Tag: office relocation

How to Pick Your Go-To Employee for Your Office Move

A commercial move requires coordination from all employees. But, on moving day, and weeks before you move, you need to appoint someone in your office to coordinate with your commercial movers. You have a lot of options, but how do you know who will be best for the job? What are the responsibilities this person will have? Well, we have some tips so you can choose the right person to be your commercial movers’ “go-to” contact person. img_moving

At The Quality Group, we call our clients’ key contact person, the “Move Captain”. You can definitely have more than one contact person if you feel like you need to. But, one captain will definitely do the job. It’s all about what you prefer and feel comfortable with.

The person you appoint will be involved in all aspects of the move and will be involved in the planning, coordination and, of course, should be present at the time of the move. This person is helping to coordinate the entire move.

How do you know who to pick to lead the pack on moving day? We’ll make it easy for you. Here are some characteristics we think would be best for your key contact to have.

First, we suggest the person you choose to be your key contact for the move to be a leader. This person needs to know how to direct traffic, if traffic needs to be directed (hypothetically speaking, of course). They need to know what needs to happen, and convey that to your commeimg_clipboardrcial movers with confidence. If the movers have a question, the key contact needs to know how to answer it, or know who to contact in order to get the question answered.

Another quality this “go-to” employee should have is knowledge of all business operations. When the move is being planned, the key contact should be able to convey to the movers how the furniture needs to be set up in order for the office to be functional for its operations. Functionality is vital, and it’s important that your key contact can help plan out the best way for your new office to be set up so that your business operations will run smoothly. You don’t want someone who works in one department of your office, and has no idea what any of your other departments. If that’s the case, you may end up with a collaborative meeting room filled with computers and cubicles, when that’s not what your business operations need in that particular room.

Problem solving is another characteristic your key contact should have. If your movers have a question or concern, your “go-to” employee should be able to help solve the problem.

No matter what commercial relocation company you choose, you should always have a key contact for your business so your movers can easily coordinate and immediately ask any questionsimg_plan. You want your move to go smoothly, so appoint an employee who has great leadership skills, knows your business inside and out and who is a great problem solver.

Now that you know what it takes to be the key contact for moving day, go scope out your office and decide who will be your “go-to” for your office move!

 

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

 

How Movers Determine the Price of Your Office Move

We’ve all been there. Reviewing your final bill for a service and noticing some extra charges you weren’t aware of. You get frustrated and call the company and ask about these extra charges. The time spent and the frustration you felt just isn’t worth putting yourself through.

We want to walk you through how moves are priced because we want to make sure at the end of your move, when you get the final bill, there are no unexpected charges. You need to be told what you’re paying for up front, no questions asked.

The pricing for commercial moves is affected by distance. If you’re moving right around the corner, your commercial move won’t be as expensive as moving from Baton Rouge to Shreveport, for instance.

In addition to charging by distance, there are a few more things that can affect your final bill. Usually, local movers will charge you by the hour. So, you need to think about how far you and your company is moving, and also take into account how much time it will take to move your business’ furniture, computers and everything else into your new office building and out of your old one.

 

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Something else you probably haven’t thought about is the weight of the items your moving having an effect on the cost. Well, it does. Long distance movers will charge you per pound. If you’re a heavy machinery distributor, expect your move to cost a little extra because of the materials the movers will have to transport. It’s something you don’t necessarily think about, but it does make sense. It wouldn’t be fair to consumers if the heavy machinery distributor’s move cost the same as a company with your typical office furniture. Don’t get me wrong, office furniture can be heavy, but compared to heavy machinery, it’s like lifting and moving feathers.

Lastly, if you’re moving internationally, expect to be charged by cubic foot. So what exactly does this mean? Basically, this means that your international moving company will charge by volume of a three-dimensional space. They’ll charge you for the capacity that your moving boxes, appliances, furniture, and anything else you move will take up.

 

CostOfMyMove_Space

 

You shouldn’t be left in the dark when it comes to paying for a service. You deserve to know what you’ll be charged and how you’ll be charged. So, ask the questions to your moving company about their pricing and that will help you determine how much your total move will cost. Don’t let there be any surprises, ask questions and get answers.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

 

Finding the Right Moving Company.

When My Business Moves, Can You Set Everything Up in the Right Place?

When planning your commercial move, there are a lot of things you have to worry about. But, walking into your office with boxes and cords everywhere, and furniture in the wrong places, shouldn’t be one of them. So, how do you know if your commercial mover will set your office up correctly? Well, we’re going to give you some insight on what questions to ask and how to know if your office will be fully-functioning on Monday when you walk into work.

 

SettingUp_Software

 

Make sure your commercial movers are familiar with your office furniture brand. Knowing a lot about a furniture brand, how to move it and how to put it back together can help make the moving process a lot easier. You wouldn’t want a mechanic that knows nothing about Corvette’s to work on yours, would you? Same goes for office furniture. Talk to your commercial moving company to make sure they know the ins and outs of your furniture. You want to make sure they know how to safely move it, and effectively set it up with no hiccups.

 

SettingUp_Organization

 

Additionally, ask your movers if they’re going to set up your computers to be fully-functioning when you get back to your office after the move. If they are, make sure you ask them if they’re familiar with the software your company uses and the types of computers you use. Your computers are vital to your business operations, so making sure your commercial moving company knows how your technology works is very important. You wouldn’t want to walk into your office and see computers unplugged and not turning on. Moving is stressful enough, and you shouldn’t have to worry about your computers not functioning properly.

