designed office will make an impression on clients and relay to them a new level of professionalism. Aside from aesthetics, your current furniture may literally not be the best fit for your new office. Spatial and functional office layouts make a huge difference in workflow. If employees have large desks and they will be moving into a narrower working environment, it may be best to order desks that will be more suited to the smaller space. Seizing the opportunity to better your work atmosphere and functionality during a move will save you and your employees’ many headaches in the future.

Equipment

The technological equipment you have in your office plays an important role in the management of the business. You may not even notice how much you rely upon it however, maintaining functional office equipment is a must. Do your employees constantly have to fix the printer, shredder, or coffee machine? It may seem like a minor inconvenience but that time spent fixing problematic machines adds up and frustrates your workforce. An office move is a great time to pitch out the old machines that are hindering you and your employees and acquire new equipment that will support the work you all do.

Seize the opportunity during a move to update technology. Technology

Not many businesses think about the back-end technology that safeguards the entire company. It’s understandable because it’s not a tangible item that you interact with daily but it is still important for the company to maintain. Computers, off-site servers, digital security programs, and digital system backups are all requirements for a company. Computers that are not updated can be a risk to company confidentiality, and systems that are not backed-up and stored elsewhere can mean complete shutdown for the company. A move is the perfect time to make sure all are up-to-date and secured safely in case the unexpected happens.

Processes

When one change happens another is bound to follow. You are already in the mindset to accept change with the move so it may be time to take a huge step back and evaluate how things are running in the business. With a new office, you have the opportunity to implement new processes that increases efficiency, balance workload, or just makes more sense. A new place with a new way to accomplish work can give new life to your business.

A business’ relocation can be exactly what the business needs for continued progress. While business owners tend to set these factors aside because there are more pressing matters, the fact remains they are important and an integral part of the functioning of a company. During your move, evaluate your business and find aspects of the company that can be improved and seize the opportunity.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Supporting Employees During an Office Move

Posted on July 26, 2016 by - Moving Preparation

office move new orleans

Support Your Employees During a Move

Relocating your company to a new location involves meticulous planning and significant preparation. An office move involves many different details. You have many aspects to consider including the furniture, equipment, and daily essentials. While the item logistics for your move are extremely important for your business, there is another aspect that is a vital part of your business you’ll need to address too. Your employees will need a different kind of support for the move than your business items. For your employees, the move is new and unknown. Supporting them during the change is key to keeping your business running smoothly.

How Moving Impacts Employees

A few days of interrupted work due to the move will not heavily affect your employees work life. An employee can generally recover their work routine easily after an office move because it is not a permanent disruption. While their work life will not be heavily affected by the move, their personal life is another matter. Whether it is an international move or a local move, routines will change because of the relocation. Commutes, daycare pick-up times, and morning routines can all be affected by an office relocation. Your employees will need to adjust to the relocation and have time to plan how they will accommodate the change.

Revealing the Relocation NewsSupport your employees during a move by answering questions.

The initial reveal of the move will likely come as a shock to your employees. While you and your management team may have been excited for the change, you’ve already had time to adjust. Your employees will feel differently and will need time to understand what this means for them. Tell them face-to-face and be ready to answer any questions they may have about the move. You’ll want to tell them as early as you can so they can start their own preparations and begin to plan for themselves and their family. The more time they have to plan the better prepared they will be for the new office.

Supporting Employees During an Office MoveSupporting Your Employees During the Move

Supporting your employees during a move will help them adjust to the new location quicker because they will have one less thing to worry about. Whether you help them plan their new commute or provide a moving care package that pays for their relocation, providing some kind of assistance will relieve a little of their stress. Showing that you are aware of the challenges facing your employees and are putting forth effort to help them through it will go a long way. Whatever assistance you decide to provide to your employees, decide in the planning stages and let them know when you announce the move.

Your employees are a valuable part of your business. Supporting your dedicated workers in the relocation will help you retain happy and hard-working employees. The extra support will also relieve their stress and allow them to stay focused on the job at hand. An office move can be a great new experience for everyone involved with the proper support for and from your employees.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Your Office Moving Questions Answered

Posted on July 12, 2016 by - Commercial Relocation, Moving Preparation

Your Office Moving Questions Answered, moving relocation company new orleans

Business Relocation Questions Answered

Moving is a taxing time that demands a lot of time and effort. You have many moving parts to coordinate and questions arise about how things should be handled for the relocation. Your moving company probably handles a lot of the process so we’ve compiled a list of questions about the moving process that a lot of business owners have for moving companies. Find out what you need to know so you can coordinate your moving relocation more effectively.

