Tag: office moves

Your IT Move Check List

In an age where technology is the lifeline of your business, you can’t afford to have something go wrong, go missing or just not work. There are a lot of things that go into making your IT equipment function properly. So, when it comes time to move your office, you want to make sure you properly packed up all of your IT equipment, have services transferred with no interruptions and have all IT accessories in line so you’re sure that you aren’t forgetting a thing. After all, you don’t want to lose valuable business hours because of misplaced adapters, no Internet connection and non-functioning laptops. So, we’ve put together an IT move check list so that you can be sure you’re not forgetting to cover all your bases.

 

  1. Always plan ahead. Always. At least two to three months before your move contact your ISPS and all other technology companies to let them know about your move. You wouldn’t want your services not transferred and lose valuable business time because of it.
  2. Writing down a checklist for movingMake a checklist. Plan a visit to your new office location. We suggest making a checklist of things you want to make sure the office has so you know what you’ll still need to get. On this visit, make sure you check out the offices’ network cabling requirements, decide where you want and don’t want computer workstations, pick out locations for fax machines, printers, scanners and routers, and locate a secure, cool room for your server.
  3. Back-up your data. You can never be too careful, so we highly recommend you back-up your data before you move. Make copies of your firewalls and servers and store in a secure location.
  4. Look into new IT equipment. Out with the old, in with the new is what they say right? Well, moving is the perfect time to live up to this saying. You’re moving to a brand new office, so why not take a look at some other things that may need to be updated as well. We suggest:
  • Computers lined up on a deskInspecting your IT equipment and deciding whether or not it’s time for an upgrade.
  • Taking inventory of what equipment you currently have.
  • Writing down anything you might need to update or replace.
  • Properly disposing of the aged or broken equipment you might have.
  1. Get all communication set up. Getting your phone lines set up is vital. Before moving, we recommend:
  • Reviewing your phone line capacity with your provider to make sure you don’t have too much, or too little.
  • Taking a look at your current phone system and decide if it’s what will be best for your new office.
  • Setting up call forwarding if you’re changing your phone number.
  • Establishing and ordering your Internet access.
  1. Moving IT equipment. Moving IT equipment is very risky. We strongly suggest hiring professional commercial movers to help you safely and securely move your expensive equipment to your new location. Don’t risk broken or lost equipment. Research commercial movers who will move these goods, so you don’t have to.

Coordinating all things IT can be a hassle. Take this checklist and make sure you’re taking care of the necessities before your move. If you want a little extra help and less stress, look into commercial movers that can help you through every stage of your move, even the vendor coordination and technology set up.

Don’t let your office move run you. Get ahead of the game, make a plan and make a check list so that you can get to crossing things off your list and you can get to enjoying your new office sooner.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Five Tips to Plan Your Commercial Move

You don’t know where to start. Your office is moving in a few months, and there’s a bunch of things you need to get lined up. Where should you begin first?

Office moves can be complicated, and may seem like a full-time job. But, we’re going to make this process easy so that you know exactly what you need to do. Here are five things you should do to get organized for your commercial move:

  1. 1GetATimeline
    Get a timeline.
    The first thing you want to ask yourself and your co-workers is when the best time to move would be. Is there a particular time when business is hectic? Or, do you need to be out of your current office at a particular time? Whatever the answers to those questions may be, you need to nail down a time when your business would feel most comfortable moving.
  2. Research Commercial Movers
    Research commercial movers.
    Whatever you do, do not try to move your whole office yourself. It may seem like a good idea, but it’s not. Your office and your employees specialize in your business’ practices, not in commercial moving. There’s a high risk involved when you decide to have your employees move things like computers, scanners, printers, etc. Research professional moving companies in your surrounding area. We also suggest talking to other business owners who have moved and looking at reviews of various commercial moving companies before making your decision. Your business’ stuff is important. It’s your lifeline, so don’t trust it to just anyone. Do your homework.
  3. Contact Vendors
    Contact vendors.
    After you nail down a timeline, and get a commercial mover to move your business during that time frame, it’s time to think about everyone you need to contact to let know that you’re moving. You don’t want your promotional materials to have your old address on them, or have important business materials being shipped to the wrong location. So contacting your vendors is a necessity.
  4. Delegate tasks to employees
    Delegate tasks to employees.
    When we said you should leave the moving to the commercial movers, we meant it. But, that doesn’t mean that you can’t delegate certain tasks to employees. Chances are you don’t want to take everything with you to your new location. You might want to ditch your old furniture, and look for new furniture. Or, you may want to clean out and shred some old paperwork that’s taking up space. Delegate these tasks and any others you might think of to your employees so that your load won’t be so heavy.
  5. Relax during your move
    Relax.
    This is going to be the hardest thing to do because moving takes a lot of coordination, and stress. But, if you pick the right commercial mover that plans in advance, meets with you about timelines and helps you with all of the coordinating so you don’t lose any business hours, then you have nothing to stress about.

Take these small tips to get you started and to get your thoughts organized. So, get out a pen and paper, make a list and get ready to get things moving.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Don’t Lose Customers During Your Commercial Move

Your office relocation doesn’t just affect you and your employees. It has an impact on your customers, too. Your customers don’t see everything that goes into your office move. They don’t see the preparation and stress you go through to provide them a better product, service and company experience. All your customer sees is that when they need you, you’re not there. So how do you keep your customers in the loop during your commercial move?

Brief Your Customers and Clients on Your Big Move
Before your move, mail and e-mail cards to your customers, letting them know about your move. Prominently display your new address and when you will begin operations there. This simple gesture lets your customer know that you care about them and that you want to provide them with the best service possible.

Give Your Customers Back-up Service Options during Your Move
The biggest thing your customers care about is that they can get to you when they need you. During your office move, make sure you have a plan in place to take care of your clients. Whether you set up an emergency service line or help customers online, create a plan to so your customer isn’t ever left out in the cold. Keeping their service uninterrupted will keep them happy and loyal customers.

Follow Through and Finish Your Commercial Move on Time
One of the biggest reasons customers leave businesses is poor service. When you tell your clients something, the importance of follow-through cannot be overstated. To make sure your customers aren’t left hanging, hire a moving company that can guarantee your commercial move is finished on time. Most companies can’t give you an on-time guarantee, and increased moving time can cost you customers. That’s why The Quality Group’s commercial movers pride ourselves on finishing every move on time. We put as much, if not more, preparation into your office move as you do. Our goal is to finish your move with no operational downtime. Before you choose a commercial mover, think about your customers. Make the right choice for both you and them.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.