Moving offices is a time to refresh and change things up. So, if you want to switch up your offices’ furniture arrangement, make sure your commercial mover specializes in space optimization. You may not think about it, but the way your furniture is arranged can affect the productivity of your employees. Make sure you’re able to sit down with your movers and discuss the floor plan of your new office space so that they can map out how to best optimize your office for maximum space and productivity.

If you really want to refresh your office with some new furniture, you also need to talk to your commercial movers to see what furniture they suggest. Your commercial movers should be experts in all things related to relocation. So, talk to your movers about what office furniture they suggest for your business operations and they should be able to get you in touch with a reputable office furniture company. If you find yourself with too much furniture, then talk to your movers about storage options for those pieces that just can’t fit. Ask if they have storage capabilities, or if they know a reputable storage facility.

Moving your business is made up of a lot of moving pieces, literally. You deserve to know what your commercial moving company does and doesn’t do so that you can be best prepared for your move. So, take these simple tips and put them into practice so that you can ease your mind of any moving stresses you may have.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality Group serves the Gulf States with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

What to Do at Your Old Building after Your Commercial Move

Once you move to your new office, what do you do with the old one? It’s easy to forget about the office you’re leaving. These tips will keep you from leaving loose ends behind after your office move.

 

  1. Recycle Your Old Furniture

Instead of throwing away your old furniture or leaving it in the office for someone else to deal with, why not recycle it? Recycling your old furniture is good for the environment and your public image. Find tips on recycling your furniture here.

 

  1. Store Furniture You Don’t have Room For

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Just because you’re not using all of your furniture in your new office doesn’t mean you won’t want it later. Don’t let the chaos of moving convince you to throw out furniture that you don’t have a place for yet. Commercial moving companies like The Quality Group can pack up and store your office furniture for you until your need it.

 

  1. Make Sure Suppliers Know Your New Address

Nothing’s worse than having packages and supplies show up at your old office. Not only is it inconvenient, but depending on how far away you moved it could be disastrous. Talk with your vendors about your new office to streamline business operations after your office move.

 

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Ideally, you want to leave your old office in the same condition in which you found it. Don’t leave trash and furniture for the property owner to dispose of. Don’t have packages and supplies delivered to the new building tenants when they should be delivered to your new office. With a little planning and initiative, you can enjoy your new office without worrying about your old one.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

I Don’t Have Time to Move my Office: 5 Moving Excuses You Need to Let Go of in 2015

We’ve all done it. We know we need to do something about our cramped workspace, but we put it off. With more pressing business at hand, it’s easy to push off your commercial move until next quarter. Make 2015 the year you shed these excuses and move your business forward.

“I Don’t Have Time to Move My Business”

There’s never going to be a good time to move your business. Commercial moves take planning, hard work and time. You have to make time, for the betterment of your business. Why not make that time now?

“We’re Too Busy Right Now”

Being too busy is a good problem to have. But new business may mean new employees or new branches, which makes your office move all the more necessary. Think about it this way: When business is winding down, would you rather be planning a commercial move, or focusing on generating new customers?

“I Can’t Afford to Close up Shop”

The thought of suspending business or being temporarily unavailable to your customers may be stopping you from moving your office. Did you know that you can move your business on nights or weekends? Commercial moving companies like The Quality Group can move you outside of office hours, with no operational downtime.

“It’s Just Not in the Budget”

Imagine where you would be if your business had more room for clients and employees. Or if you moved to a location where you could be closer to your customers. If an office move would make your business more successful, isn’t it worth the moving costs?

“I Don’t Know Where to Start”

Starting is the hardest part. Once you make the decision to move your office in 2015, give us a call. We can help you plan your move from the very beginning, and we’ll work with you to coordinate your commercial move so everything runs smoothly.

So now you have no excuses. Make 2015 the year you make your business more successful and more profitable.

 

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.

Does Your Moving Company REALLY Provide Office Relocation Services?

an office relocation in progress

A lot of companies say they provide “office relocation services.” But what does that really mean?

To us, “office relocation” means exactly what it sounds like – your office, just in a different place. Office relocation is more than just packing up file cabinets and trucking them over to your new office. A true office relocation means you walk into your office, ready to get to work. That means no mess to clean up, no computers to plug in and no downtime for your business. Before you choose a moving company, ask movers these questions to make sure you get the office relocation you deserve.

 

1. Do you move technology like computers and electronics?

Very few commercial moving companies are capable of safely moving sensitive technological equipment. If you have to move your computers yourself, you’re not getting a full office relocation.

2. Do your services include set-up and re-connection?

Capable movers will pack up and move your office equipment and supplies. But will they hook everything back up and put it together? Asking this question should give you some piece of mind and weed out the less adequate movers.

3. Do you clean up after your staff?

The last thing you want to first in your new office is pick up trash. Choose a moving company that will clean up your office and leave it ready for you to do business in.

 

These questions are easy to overlook, but left unanswered, they can make the difference between an office move and an office relocation. The goal of office relocation companies like The Quality Group is to leave your office move-in ready. We don’t just move things around, we set up your office the way you want it and we re-connect your equipment and electronics. When we finish your relocation, you can walk into your office and get back to work immediately. When you’re gathering quotes and interviewing movers, remember these questions to make sure you get the best moving experience possible.

Work with The Quality Group

At The Quality Group, we’re your commercial relocation specialists. Founded in 1987 in New Orleans, LA, The Quality group serves the gulf states with comprehensive commercial moving services from move planning to furniture installation. No other company puts in the time or preparation that we do to make your move stress and hassle-free.