 

  1. How Do I Get a Price Estimate?Call your movers for a business relocation estimate, your moving questions answered, commercial moving new orleans

Receiving a price estimate from your local office movers should be a simple phone call away. Moving companies vary in how they give estimates but with The Quality Group, we come to your business to do a free move consultation. The consultation includes everything from how we pack up your computer equipment to how many elevator trips it will take to move you out of the building. No matter the method, a moving company will give you a fairly accurate estimate of your move, whether in person or over the phone.

 

  1. When Should I Call to Schedule my Move?

Generally, the earlier moving companies know about the move, the better options you have. Planning your move in advance allows you to pick your ideal moving date instead of having to work around a booked schedule. Moving companies try their hardest to accommodate clients and schedule something on short notice but it doesn’t always work out optimally. Get an easier experience by booking your move as soon as you know you’re relocating.

 

  1. What Services Can You Provide for the Move?Business relocation companies offer a wide array of services, commercial moving in new orleans

Different moving companies can provide a varying range of services. At The Quality Group, we are a comprehensive moving relocation company and provide all the services you need for a move, from the move planning to the furniture installation in the new office. Contact your moving company to understand what services they can provide for you and which ones you’ll have to take care of by yourself.

 

  1. How do You Protect My Items?

Professional moving companies take the safety of your items seriously. They pack your items in protective wrapping, place them in cardboard boxes, or put them in plastic tubs, and secure them safely on the truck. On top of handling your items with care, moving companies have the extra precaution of insurance just in case something breaks. At The Quality Group, we are bonded, licensed, and insured for both our protection and yours.

  1. Do You Specialize in Moving Relocation Businesses?

Moving companies can be flexible in the types of moves they conduct, however, every company is not created equal. A moving company that specializes in relocating businesses, like The Quality Group, knows how to handle business equipment. All your technical and specialty equipment can be managed with the resources commercial movers have that residential movers may not. Depending on your office, and how much equipment you have, hiring a dedicated commercial mover may be your safest option.

Having a basis on what your moving company can provide is the key to a successful relocation. At The Quality Group, we make every effort to accommodate our client’s needs so you can have a stress-free move. Contact your moving company today to find out whether they are a good fit for your business relocation.

 

Work with The Quality Group

At The Quality Group, we’re your commercial moving relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Documents During a Corporate Move

Posted on June 21, 2016 by - Moving Preparation

Businesses tend to collect a lot of paperwork over the years. Many businesses allow documents to stack up over time without realizing how much paperwork is actually collecting in their file cabinets. While it is important to keep many documents for your own records or to meet standards set forth by laws, it is a good idea to clean records out every once in a while to avoid a paper overload. Moving your company to a new location presents the perfect opportunity to do some paperwork “spring cleaning” for your business.

Find Out How and Why You Should Dispose of Documents During a Corporate Move

During a corporate move clean out your file cabinetsWhy Should I Dispose of Documents During a Corporate Move?

The most obvious reason to get rid of documents you no longer need during a corporate move is that it will save space in your already packed file cabinets. Disposing of unneeded documents will make room for new forms you’ll be collecting in the future.

Another reason to get rid of unnecessary documents is that they could lead to information liabilities. Old documents that no longer pertain to your company could still hold confidential information. If this information gets into the wrong hands it could lead to legal problems and damage your company’s reputation. Getting rid of old documents can help stave off future problems for you and the company.

How Should I Dispose of Documents Before a Corporate Move?

Sensitive documents should be disposed of properly to remove any risk of leaked information. While you may have a document shredder at your office, it might not be sufficient enough to get the job done correctly. Paper shredders that only shred documents into long strips still run the risk of leaking information. It is quite easy to piece the strips back together again. You’ll want to either invest in a crosscut shredder or hire a company to shred your documents for you.

During a corporate move shred your documentsWhat Documents Should I Shred During a Corporate Move?

Keeping essential documents is extremely important for a company. Keeping records of items you haven’t had anything to do with in five years however, may not be the best use of your cabinet space. If you are still worried about shredding the older documents, you can hire a company to help you with record organization and retention.

Moving old, non-essential documents to your new location will just make it cluttered. Removing those documents before your relocation will help you be better organized from the start. Take the time to sort your documents and dispose of any you no longer need and enjoy a smoother relocation process.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

4 Organizing Tips to Easy Office Relocation

Posted on June 14, 2016 by - Moving Preparation

Preparing for an office move can be stressful for the whole office. It is disruptive of the work flow and nerve-racking to all employees involved. Successful organization before your move however, can lead to a seamless and easy office relocation and as well as stress-free unpacking.

Have an Easy Office Relocation with these 4 Organizing Tips

1. Label EverythingLabel personal items for an easy office relocation.

While your moving company will move all of the big equipment and furniture, ensuring correct installation and relocation of these items, you and your employees will need to take care of the small and personal items. Labeling your small and personal items will ensure your equipment is relocated correctly and lead to a smoother move as well as an effortless unpacking process. Labeled files will end up in the correct filing cabinet while kitchen supplies will make it into the kitchen area instead of the lobby.

Use color coded labels for even more organization.

 

2. Use ChecklistsChecklists help you ensure all aspects of moving are covered.

When getting ready for the move, use checklists to ensure that every aspect of packing is covered and all items are organized before the movers arrive. Your list might include checking in with every employee and confirming they are prepared for the move or completing a walk through of the communal areas to verify that all is packed. You could also have a general inventory list to confirm that everything is accounted for in each area of the office.

 

3. Delegate TasksPut one person in charge of a specific task to ensure things get done.

Who packed the kitchen supplies? Where are the communal office supplies? To avoid these questions, delegate communal space packing to certain employees to guarantee all communal packing is complete before the big move. Delegating tasks will also ensure that nothing is left behind. Putting one person in charge of a specific area will provide your employees with a sense of responsibility and give you a point person to talk to if an area is left unpacked.

 

4. Assign New OfficesFor an easy office relocation, assign new offices before you get there.

Before the move, give your employees their new office numbers or cubical locations. Provide them with a layout of the new office space so they can familiarize themselves with the arrangement. Have them label their personal office boxes with their new office numbers or names. This can help prevent an office scramble after the move.

At Quality Group, we can help you plan your layout and optimize it for workflow efficiency and assist you in office assignments. Having a third party assign offices can lead to fewer arguments between employees fighting for the “best” office space.

Moving an office is stressful enough, but taking a little time before the relocation to organize yourself and your employees can lead to a harmonious and easy office relocation. Use these tips to ensure that packing and unpacking your office goes smoothly.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Avoid Moving Twice with New Furniture

Posted on June 7, 2016 by - Commercial Relocation, Facility Installation, Moving Preparation, Office Furniture

Moving logistics can be a nightmare when trying to coordinate all variables. From the moving company, keeping clients informed of your schedule, interior designs, system installers and everyday vendors, the stress can add up quickly. The Quality Group can help alleviate much of this stress and can help our clients that use this time to update their office furniture as well. Whether it is due to normal wear and tear or the desire to keep the office atmosphere consistent with the new location, businesses can often add another layer of complexity with scheduling when making this decision. What happens if you order and it is scheduled to arrive after you’ve already moved? What happens if it arrives too early? We have some advise on how the Quality Group can help.

Don’t Let New Furniture Result in You Moving Twice

Avoid Moving TwiceYou can avoid moving twice with help from The Quality Group.

A common practice in the business world when relocating is to essentially move twice. You may think this is absurd, but it happens more often than you think. Many companies will move into their new office with their old furniture, then pay someone to come and get the old furniture and then pay someone else to bring in the new furniture. Businesses lose a production day when this procedure is followed, but they often don’t see another option. Companies have to keep old furniture until new furniture arrives and scheduling pick-ups and deliveries for the same time is virtually impossible. You can however, avoid moving your furniture twice with a little help and planning.

Purchase and Ship Your New Furniture Early

To avoid moving twice, purchase your furniture early in the moving process. You can avoid a large amount of stress by researching and purchasing your new office furniture before you start attempting to coordinate companies. Purchasing the large items early will also give you leeway on deciding when and where you want it delivered. Instead of shipping your new furniture to your old location where you don’t have room for it, or having it shipped to your new place weeks after you’ve moved in, you can ship it to your moving company: The Quality Group.

Store Your New Furniture with the Quality GroupAvoid moving twice by shipping your furniture to The Quality Group

Storing your new furniture with The Quality Group can reduce the amount of work you have to do by cutting down coordination requirements and streamlining the time needed to get your new office up to par. When you purchase your furniture from an outside vendor, The Quality Group is able to safely store it until moving day. When you ship the furniture to The Quality Group, you remove the need to find storage elsewhere and you avoid moving twice. The Quality Group receives, inspects, corrects any mistakes, and stores your furniture until you are ready to move into your new office.

Enjoy the New Furniture at the New Office

When your move day comes, The Quality Group brings and installs the furniture to your specifications. With this process you don’t need to worry about having your old furniture in your new office until the new ones arrive. You also don’t have to worry about coordinating multiple companies, into your move. The Quality Group will already know your move schedule and relocate the new furniture into your office at the same time as moving all of your other equipment, thus avoiding operational downtime. The whole process will happen on the same day and you will avoid the double move situation.

Storing new furniture with your moving company can greatly reduce the stress and work that comes with business relocation. Excess company coordination is removed and aesthetics are not sacrificed when everything arrives at the new office at the same time. The Quality Group aims to ease your moving process by helping to manage your furniture substitution by storing your office furniture until the day you move into your new office.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Writing Your Business Relocation Letter

Posted on May 24, 2016 by - Moving Preparation

Informing those who interact with you on a daily basis about an upcoming move is an essential part of keeping your business running normally. Your clients, vendors, partners, and mail deliverers need to know your new location if they are going to continue to interact with the business in an efficient manner. A well-written and timely business relocation letter will help everyone associated with your company accept your transition to a new location.

Business Relocation Letters Notify Your Associates of Your Move in a Timely Manner

Start preparing your business relocation letter two months outPrepare

Giving enough time for everyone to get used to your move is an important part of moving. You’ll want to start preparing to send out the letter two months prior to your move date in order to get everything assembled. Start preparing the letter as soon as you know the move date.

Construct the Mailing List

Chances are your list of contacts is extensive. The first step in sending out your business relocation letter is sifting through all your contacts to determine who needs a notification of your move and who does not. For example, a client you haven’t interacted with in five years may not be your first recipient, however, this does create an opportunity to reach out to that client and update them on your services or how your business has changed. The client who you see every quarter however, should be made aware of your business relocation as soon as you’re ready to send them out.

Write Your Letter

There are several aspects you’ll need to include when writing your relocation letter. All of your contact information including mailing addresses, phone numbers, email, and social media profiles needs to be included on your letter so recipients can contact you with any questions or concerns. If your contact information is changing, put both forms in your letter and the dates when that contact information will be valid.

Follow this format for your letter:

All contact information

Greeting

Introduction paragraph

o   The announcement of the move and the date when the new office will be open.

Secondary paragraph

o   Explanation of the move. This can include why you are moving, any service changes that will be a result of the move, and what they can expect for the future.

Current and future contact information with effective dates

Closing paragraph

o   This is a positive message about the move and a thank you to the recipients for their understanding and support. It also includes directions for contacting you with concerns.

Closing and signature

Send your business relocation letter through the mail, email, and post it social mediaSend the Letter

Printing and sending the letter to your recipients is the last step in completing your business relocation letter. You’ll need to print out the copies either in-house or get a print shop to print them for you, along with the envelopes. Once mailed, follow through by sending the letter in email form as well as posting it to your social media pages to ensure everyone sees the update. Getting the letter to clients through multiple channels will ensure your message is received. Send out your notification of the move through mail, email, and social media posts at least one month before the move date. You can also send out reminders or countdown letters and emails reminding everyone of the move as it draws closer. Giving a month’s time will allow people to make necessary adjustments or ask questions about the move.

An organized business relocation letter can do wonders for your clients, vendors, and associates when you are moving to a new location. Simply giving them formal notification can prevent confusion and awkward phone calls about your location. A business relocation letter and proper follow through plan will help everyone take your company’s move in stride.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Updating Your Address Business Moving Checklist

Posted on May 17, 2016 by - Commercial Relocation, Moving Preparation

Updating your address during a business move can be a bit of a hassle. It used to be an easy update informing the post office and your clients of the move. Today however, there is a lot more to worry about. With the multiple channels you utilize to stay current in the market, you also need to be concerned about keeping those channels updated to ensure current and future clients can find you. Make sure to update your address during a business move on everything in this checklist to keep your clients informed.

Update Your Address During a Business Move to Avoid Client Confusion

 

  • Website

Your website is where most people are going to look in order to find where you are located. Informing your web company of the move and requesting them to change your address is a top priority.

 

  • Business Card

You give business cards to every potential client and acquaintance you meet. If you set up a meeting with someone and they are basing your location off of the information you personally handed to them, it better be correct or the relationship will be strained before it even begins.

 

  • Marketing Materials

Many businesses utilize some type of marketing material whether it is flyers, brochures, billboards, newspaper ads, or magazine ads. Update your address on these materials to avoid confusion with your clients.

 

  • Social Media

This one is easy to forget about but extremely important to remember. With more and more people spending increasing amounts of time on social media, having updated information on these platforms is crucial for your business. Correct information on social media will keep you current on the online sphere and ensure your followers you are active as a company.

 

  • Google

This encompasses updating your business’ location on Google Maps and on your paid search campaigns. Many people search for your business on Google Maps because it is easy and accurate. It is crucial to ensure the listing stays accurate so people end up at your new location. Also, updating your paid search campaigns to the new address will prevent your clients from being

 

  • Online Directories

If you’re listed as a location in any online directories such as, Yelp, Angie’s List, Yellow Pages, Foursquare, etc., make sure to have your information updated across these channels. As different viewers will find you in different ways online, its important that these show the most current information.

 

  • Billing Address

Many bills are paid electronically now, but it is still important to update your address to the new location with the billing companies. In the event that a bill is sent via mail or you need to request an invoice for your books, making sure they have the current address will prevent future headaches.

 

  • Return Labels/StampsUpdate your address on your stamps during a business move

This is a minor detail that is often overlooked. Acquiring updated return labels or stamps, however, will prevent someone in your office from having to hand write hundreds of return addresses on letters that need to be sent out quickly.

 

We’ll try to keep the move as stress free as possible, but we know there are plenty of other items to take care of during relocation. While updating your address can get pushed down on the To Do list (or even seem a little daunting), it’s extremely important to your company and your clients. The last thing you want after a successful move is to get multiple calls from clients asking where you are right before your meeting time. To avoid problems and unnecessary headaches, be sure to follow this list and update your address on all channels.

Why You Need a Move Consultation

Posted on May 3, 2016 by - Commercial Relocation, Moving Preparation

A Move Consultation Helps Provides a Seamless Moving Experience

Moving your office is a big project and considerable planning, organization, and management is required for a smooth office relocation. It takes serious logistics to move all of your equipment and furniture in a timely and efficient fashion and that’s where we step in to help. The Quality Group offers a complete on-site move consultation as part of our services to work out the details of your move. We assess all of your assets and your time frame to build a moving plan that works for you. During your move consultation we determine the necessary equipment, vehicles, and team members we’ll need to provide to perform a seamless move.

Using the Best Equipment

A move consultation will get you the right equipment for an effective move.Each business is unique and has different furniture, Rule the Stage: How to Master the Art of Bodybuilding Contest Prep buy anabolic steroids results australia – steroids for sale australia men breathable butt lift underwear bodybuilding compression boxer detachable pads padded underwear best online – newchic technology, and tools. One of the main reasons we provide a move consultation is to determine what equipment will be necessary to move your office safely and securely. We pack your office using specific equipment and materials to ensure all items arrive soundly at the new place. During the consultation we will also determine if your move will require specialty equipment or if any obstacles need to be accommodated for while moving. The Quality Group takes into consideration elevators, ramps, steps, doorways, hallways, and much more so we can plan your move with precision.

The Right Moving Vehicles

The Quality Group has various sized trucks standing ready for your business move. As we can move any sized office no matter how big or small, one key part in our move consultation is determining which size moving truck will suit your business. Our aim is to take as little time as possible moving you from one location to another, which means picking the right truck is important. If one small truck is sufficient there is no need to risk delaying your move with using two. If you need three large trucks we won’t waste time packing one small one seven times. Packing up the right truck is a key factor in moving you with efficiency and we take that seriously.

The Ideal Moving Team

Having the optimal amount of team members is an integral part in making your move seamless. In order to provide you with that optimal amount, we use part of our move consultation to determine how many team members need to be working on your relocation. With our three dedicated teams each assigned to their own specific station, we work with efficiency and eliminate unnecessary wait time.

The Quality Group tailors its moving services to each and every business. Providing a move consultation as part of our services allows us to customize each move and give you truly strategized moving experience. We’d like you not to notice your move so you can continue business as usual, so call us today to receive our moving consultation services and relocate into your new office with ease.